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Executive Assistant

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MassMutual

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Springfield

AI generated summary

  • You must be highly organized, proficient in office software, have strong communication skills, and possess the ability to manage multiple tasks and handle confidential information effectively.
  • You will manage schedules, coordinate meetings, handle communications, organize travel, and support executives with various administrative tasks to ensure smooth operations.

Requirements

  • The Minimum Qualifications
  • High school diploma or equivalent
  • 2+ years' experience in an executive administrative role
  • 2+ years’ experience with Microsoft Office suite (Word, Excel, PowerPoint) and Outlook
  • 1+ year experience with Ariba and Concur system applications.
  • The Ideal Qualifications
  • Associate's or Bachelor’s Degree
  • 5+ years of experience in an executive administrative role
  • 1+ years' experience working in the Financial Services Industry
  • Collaborative approach, performs routine administrative support proactively and demonstrates openness to provide assistance as urgent situations or ad-hoc needs arise.
  • High level of attention to detail
  • High level of organizational skills
  • Strong ability to prioritize.
  • Strong ability to work autonomously in a collaborative environment.
  • Ability to make discretionary decisions within reason.

Responsibilities

  • - Calendar management for Senior Leadership: accept/decline, establish intimate knowledge of meeting requests to prioritize and make decisions on behalf of leaders, and proactively resolve calendar conflicts.
  • - Coordinate travel needs for senior leadership; prepare and submit expense reports.
  • - Prepare and submit invoices/expenses, including those for vendor relationships.
  • - Schedule meetings, conferences, and events; interface with executive support team to coordinate schedules, prepare meetings agendas, reserve appropriate conference rooms, take meeting minutes/notes as needed, circulate action items for follow-up, submit catering orders, prepare room and required materials for meetings.
  • - Compose and maintain reports and documents with little input. Finalize high-level materials; review/edit/format semi-final draft materials prepared by leaders (e.g., communications, letters, PowerPoint slides, Excel exhibits) to produce a polished final product.
  • - Proactively identify facility/equipment/system issues and work through the proper channels to resolve them.
  • - Submit Move, Transfer and New Hire requests as needed.
  • - Participate in ad hoc projects.
  • - Assist with larger group initiatives as needed.
  • - Partner with peers and colleagues to ensure adequate support for the overall team.

FAQs

What is the job title for this position?

The job title for this position is Executive Assistant, Worksite.

What type of employment is offered for this role?

This role is offered as a full-time hybrid position based in Springfield.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include coordinating calendar activities for senior leadership, managing travel arrangements, handling communication and reporting, preparing documents, and providing personalized assistance to the Heads of National Sales, Distribution Strategy, and Underwriting.

What skills are required for this Executive Assistant position?

Required skills include exceptional organizational and communication skills, high attention to detail, proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and proven presentation skills.

What are the minimum qualifications needed for this role?

The minimum qualifications include a high school diploma or equivalent, 2+ years' experience in an executive administrative role, 2+ years’ experience with Microsoft Office suite, and 1+ year experience with Ariba and Concur system applications.

What is considered ideal qualifications for candidates?

The ideal qualifications include an Associate's or Bachelor’s Degree, 5+ years of experience in an executive administrative role, 1+ years' experience in the Financial Services Industry, and a strong collaborative approach along with high organizational and prioritization skills.

What kind of team will the Executive Assistant be part of?

The Executive Assistant will be part of the Strategy and Planning Team, which plays a crucial role in driving KPI and Executive reporting, administrative support, financial planning, and organizational readiness.

What opportunities for support and development are offered to the Executive Assistant?

Opportunities include regular meetings with the Worksite teams, focused one-on-one meetings with the manager, mentorship, access to networking opportunities, and learning content on various platforms.

What is the commitment of MassMutual towards diversity and inclusion?

MassMutual is committed to being an equal employment opportunity employer and welcomes applicants from diverse backgrounds, including minorities, women, LGBTQ individuals, veterans, and people with disabilities.

Is there any support available for applicants who may need accommodations during the application process?

Yes, applicants in need of accommodations to complete the application process are encouraged to contact MassMutual and share the specifics of the assistance required.

MassMutual

Finance
Industry
5001-10,000
Employees

Mission & Purpose

Living mutual has always been at the core of our human existence, and it's the principle that's guided us since our founding in 1851. It's not a concept we invented, but one we champion for the simple reason that people take it for granted today. While the world would have us strive for independence, the truth is when we depend on one another, we aren't just more secure - life is happier and more fulfilling. So as we celebrate our new identity, we're reminding everyone that who we are stays the same.