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Executive Assistant

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Equinix

17d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Frankfurt

AI generated summary

  • You need advanced Microsoft skills, strong prioritization, organization, decision-making abilities, written and verbal fluency in English and German, and experience supporting a VP in a diverse environment.
  • You will plan meetings and events, manage calendars and travel, handle communications, maintain supplies, coordinate projects, and oversee budgeting and expenses for the team.

Requirements

  • Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook
  • Ability to prioritize and re-prioritize in a dynamic environment
  • Highly organized and detail-oriented with an ability to work on your initiative
  • Ability to execute tasks and make decisions with little supervision
  • Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise
  • A great sense of humour is always appreciated
  • Bachelor’s degree desired
  • Excellent written and verbal communication skills
  • Fluency in English and German is a requirement
  • Experience working as an Assistant or Executive Assistant supporting a VP or similar
  • Experience working in a culturally diverse and global company is a plus
  • Desire to thrive at Equinix and change the way the world connects

Responsibilities

  • Meeting and Event Planning/Preparation
  • Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed
  • Prepares meeting rooms, ordering catering for both internal and external facing meetings
  • Providing a warm and friendly welcome for external visitors and greeting them upon arrival
  • Plans and organizes business unit special events
  • Communications
  • Maintains confidentiality and professionally deals with highly sensitive information
  • Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues
  • Manages the office and ordering and restocking supplies when needed
  • Special Projects
  • Coordinates special projects as needed, e.g., regular and ad hoc social and company events
  • Budgeting and Expense Management
  • Manages departmental budgets
  • Processes expense reports and POs and proactively manage these to completion
  • Calendar Management and Travel
  • Coordinates and manages complex calendars over multiple time zones
  • Makes travel arrangements as needed
  • Supporting the wider senior management team when needed

FAQs

What is the main location for this Executive Assistant position?

The main location for this Executive Assistant position is in our Frankfurt office.

What qualifications are required for this role?

Candidates should have a Bachelor’s degree, excellent written and verbal communication skills, fluency in English and German, and experience supporting a VP or similar in a fast-paced, global organization.

Is prior experience in a global company necessary for this role?

While it is not strictly necessary, experience working in a culturally diverse and global company is considered a plus.

What skills are essential for the Executive Assistant position?

Essential skills include advanced proficiency in Microsoft Applications, strong organizational and communication skills, the ability to prioritize in a dynamic environment, and the capacity to execute tasks with minimal supervision.

Will the Executive Assistant be responsible for managing budgets?

Yes, the Executive Assistant will manage departmental budgets as part of their responsibilities.

Does the job require travel arrangements?

Yes, the Executive Assistant will be responsible for making travel arrangements as needed.

What type of personality traits are encouraged for this position?

A standout colleague with a customer service focus, a great sense of humor, and the ability to relate to employees with various personalities are encouraged.

Are there any specific software proficiencies required?

Yes, candidates must have advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook.

Is confidentiality important in this role?

Yes, maintaining confidentiality and professionally dealing with highly sensitive information is a crucial responsibility of the Executive Assistant.

What is the company’s policy on diversity and equal opportunity?

Equinix is an equal opportunity employer and is committed to providing an equitable work environment, embracing diversity in thought and contribution.

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Equinix

Technology
Industry
5001-10,000
Employees
1998
Founded Year

Mission & Purpose

Equinix is a leading global data centre and interconnection company, specialising in providing secure and reliable infrastructure solutions for businesses to connect and collaborate. Their ultimate mission is to enable digital transformation and innovation by offering a platform that allows organisations to seamlessly interconnect with partners, customers, and ecosystems. Equinix's purpose is to empower businesses with the tools and capabilities to thrive in a digital world, supporting them in leveraging the power of interconnected data centres to enhance performance, expand reach, and drive growth while maintaining the highest standards of security and sustainability.