Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant - 13 month Fixed Term Contract

image

HSBC

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • London

AI generated summary

  • You should have strong organizational skills, proficiency in office software, effective communication abilities, and experience supporting executives during a fixed-term contract.
  • You will manage schedules, coordinate meetings, handle correspondence, organize travel, and support executives in daily tasks to ensure efficient operations during the contract period.

Requirements

  • Experience working in relevant environments, i.e. corporate team environment with multiple stakeholders, administrative or secretarial role together with relevant systems, i.e. Microsoft Office
  • Experience working in relevant environments, i.e. Financial Services or other regulated institution environment is desirable but not essential.
  • Both spoken and written communication skills with experience of sharing information effectively, in a clear, concise and professional manner
  • Built effective networks both internally and externally and created opportunities for others to work collaboratively
  • Planned projects and activities systematically in line with business priorities, using a variety of analysis and problem solving techniques

Responsibilities

  • Provide high quality email, diary management and complex travel arrangements to support the effectiveness of the Senior Leaders and make sure meetings and committees are organised effectively and in a timely manner.
  • Undertake team support managing the logistics for team meetings and leadership/steerco meetings for the senior team together with ad hoc projects and tasks
  • Deliver fair outcomes for our customers and ensure own conduct maintains the orderly and transparent operation of financial markets
  • Take personal responsibility for understanding and agreeing performance expectations, completing the necessary mandatory training and developing the levels of capability and competence needed to be effective in the role.
  • Contribute to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment.
  • Adhere to HSBC policy, procedures and control requirements applicable to day-to-day working, exceptional and project activities, and raise any concerns about actual or potential issues promptly, in line with reporting and escalation procedures.
  • Apply policies, procedures, practices and standards to their allocated tasks, taking responsibility for their own actions, to ensure the achievement of high levels of quality, effective risk management and regulatory compliance.

FAQs

What is the duration of the Executive Assistant position at HSBC?

The Executive Assistant position is a 13-month fixed-term contract.

What department will the Executive Assistant support?

The Executive Assistant will support the Global Head of CMB Customer Channels within the Commercial Banking business.

What are the main responsibilities of the Executive Assistant?

The main responsibilities include managing email and diary schedules, complex travel arrangements, team meeting logistics, administrative tasks, and ensuring deadlines are met, as well as project follow-up.

What are the essential skills required for the Executive Assistant role?

Essential skills include experience in a corporate team environment, proficiency with Microsoft Office, strong verbal and written communication skills, and the ability to plan and execute projects systematically.

Is experience in the financial services sector necessary for this role?

While experience in financial services or other regulated institutions is desirable, it is not essential.

Will there be opportunities for professional development in this position?

Yes, HSBC offers tailored professional development opportunities as part of their employee benefits package.

What benefits does HSBC provide to its employees in the UK?

Benefits include private healthcare, enhanced maternity and adoption pay, support when returning to work, and a contributory pension scheme with a generous employer contribution.

What is the work environment like for this position?

The role is hybrid working, with a base in the London office.

How does HSBC approach diversity and inclusion in the workplace?

HSBC values diverse perspectives and cultures and works hard to ensure their workplace reflects the communities they serve. They aim to provide an inclusive environment where everyone can achieve their potential, regardless of background.

What support does HSBC provide to disabled candidates during the recruitment process?

HSBC is committed to providing an inclusive and accessible recruitment process, offering reasonable adjustments to remove any disadvantages for disabled candidates and guaranteeing interviews for those who meet the minimum criteria for the role.

HSBC

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen