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Executive Assistant

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American Heart Association

16d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dallas
    Remote
  • 13d left

AI generated summary

  • You need 5-8 years of experience supporting VPs, strong MS Office skills, 80 WPM typing, excellent communication, and proficiency in meeting coordination, travel planning, and presentation creation.
  • You will manage calendars, coordinate travel, organize meetings, draft correspondence, oversee budgets, and build relationships with staff and leaders.

Requirements

  • Five to eight (5 to 8) years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines.
  • Proven experience in supporting at least two VP or higher in a similar role.
  • Intermediate to advanced knowledge of the Microsoft Office including Word, Excel, and PowerPoint.
  • The ability to type at least 80 words per minute with minimal errors.
  • Experience in the ability to plan, prioritize, and coordinate multiple tasks to meet deadlines.
  • Excellent people management and customer service skills. Must have exemplary communication skills in writing and on the phone since they will engage with Association's Sr. staff, volunteers and board members.
  • Proven experience in the following areas:
  • Coordinating executive level meetings and project coordination
  • Planning and coordinating detailed travel itineraries and conference meeting schedules, and ground transportation.
  • Written/verbal communication including writing agendas, memos, emails, business correspondence, and minutes.
  • Calendar management.
  • Creating presentations.

Responsibilities

  • Provides administrative support on a daily basis
  • Coordinates day-to-day calendar management and oversees all travel arrangements
  • Manages logistics and provides onsite support for a variety of internal meetings and teleconferences. This includes arranging meeting locations, air travel, ground transportation, catering, A/V, and other details
  • Drafts business correspondence including letters, email communications, meeting minutes, and presentations
  • Assists in the creation, production, and maintenance of meeting materials and recurring reports
  • Assists in the monitoring of department budgets including expense management
  • Builds strong relationships with staff in the field and national center as key representative of Association's Venture team
  • E1 expense management for the team
  • Knowledge of interacting with senior leaders, volunteers and board members

FAQs

Is this Executive Assistant position remote?

Yes, this position can be home-based.

What kind of experience is required for this role?

The role requires five to eight years of related experience managing large administrative projects and supporting at least two VP or higher in a similar role.

What specific skills are needed for this position?

Candidates should have intermediate to advanced knowledge of Microsoft Office, excellent communication skills, and experience in coordinating executive-level meetings and travel arrangements.

Are there any special requirements regarding typing skills?

Yes, candidates must be able to type at least 80 words per minute with minimal errors.

What type of support will be provided for professional development?

The American Heart Association offers resources such as Heart U, which is an award-winning corporate university, as well as mentoring programs and Employee Resource Groups.

How does the compensation package work?

The Association aims to provide a competitive base salary, merit increases based on performance, and a variety of benefits including medical, dental, vision, and retirement programs.

What kind of benefits can I expect?

Benefits include medical, dental, vision, disability, life insurance, paid time off, paid holidays, tuition assistance, and an employee wellness program.

How many paid holidays do employees receive each year?

Employees receive a total of 12 paid holidays off each year.

Will I be assisting with travel arrangements?

Yes, the role includes planning and coordinating detailed travel itineraries and conference meeting schedules.

How does the American Heart Association promote work-life harmonization?

The Association offers flexible work arrangements, generous paid time off options, and additional support resources to help maintain work-life balance.

American Heart Association

To be a relentless force for a world of longer, healthier lives.

Science & Healthcare
Industry
1001-5000
Employees
1924
Founded Year

Mission & Purpose

Our mission : To be a relentless force for a world of longer, healthier lives. As the nation's oldest and largest voluntary health organization. Our purpose is to help Americans live heart healthy and prevent America's No. 1 and No. 5 killers, heart disease and stroke. We are advocates of good health and promoters of positive behaviors, nutritious eating habits and healthy lifestyles. We also fund cutting-edge research and professional education programs. We promise to have an extraordinary impact on your life by empowering you and your loved ones to save lives, live healthier and enjoy more peace of mind about cardiovascular health. 2024 Impact Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.