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Executive Assistant

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Eaton

15d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Burlington

AI generated summary

  • You need a college diploma or degree, 2+ years in admin support for senior staff, 1+ year with MS Office and analytical tools like Power BI, and to reside within 80 km of Burlington, ON.
  • You will manage calendars, arrange meetings, handle travel, prepare reports and presentations, coordinate communications, and support process improvements in daily operations.

Requirements

  • Required (Basic) Qualifications:
  • College diploma or university degree from an accredited institution
  • Minimum two (2) years of experience in an administrative function, including experience in supporting senior staff level members.
  • Minimum one (1) year experience using Microsoft Office Suite including Excel, PowerPoint, and SharePoint
  • Minimum one (1) year experience using analytical tools such as Power BI or Tableau.
  • Must be legally authorized to work in Canada without company sponsorship now and in the future.
  • No relocation benefit will be provided. All candidates must reside within an 80-kilometer radius of Burlington, ON to be considered.
  • Preferred Qualifications:
  • Experience working in a large, matrixed organization
  • Experience with Microsoft Copilot

Responsibilities

  • Scheduling and Event Management – Calendar management; maintain and arrange meetings and appointments, provide reminders. Plan domestic and global meetings (in-person and videoconference). Make travel arrangements, including supporting external visitors. Event management, including planning and scheduling staff meetings/agendas, customer or employee events and functions. Ensure meetings progress according to schedule. Anticipate and compile materials for meetings independently, handling highly confidential and critical details with discretion. Manage staff meeting actions, utilizing tools such as co-pilot where appropriate.
  • Reporting and Presentations – Critically analyze applicable processes and data/metrics arising from various dashboards for efficiency and savings opportunities. Develop and distribute monthly reports – including aggregating management reports. Prepare presentations and reports for business review meetings, briefs and events. Expense tracking management and budget control.
  • Communications – Coordinate communications, including responding to emails/inquiries, taking calls, and interfacing with both internal and external stakeholders. Maintain electronic distribution lists, division email and regular mailboxes and manage regular disbursement of personnel and other electronic announcements.
  • Process Improvements – Actively support and participate in ad hoc projects, processes and initiatives. Develop and carry out an efficient documentation and filing system. Research, prioritize, and follow up on incoming issues and organizational initiatives; determine appropriate course of action or response.

FAQs

What is the job title for this position?

The job title is Executive Assistant.

Where is the job located?

The position is located in Burlington, ON.

Who will the Executive Assistant be supporting?

The Executive Assistant will be supporting the Senior VP/GM and other senior staff level members.

What types of responsibilities will the Executive Assistant have?

Responsibilities include scheduling and event management, reporting and presentations, communications, and process improvements.

What software skills are necessary for this position?

Candidates should have experience with Microsoft Office Suite, including Excel, PowerPoint, and SharePoint, as well as analytical tools like Power BI or Tableau.

How many years of experience are required for this role?

A minimum of two (2) years of experience in an administrative function and at least one (1) year of experience using analytical tools is required.

Is a college diploma or university degree necessary?

Yes, a college diploma or university degree from an accredited institution is required.

Can I apply for this position if I am not a resident of the specified area?

No, all candidates must reside within an 80-kilometer radius of Burlington, ON to be considered for the position.

Are relocation benefits offered for this position?

No, relocation benefits will not be provided.

Is there an opportunity for advancement in this role?

Yes, this is a high visibility role with great growth opportunities within the organization.

What is expected in terms of confidentiality and discretion for this role?

The ideal candidate must uphold a strict level of confidentiality and demonstrate a high degree of discretion in all tasks.

What type of work environment should the Executive Assistant expect?

The Executive Assistant should expect to work in a fast-paced environment that requires superior organizational skills.

Are there any preferred qualifications for candidates?

Preferred qualifications include experience working in a large, matrixed organization and experience with Microsoft Copilot.

Does the company support equal employment opportunities?

Yes, the company is committed to ensuring equal employment opportunities for job applicants and employees.

Eaton

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our customers manage power ─ today and well into the future. By capitalizing on the global growth trends of electrification and digitalization, we’re accelerating the planet’s transition to renewable energy and helping to solve the world’s most urgent power management challenges. Eaton is an Equal Opportunity and Affirmative Action Employer. Eaton is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.