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Executive Assistant

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Interac Corp.

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You must have 5+ years as an executive assistant, strong problem-solving and analytical skills, proficiency in MS Office, excellent communication, attention to detail, and the ability to maintain confidentiality.
  • You will manage the Leader's calendar, prepare meeting materials, coordinate travel, handle expense reports, and assist with events while building effective relationships within the business.

Requirements

  • A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders.
  • Strong analytical and problem-solving skills and an ability to present clear, concise, and effective solutions.
  • Critical thinking and rely on experience and judgment to plan and accomplish goals.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.
  • Meticulous attention-to-detail and excellent time management and organizational skills.
  • Expertise in social media and collaboration tools like LinkedIn.
  • The ability to handle stressful situations with measured calmness and decisiveness.
  • Exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.
  • Eligibility to work for Interac Corp. in Canada in a full-time capacity.

Responsibilities

  • Understanding business goals and/or external priorities and providing day-to-day management of the Leader’s calendar and activities, to ensure high value time utilization.
  • Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.
  • Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables, and timelines.
  • The timely preparation and presentation of materials for meetings.
  • Coordinating completion of deliverables by assigned Leader.
  • Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.
  • Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.
  • Supporting the coordination and implementation of department events.
  • Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.
  • Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.
  • Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  • Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.
  • Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keeping the Leader member up-to-date on all upcoming events, programs and initiatives.

FAQs

What qualifications are required for the Executive Assistant position?

A minimum of 5+ years of experience as an executive assistant/administrator and/or Business Manager to senior leaders is required.

What are the main responsibilities of the Executive Assistant?

The Executive Assistant is responsible for managing the Leader’s calendar, preparing materials for meetings, coordinating travel arrangements, and maintaining a filing system, among other tasks.

What software skills are necessary for this role?

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is required for the Executive Assistant position.

Are there opportunities for professional development?

Yes, Interac invests in its employees' development to ensure they excel in their roles.

What is the work environment like at Interac?

The work environment is fast-paced, encourages collaboration, and values connection among talented individuals who share a common goal.

Is there a background check required for this position?

Yes, Interac requires a background check that includes a Canadian criminal record check, employment verification, and other verifications as applicable.

What skills are necessary for effective communication in this role?

Strong verbal and written communication skills, along with the ability to collaborate and build relationships with key stakeholders, are essential.

Are there any special considerations for maintaining confidentiality in this role?

Yes, exceptional discretion and maturity are required to maintain confidentiality regarding sensitive information.

Is experience with social media or collaboration tools important for this position?

Yes, expertise in social media and collaboration tools like LinkedIn is considered an asset for the Executive Assistant role.

What kind of events might the Executive Assistant support?

The Executive Assistant may support the coordination and implementation of department events, including diversity and inclusion initiatives.

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Interac Corp.

Get more out of life with INTERAC. Profite plus de la vie avec INTERAC.

Finance
Industry
201-500
Employees
1984
Founded Year

Mission & Purpose

Interac Corp. empowers Canadians to access, spend and send funds whenever and from wherever they choose. With nearly 300 financial institutions connected to our network, we enable payment and ID experiences that support Canadians’ accelerated use of safe and digital payments while prioritizing interoperability, security, privacy, and inclusivity. We are proud to be one of Canada’s leading and most trusted financial brands, with Canadians choosing Interac products an average of 18 million times a day to pay and exchange money. Interac champions workplace culture and corporate citizenship based on the principles of responsibility, diversity and inclusion.