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Executive Assistant

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Alvarez & Marsal

3mo ago

  • Job
    Full-time
    Senior Level
  • Consulting
    People, HR & Administration
  • Abu Dhabi

AI generated summary

  • You must have consulting experience, a top-tier degree, strong English & Arabic skills, high interpersonal skills, proficiency in MS Office, and the ability to multitask and work independently.
  • You will manage calendars, coordinate meetings, handle Salesforce admin tasks, support onboarding, assist with travel and events, manage confidential info, and collaborate with other EAs.

Requirements

  • We are looking for people who have the following experience, knowledge, skills & abilities:
  • Previous experience in consulting firms and/or professional services
  • High grade bachelor’s degree (or equivalent/higher) from an accredited top-tier university
  • Excellent English & Arabic oral and written communication skills, Arabic language skills is essential
  • Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion
  • Must be able to interact and communicate with all levels of the organization
  • Experience working with senior individuals
  • Ability to multi-task in a fast-paced environment; constantly prioritise/reassess tasks
  • Must be proficient with a variety of computer software applications in word processing, spreadsheets, database, and presentation software specifically, MS Word, Excel, PowerPoint, Outlook, and various other internet applications
  • Must be organised and detail orientated
  • Ability to work independently and within a team
  • Ability to be pro-active and involved in executive business dealings

Responsibilities

  • Maintaining and coordinating calendars & coordinating internal and external client meetings
  • Timesheet management
  • Being a Salesforce administrator on behalf of Managing Directors
  • Monitor emails and responding on behalf of Managing Directors
  • Compilation of procession expenses on Concur
  • Events planning & support
  • Maintaining team holiday calendar
  • Plan and Manage team meetings
  • Coordinating group’s travel plans and itineraries
  • Coordinating various internal and external offsite marketing events and attend when required
  • Archiving and knowledge management
  • Assisting and supporting onboarding new joiners within the team
  • Act as a main point of contact for your team
  • Manage confidential information
  • Update contact databases
  • Track Executive sales activities and report on Salesforce
  • Administration of onboarding of new clients
  • Projects setup including conflict checks, anti-money laundering coordination
  • Invoices and billing support in coordination with central teams
  • Providing support for other EAs when required
  • Collaborate with other EAs across A&M and the wider corporate support teams, including HR, Facilities, Finance, and IT to ensure a smooth running of the team

FAQs

What is the primary location for this Executive Assistant role?

The role is based in Abu Dhabi.

What type of experience is preferred for this position?

We are looking for candidates with previous experience in consulting firms and/or professional services.

Is proficiency in the Arabic language required for this job?

Yes, excellent oral and written communication skills in Arabic are essential for this position.

What are the key responsibilities of the Executive Assistant?

The key responsibilities include supporting Managing Directors, I&CP team support, operational support, and general support for other EAs and corporate teams.

What qualifications are required for this role?

A high-grade bachelor’s degree (or equivalent/higher) from an accredited top-tier university is required.

Is experience working with senior executives necessary?

Yes, experience working with senior individuals is important for this role.

What software skills are necessary for this position?

Candidates should be proficient in MS Word, Excel, PowerPoint, Outlook, and various other internet applications.

How important is attention to detail for this role?

Attention to detail is very important, as the role involves managing confidential information and supporting senior executives.

Will the Executive Assistant have a collaborative role with other teams?

Yes, the role involves collaborating with other EAs and corporate support teams, including HR, Facilities, Finance, and IT.

Is the work environment fast-paced?

Yes, the work environment is fast-paced, and the ability to multitask and prioritize is crucial.

Does the position involve managing confidential information?

Yes, managing confidential information is a key responsibility of the Executive Assistant.

Are there opportunities for career growth within the company?

Yes, Alvarez & Marsal emphasizes meritocracy and developing skilled consultants who will grow with the company.

What kind of culture does Alvarez & Marsal promote?

A&M promotes a collaborative, supportive environment with a focus on diversity and inclusion, as well as an entrepreneurial spirit.

Is event planning part of the role?

Yes, event planning and support are included in the responsibilities for the Executive Assistant.

What types of tasks will the Executive Assistant be managing for the Managing Directors?

Tasks include calendar management, timesheet management, email monitoring, expense compilation, and acting as a Salesforce administrator.

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Alvarez & Marsal

Leading global professional services firm

Consulting
Industry
5001-10,000
Employees
1983
Founded Year

Mission & Purpose

Companies, investors and government entities around the world turn to Alvarez & Marsal (A&M) when conventional approaches are not enough to drive change and achieve results. Privately held since its founding in 1983, A&M is a leading global professional services firm that provides advisory, business performance improvement and turnaround management services. A&M’s leadership is about a bias towards action and the willingness to tell clients what we think is needed. Our restructuring heritage sharpens our ability to act decisively. Clients select us for our deep expertise and ability to create and deliver practical, rather than theoretical, solutions to their unique problems in addition to our independence/objectivity. These are the core differences that distinguish us from other management consulting firms. With over 8,000 people across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders, and their teams, help organizations transform operations, catapult growth and accelerate results through decisive action. Comprised of experienced operators, world-class consultants, former regulators and industry authorities, A&M leverages its restructuring heritage to turn change into a strategic business asset, manage risk and unlock value at every stage of growth.