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Executive Assistant

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Codeium

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Mountain View

AI generated summary

  • You need 2+ years in a relevant role, strong organizational skills, excellent communication, integrity, proficiency in MS Office and Google Workspace, and adaptability under pressure.
  • You will manage calendars, schedule meetings, coordinate travel, handle confidential information, track projects, liaise with stakeholders, organize events, prepare documents, and assist with administrative tasks.

Requirements

  • 2+ years as an executive assistant, administrative assistant, or in a similar role within a fast-paced environment.
  • Exceptional organizational skills with the ability to manage multiple priorities and meet tight deadlines.
  • Strong verbal and written communication skills.
  • High level of integrity and professionalism, with a strong understanding of the need for confidentiality.
  • Proficient in Microsoft Office Suite and Google Workspace; familiarity with project management tools is a plus.
  • Ability to adapt quickly to new challenges and remain calm under pressure.
  • Detail-oriented with a proactive approach to problem-solving.

Responsibilities

  • Serve as the primary administrative support to the executive team, managing complex calendars, scheduling meetings, and coordinating travel arrangements.
  • Handle confidential information with professionalism and discretion.
  • Track project progress and follow up on pending items, ensuring nothing falls through the cracks.
  • Act as a liaison between executives, team members, and external stakeholders to ensure clear and efficient communication.
  • Organize team events, meetings, and off-sites, coordinating logistics and managing budgets as needed.
  • Assist with the preparation of presentations, reports, and other documents required by the executive team.
  • Perform other administrative duties as assigned, including expense reporting, email management, and document filing.

FAQs

What qualifications are required for the Executive Assistant position?

The candidate should have 2+ years of experience as an executive assistant, administrative assistant, or in a similar role within a fast-paced environment, along with exceptional organizational skills, strong communication abilities, and a high level of integrity.

Is prior experience with project management tools necessary?

Familiarity with project management tools is a plus, but not strictly necessary for the role.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include managing complex calendars, scheduling meetings, coordinating travel arrangements, handling confidential information, tracking project progress, and organizing team events, among other administrative duties.

What software skills are required for this position?

Proficiency in Microsoft Office Suite and Google Workspace is required.

Is the Executive Assistant role suitable for someone with limited experience?

The position is geared towards candidates with at least 2+ years of relevant experience in a fast-paced environment.

What kind of work environment can an Executive Assistant expect?

The role is situated within a high-energy, forward-thinking startup environment that values innovation and collaboration.

Are there opportunities for career advancement in this role?

Yes, there are opportunities for growth and career advancement within the organization.

Can you describe the company culture?

The company culture is collaborative, supportive, and innovative, focusing on teamwork and celebrating individual contributions and successes.

What is the salary range for the Executive Assistant position?

The salary will be competitive and commensurate with the candidate's experience and qualifications.

Do you provide training for new hires?

Yes, we provide training and resources to help new hires acclimate to their roles and succeed in our fast-paced environment.

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Codeium

The modern coding superpower

Technology
Industry
51-200
Employees

Mission & Purpose

Codeium is the modern coding superpower, a code acceleration toolkit built on cutting edge AI technology. We believe there are too many parts of the modern coding workflow that are boring, tedious, or downright frustrating, from regurgitating boilerplate to poring through StackOverflow. We can use recent advances in AI to eliminate these parts, making it seamless to turn your ideas into code. With easy integration into editors, you can focus on being the best software developer, not the best code monkey.

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