Logo of Huzzle

Home

Matches

Explore

Manage

EXECUTIVE ASSISTANT

image

Loblaw Companies Limited

15d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Design
  • Toronto
  • Quick Apply

AI generated summary

  • You must have 4+ years of executive support experience, strong communication and organizational skills, proficiency in Office apps, and a polished, proactive, and flexible approach in a fast-paced environment.
  • You will provide administrative support, manage calendars and travel, organize meetings and events, handle expenses, liaise with staff, and ensure office operations smoothly function.

Requirements

  • 4+ years’ experience working in an administrative capacity, supporting executives
  • Excellent communication and organizational skills
  • Must be proficient in Outlook, Excel, Word and Power Point
  • Proficient with business and personal errands
  • Organized and able to move quickly within a fast-paced environment
  • Strong ability to prioritize multiple projects and manage time well
  • Exceptional interpersonal skills in order to effectively source information, obtain approvals and build relationships
  • Self-starter, proactive, and flexible
  • Knowledge of business, personal and social etiquette
  • Polished and professional disposition

Responsibilities

  • Provide full administrative support to the Vice President, Design and Vice President, International and team
  • Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
  • Advises administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
  • Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international)
  • Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization
  • Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries
  • Functions autonomously, exercises discretion and judgement, and works independently on a variety of complex and diversified assignment and special projects.
  • Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner
  • Organize and assist in the coordination of special events, meetings, training, etc.
  • Prepare and reconcile expense reports
  • May provide support to executives or team members for general administrative needs such as presentation development
  • Commitment to promoting a workplace of inclusiveness and belonging.

FAQs

What is the primary responsibility of the Executive Assistant at Joe Fresh?

The primary responsibility of the Executive Assistant is to provide full administrative support to the Vice Presidents and the team, assisting in the execution of programs, presentations, and initiatives that aid in the growth of the business.

How many years of experience are required for this role?

A minimum of 4 years’ experience working in an administrative capacity supporting executives is required for this role.

What skills are essential for the Executive Assistant position?

Essential skills include excellent communication and organizational skills, proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, strong interpersonal skills, and the ability to prioritize multiple projects in a fast-paced environment.

Is experience in event planning necessary for this role?

Yes, experience in event planning is beneficial as the role involves organizing and assisting in the coordination of special events, meetings, and training.

Will the Executive Assistant handle travel arrangements?

Yes, the Executive Assistant will be responsible for managing and booking all travel arrangements, including local, national, and international travel.

How does Joe Fresh value diversity and inclusion?

Joe Fresh recognizes Canada's diversity as a source of national pride and strength and is committed to reflecting this diversity in its hiring practices and company culture.

Is there an opportunity for professional growth in this role?

Yes, the role offers potential for professional growth through exposure to senior executives and participation in important business initiatives.

Will I need to manage multiple tasks and projects in this position?

Yes, you will need to prioritize and manage multiple tasks and projects effectively in a fast-paced environment.

What kind of work environment can I expect at Joe Fresh?

You can expect a collaborative, kind, and inclusive work environment that values innovation and hard work.

Are accommodations available during the recruitment process?

Yes, accommodation is available upon request for applicants with disabilities during the recruitment and assessment process and when hired.

image

Loblaw Companies Limited

At Loblaw, we're developing innovative products and solutions. Our focus is on empowering Canadians to Live Life Well.

Retail & Consumer Goods
Industry
10,001+
Employees
1919
Founded Year

Mission & Purpose

Our Purpose – Live Life Well Loblaw Companies Limited is Canada’s food and pharmacy leader, the nation’s largest retailer, and the majority unit holder of Choice Properties Real Estate Investment Trust. Loblaw – and its portfolio of grocery, health and beauty, financial services and apparel businesses – provides Canadians with an unparalleled mix of value, assortment and convenience, and offers Canadians two of the country’s most recognized brands – President’s Choice and no name. The acquisition of Shoppers Drug Mart, along with the powerful Life Brand and Optimum brand, has only served to reinforce our leadership position in the marketplace. As well, our PC Plus program, omni-channel efforts and multicultural merchandising offerings continued to be points of differentiation for our customer experience. In 2019, Loblaw has been recognized as one of Canada’s Top 100 Employers, Best Diversity Employers by Mediacorp Canada Inc.