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Executive Assistant

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Scotiabank

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto

AI generated summary

  • You need Spanish skills, a college degree, proficiency in MS Office, knowledge of banking terms, discretion with confidential info, and availability to work onsite in Toronto and Mississauga.
  • You will provide high-level administrative support, manage communications, coordinate meetings, analyze budgets, and ensure compliance while fostering a positive team environment.

Requirements

  • Spanish is an asset.
  • College or University education
  • Good knowledge of MS Office applications, such as Word, Excel, PowerPoint
  • Sound knowledge of business/bank terminology and departmental procedures
  • High level of discretion required when dealing with confidential matters
  • Work in a standard office-based environment onsite.
  • Must be able to work out of the Toronto and Mississauga office.

Responsibilities

  • Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
  • Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
  • Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
  • Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
  • Acting on email, in-person or online requests received in the senior officer’s absence, or seek guidance, as required.
  • Book and coordinate meetings, townhalls, and other events by preparing agenda items, presentations, coordinating logistics and venue setup for the events.
  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
  • Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
  • Foster positive work environment by promoting, participating and supporting team engagement events online and in the campus.

FAQs

What is the primary purpose of the Executive Assistant role?

The primary purpose of the Executive Assistant role is to contribute to the overall success of the department by ensuring that specific individual goals, plans, and initiatives are executed in support of the team’s business strategies and objectives.

What types of tasks will the Executive Assistant be responsible for?

The Executive Assistant will be responsible for providing high-level administrative support, gathering and compiling information for executive use, preparing documents and presentation materials, managing communications, coordinating meetings, and ensuring compliance with established budgets.

Is knowledge of any specific software required for this role?

Yes, a good knowledge of MS Office applications, such as Word, Excel, and PowerPoint, is required for this role.

Is being bilingual an advantage for this position?

Yes, having Spanish language skills is considered an asset for this position.

Do I need to have a specific level of education to apply for this role?

Yes, candidates are expected to have a college or university education.

Where will the Executive Assistant be expected to work?

The Executive Assistant will be required to work in a standard office-based environment onsite, specifically at the Toronto and Mississauga offices.

What kind of work culture can I expect at Scotiabank?

Scotiabank promotes a purpose-driven winning team committed to results, fostering an inclusive and high-performing culture where every employee is empowered to reach their fullest potential.

Are there any specific compliance and risk management responsibilities associated with this role?

Yes, the Executive Assistant is expected to ensure adherence to operational risk, regulatory compliance risk, and conduct risk protocols, including responsibilities under various risk management frameworks.

Will the role require interaction with clients and team events?

Yes, the Executive Assistant is expected to champion a customer-focused culture to deepen client relationships and actively participate in engaging team events.

What is the application process for this role?

Candidates must apply directly online to be considered for this role, and only those selected for an interview will be contacted.

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Scotiabank

Finance
Industry
10,001+
Employees

Mission & Purpose

Welcome to Scotiabank. We serve thousands of customers, families, and communities across the globe, helping them achieve success through advice, products, and services. Follow for news, insights, thought leadership and more.

Culture & Values

  • Respect

    Everyone is always treated with dignity; diverse backgrounds and experiences are what make us better as a whole.

  • Integrity

    Acting honorably comes first – earning the trust of our customers (and each other) is what matters most.

  • Passion

    We’re enthusiastic about what we do, and want you to feel the same way. Imagine coming in to work, and actually feeling excited to learn!

  • Accountability

    We commit, we take action, and most importantly, we take responsibility for those actions. It’s just the right thing to do.