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Executive Assistant

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Sage

25d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Atlanta

AI generated summary

  • You need 5+ years supporting executives, strong organizational skills, virtual meeting setup expertise, project coordination experience, and excellent communication to collaborate effectively.
  • You will manage calendars, handle confidential info, coordinate travel, assist in team events, support leadership, track action items, manage expenses, and liaise with direct reports and other assistants.

Requirements

  • 5+ years experience supporting executives in a professional and fast-paced environment
  • Proven expert execution of administrative activities, with high attention to detail, organization and process
  • Experience with setting up and managing virtual meeting platforms such as MS Teams, Zoom, WebEx, GoToWebinars and conference calls
  • Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others
  • Strong relationship management skills, ability to build a personal network throughout the company
  • Project Coordination experience needed at an intermediate complexity
  • Strong oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners
  • Strong oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners
  • Previous experience partnering with senior management in a fast-paced innovative environment

Responsibilities

  • You will be managing complex calendars and scheduling with diplomacy and discretion
  • You will organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • You will coordinate and plan domestic and international travel. Track and help drive completion of key actions and follow-up on outstanding items (including meeting notes and actions items)
  • You will be planning, executing and assisting with team activities, internal meetings and social events
  • You will work closely with the leadership team to provide support to the global organization
  • You will be managing expense report coordination and submission
  • You will be managing team space, including moves and reconfigurations
  • You will act as a liaison for direct reports
  • You will work with other assistants throughout the broader team and across the rest of the company

FAQs

What is the location for this Executive Assistant role?

The role is hybrid, requiring 3 days per week in our Atlanta (Ponce City Market) office.

What minimum experience is required for the Executive Assistant position?

A minimum of 5 years experience supporting executives in a professional and fast-paced environment is required.

What skills are necessary for this role?

Strong attention to detail, organization, process execution, relationship management skills, and effective communication skills are necessary for this role.

What types of meetings will I be responsible for coordinating?

You will be managing complex calendars, scheduling virtual meetings, and organizing domestic and international travel.

Is project coordination experience required for this position?

Yes, project coordination experience at an intermediate complexity level is needed.

What type of support will I provide to the Managing Director?

You will provide senior administrative and professional support, including managing calendars, expense reports, and team activities.

Are there opportunities for professional development?

Yes, we offer a library of on-demand career development options and ongoing training offerings.

What kind of benefits does Sage offer to its employees?

Sage offers competitive salaries, comprehensive health coverage, 401(k) matching, generous paid time off, paid parental leave, volunteer days, tuition reimbursement, and wellness rewards.

How does Sage support volunteering efforts?

Sage offers 5 paid days yearly for employees to volunteer through the Sage Foundation.

Will I have the opportunity to work with other assistants?

Yes, you will collaborate with other assistants throughout the broader team and across the rest of the company.

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Sage

At Sage, we knock down barriers with information, insights, and tools to help your business flow.

Technology
Industry
10,001+
Employees

Mission & Purpose

Sage is a software company that provides business management solutions to help businesses of all sizes manage their finances, operations, and people. They offer a range of software products and services, including accounting, payroll, human resources, and enterprise resource planning (ERP) solutions. Their ultimate mission is to empower businesses and entrepreneurs by providing them with the tools and insights they need to make informed decisions and drive growth and success. Sage's purpose is to simplify and streamline business processes, reduce complexity, and enable their customers to focus on what they do best โ€“ running their businesses efficiently and effectively.

Culture & Values

  • Human

    Empathy, care and connections with customers and colleagues

  • Bold

    We are curious, courageous, ambitious and creative

  • Trust

    We deliver on our promises to customers, colleagues, society and shareholders

  • Simplify

    We strip away complexity