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Executive Assistant

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LSEG (London Stock Exchange Group)

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Quick Apply

AI generated summary

  • You need 5-8 years supporting executives, ideally in finance. Strong communication, organization, resilience, and discretion are essential. Must be a proactive team player with MS proficiency.
  • You will manage complex diaries, arrange travel, coordinate events, handle communications, maintain compliance records, and support senior leaders while fostering strong internal and external relationships.

Requirements

  • 5 to 8 years’ experience of supporting an Executive / Senior Leader
  • Experience of a financial services company or other Intense or fast-moving environment highly desirable
  • Polished & professional. Communication & organisational skills are key.
  • Ability to adapt to working in a highly Matrix, Multi-cultural and diverse organization.
  • Demonstrates resilience, tenacity, and tact.
  • Flexibility, discretion, and ability to always respect confidentiality.
  • Appetite for hard work and dedication to work hours required of the role.
  • Calm demeanour and able to function well under pressure.
  • Team player with excellence in collaboration across a matrixed environment.
  • Demonstrates the discipline of planning, organising, and managing resources and activities to achieve specified outcomes within a clearly defined timeframe and standards.
  • Interacts well with others, quickly establishing rapport building positive relationships and networks.
  • Communicates with clarity and precision, presenting complex / technical information in a concise format that is audience appropriate.
  • Demonstrates proficiency with Microsoft® and other company supported applications, applying templates and standards to produce elements and incorporate them into presentations, and to deliver on key role responsibilities.
  • Identifies what needs to be done and takes appropriate action without waiting to be asked; is a self-starter.
  • Seeks new ways of working continuously to make processes run smoother and faster.

Responsibilities

  • Provides dedicated administrative and organisational support to up to 4 Senior leaders as assigned from time to time by the function.
  • Acts as the face of the leader in the case of face-to-face meetings.
  • Provides complex diary management support.
  • Supports incoming communication, correspondence on behalf of the Executives.
  • Builds and maintains strong working relationships both internally and with clients and other key contacts.
  • Assists with the co-ordination of Townhalls and offsite events for the leader, with onsite supporting Team.
  • Arranges complex, multi-sector travel itineraries and accommodation, and manages complex expense processes, using the in-house travel tool and team, ensuring compliance with internal policies.
  • Ensuring appropriate security measures are in place for travel in high-risk areas.
  • Keeping Executives compliance records updated, with gifts/entertainment etc.
  • Support the expense processes from raising claims, POs and setting up suppliers for the leaders / function.
  • Works within the Executive Function in a cohesive manner.
  • Identifies opportunities for continuous improvement to support the broader Executive Support community.
  • Being Holiday Cover for your other EA partners as required.

FAQs

What qualifications are required for the Executive Assistant position?

Candidates should have 5 to 8 years of experience supporting an Executive or Senior Leader, ideally in a financial services company or a fast-moving environment.

What are the main responsibilities of the Executive Assistant?

The Executive Assistant will provide administrative and organizational support to up to 4 Senior leaders, manage complex diaries, coordinate travel arrangements, handle communications, and assist with events, among other tasks.

Is experience in financial services required for this role?

While not mandatory, experience in a financial services company or other fast-paced environments is highly desirable.

What skills are essential for this position?

Essential skills include strong communication and organizational abilities, discretion, flexibility, teamwork, and proficiency in Microsoft and other company-supported applications.

How many Senior leaders will the Executive Assistant support?

The Executive Assistant will support up to 4 Senior leaders.

What is the work environment like at LSEG?

LSEG offers a dynamic and collaborative environment with a diverse workforce, emphasizing individuality and the importance of new ideas.

Are there opportunities for professional development within the role?

Yes, the role encourages identifying opportunities for continuous improvement and supporting the Executive Support community.

What benefits are offered to employees?

LSEG offers a range of benefits, including healthcare, retirement planning, paid volunteering days, and wellbeing initiatives.

Is the company committed to diversity and inclusion?

Yes, LSEG is proud to be an equal opportunities employer and does not discriminate on the basis of race, gender, sexual orientation, age, or other protected statuses.

What should candidates know about privacy in the recruitment process?

Candidates should review the privacy notice, which explains what personal information LSEG may hold, how it’s used, and candidates' rights as data subjects.

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LSEG (London Stock Exchange Group)

Finance
Industry
10,001+
Employees

Mission & Purpose

LSEG (London Stock Exchange Group) is a diversified international markets infrastructure business —earning our clients’ trust for over 300 years. That legacy of customer-focused excellence ensures that you can rely on our expertise in capital formation, intellectual property and risk and balance sheet management. As global leaders in financial indexing, benchmarking and analytic services, we offer unrivalled access to international capital markets. Our high-performance technology solutions enable companies worldwide to access funds for growth and development. And with our Data & Analytics, Capital Markets and Post Trade divisions, we provide a comprehensive, integrated suite of trusted financial market infrastructure services that help our customers pursue—and achieve—their ambitions. You can count on our open access model for unparalleled partnership, flexibility, stability, and support across all of our businesses. That’s how we make a difference— ensuring people can meet their potential—worldwide.