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  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

Requirements

  • - High level, confidential administrative support on a wide range of matters
  • - Support the Chief People Officer specifically and other executive directors as required
  • - Provide high quality administrative support to the Chief Officer and other executive directors as required
  • - Manage the Chief Officer's appointments, scheduling of meetings, and organisation of events
  • - Handle correspondence (email and written), drafting responses, diary management and maintaining confidentiality of sensitive information
  • - Prepare meeting documentation, take minutes, and monitor the progress of action items
  • - Prioritise a varied workload, coordinate internal and external meetings, and ensure efficient communication within the office and across relevant teams
  • - Support People and HR-related tasks as required
  • - A proactive approach and effective organisational skills are essential for delivering high-quality administrative support in a busy executive office

Responsibilities

  • - Provide high level, confidential administrative support, on a wide range of matters
  • - Ensure that the interests of the Trust are represented in a professional manner
  • - Support the Chief People Officer specifically and other executive directors as required
  • - Provide high quality administrative support to the Chief Officer and other executive directors as required
  • - Manage the Chief Officer's appointments, scheduling of meetings, and organisation of events
  • - Handle correspondence (email and written), drafting responses, diary management and maintaining confidentiality of sensitive information
  • - Prepare meeting documentation, take minutes, and monitor the progress of action items
  • - Prioritise a varied workload, coordinate internal and external meetings, and ensure efficient communication within the office and across relevant teams
  • - Support People and HR-related tasks as required

FAQs

What is the primary role of the Executive Assistant?

The Executive Assistant provides high-level, confidential administrative support to the executive directors, ensuring efficient communication and representation of the Trust.

Who will the Executive Assistant primarily support?

The Executive Assistant will primarily support the Chief People Officer and other executive directors as required.

What qualifications or skills are necessary for this role?

A proactive approach and effective organisational skills are essential for delivering high-quality administrative support in a busy executive office.

Is there an opportunity for flexible working arrangements?

Yes, we welcome applications for flexible working arrangements and will accommodate requests where possible to support staff and patient needs.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing appointments, scheduling meetings, handling correspondence, preparing meeting documentation, taking minutes, and supporting People and HR-related tasks.

Is there a probationary period for this position?

Yes, employment is subject to a six-month probationary period.

Are weekend shifts required for this role?

Some roles may require weekend shifts at multiple sites.

How can I get further details or arrange an informal visit regarding this position?

For further details or informal visits, you can contact Marie Price, Deputy Director of Corporate Governance, at marie.price14@nhs.net or by telephone at 07918 600613.

Does the Trust support applications from candidates with disabilities?

Yes, the Trust is committed to equality and welcomes applications from all, regardless of background, and adjustments can be made for disabled candidates.

What is the Trust's reputation in healthcare?

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts, rated 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use by the Care Quality Commission.

Science & Healthcare
Industry
5001-10,000
Employees
1993
Founded Year

Mission & Purpose

Chelsea and Westminster Hospital NHS Foundation Trust provides a range of healthcare services, including emergency care, elective surgeries, and specialized treatments, across its hospitals and clinics. Their mission is to deliver excellent, patient-centered care that improves health outcomes and overall well-being. They focus on providing high-quality, compassionate, and accessible services to meet the diverse needs of the community they serve.