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Executive Assistant

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QuidelOrtho

Sep 18

  • Job
    Full-time
    Junior Level
  • Consulting
    People, HR & Administration
  • San Diego
  • Quick Apply

AI generated summary

  • You need a bachelor’s degree, 2+ years of relevant experience, strong communication skills, proficiency in MS Office, project management expertise, and familiarity with Ariba and Concur.
  • You will coordinate daily operations, manage calendars, prepare meeting materials, track HR projects, generate communications, and ensure effective information flow within the HR department.

Requirements

  • Bachelor’s degree required, Advanced degree preferred and a minimum of 2+ years of professional business-related experience required.
  • A combination of experience in management consulting and/or supporting a VP level or head of a major corporate function is highly preferred.
  • Demonstrated prior experience in communicating with executive leadership teams
  • Top-level professional writing and excellent oral communication skills required
  • Self-motivated, highly organized with extreme attention to detail.
  • Demonstrated prior experience and proven track record in the management of projects, deadlines and processes, especially in dynamic matrix organizations
  • A master collaborator and team player
  • Ability to convey content in a concise manner
  • Ability to operate through a sphere of influence
  • Ability to take immediate, effective action in high-pressure situations
  • Ability to exercise sound judgment and discretion in handling confidential information and development of material
  • Expert experience with Ariba, Concur, executive/VIP level travel services
  • Proficient with MS Office, including Outlook, Word, PowerPoint, Excel Teams and SharePoint
  • Ability to travel 10-15% to local offices and other major sites in the US is required.

Responsibilities

  • Coordinates day-to-day operational and administrative activities of the CHRO to include: maintaining calendars; keep executives apprised of high visibility upcoming meetings or upcoming deadlines; support executives in preparing for meetings (agenda, pre-read materials, etc.); organizes and schedules meetings and offsite events; coordinates training, travel arrangements, and processes expense reports; organizes and prioritizes incoming flow of administrative work (actions items, due dates, etc.); capture minutes and action items from HR Leadership Team meetings and tracks/reports on progress and following-ups.
  • Owns coordination activities for the HR project management, including facilitating meetings, preparing presentation materials and agendas, capturing notes and action items, and developing schedules and a reporting cadence. Compiles reports/dashboards/metrics to create daily and weekly summary/status reports for HR Department. Tracks HR project benefits and reporting against benefits attained. He/she may also coordinate and lead internal HR improvement projects: creating and executing plans for projects and supporting the needs of the project team.
  • Coordinates and produces timely HR Department Updates: monthly HR status reports, HR Town Hall Presentation Decks; Serves as a Teams administrator by keeping folder structures organized and documents up to date.
  • Generates and drives HR department-wide communications to create engagement and free flow of information/successes/etc. to the global team. Manages information and timely and professional communication for the department.
  • Perform other work-related duties as assigned.

FAQs

What are the primary responsibilities of the Executive Assistant role?

The Executive Assistant will be responsible for calendar and meeting management, project management, executive travel and expense reporting, vendor processing and payments, as well as team operations related to the executive leaders.

What qualifications are required for this position?

A Bachelor’s degree is required, and an advanced degree is preferred, along with a minimum of 2+ years of professional business-related experience.

Is prior experience in management consulting preferred for this role?

Yes, a combination of experience in management consulting and/or supporting a VP level or head of a major corporate function is highly preferred.

What skills are necessary for effective communication in this role?

Top-level professional writing and excellent oral communication skills are required for the Executive Assistant position.

Will the Executive Assistant need to travel?

Yes, the position requires the ability to travel 10-15% to local offices and other major sites in the US.

What software proficiency is expected from candidates?

Candidates should be proficient with MS Office, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint, as well as have expert experience with Ariba and Concur.

What is the work environment like for this position?

The work environment is a typical office setting with flexible hours depending on projects and the executive being supported.

What is the salary range for this position?

The salary range for the Executive Assistant position is $57,000 to $98,000, depending on various factors such as education, experience, and internal equity.

Does QuidelOrtho offer any benefits?

Yes, QuidelOrtho offers a comprehensive benefits package including medical, dental, vision, life and disability insurance, a 401(k) plan, employee assistance program, Employee Stock Purchase Plan, paid time off, and paid holidays.

What is QuidelOrtho's stance on equal opportunity employment?

QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring that all individuals, including those with disabilities, have an opportunity to apply for positions without regard to protected characteristics.

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QuidelOrtho

Science & Healthcare
Industry
5001-10,000
Employees
1937
Founded Year

Mission & Purpose

At QuidelOrtho, we’re changing lives one test at a time. With precision and passion, we give people the clarity to create better health outcomes. Our focus is providing the intelligence people need in the moments they need them most. To get there, we imagine, invent, push and pursue for more accurate and reliable diagnostics, faster. Since day one, we’ve provided breakthrough solutions to healthcare professionals. Now, we’re creating a clearer picture of health for more people globally. From home to hospital, lab to clinic, we’re helping people everywhere move forward – going the extra mile for everyone we serve. Together, we're advancing diagnostics to power a healthier future.