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Executive Assistant

  • Job
    Full-time
    Senior Level
  • Government & Politics
    People, HR & Administration
  • Washington

AI generated summary

  • You need a related Bachelor’s degree, 5+ years as an executive assistant, active SECRET clearance, strong communication skills, MS Office proficiency, and the ability to handle sensitive info.
  • You will schedule meetings, manage calendars and travel for executives, prepare correspondence and presentations, coordinate events, and provide general administrative support.

Requirements

  • Bachelor’s Degree in a related field.
  • 5+ years of experience as an executive assistant in a fast-paced, dynamic environment
  • An active DoD security clearance at the SECRET level
  • Excellent communication, organizational, and problem-solving skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project), Adobe Acrobat, Fox It, and Visio.
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Flexibility to adapt to changing priorities and deadlines

Responsibilities

  • Schedule meetings and appointments with high-level stakeholders, Navy officials and program managers
  • Manage complex calendars, coordinating travel arrangements, itineraries, and logistics for senior executives
  • Prepare and edit executive correspondence, reports, and presentations
  • Review PowerPoint presentations for accuracy, completeness, and adherence to SSP branding guidelines
  • Coordinate events, conferences, and meetings, ensuring timely and effective execution
  • Provide general administrative support, including answering phones, responding to emails, and performing other tasks as needed

FAQs

What is the primary responsibility of the Executive Assistant in this role?

The primary responsibility of the Executive Assistant is to support the Chief of Staff for the Navy's SLCM-N front office by managing workflows, coordinating deliverables, and providing general administrative support.

What qualifications are required for the Executive Assistant position?

The position requires a Bachelor’s Degree in a related field, 5+ years of experience as an executive assistant in a fast-paced environment, and an active DoD security clearance at the SECRET level.

What software proficiency is expected from candidates applying for this role?

Candidates are expected to be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project), Adobe Acrobat, Fox It, and Visio.

Is prior experience within the Department of Defense or Navy required?

While not required, candidates with experience working within the DoD, Navy officials, or program managers will receive bonus points in their application.

What types of tasks will the Executive Assistant be responsible for?

The Executive Assistant will be responsible for scheduling meetings, managing complex calendars, drafting executive correspondence, preparing presentations, coordinating events, and providing general administrative support.

How important is confidentiality in this position?

Maintaining confidentiality and handling sensitive information with discretion is crucial in this role.

Can you describe the work environment for this position?

The work environment is fast-paced and dynamic, requiring flexibility to adapt to changing priorities and deadlines.

Are there opportunities for career advancement in this role?

Yes, this position offers a positive upside and opportunities to make an impact, which could lead to career advancement.

What is the expected level of communication skills for this position?

Excellent communication skills are essential for the Executive Assistant role, as the position involves coordinating with high-level stakeholders and preparing executive correspondence.

Will the Executive Assistant be involved in event coordination?

Yes, the Executive Assistant will coordinate events, conferences, and meetings, ensuring their timely and effective execution.

JRC is a company of leaders, tackling our nation’s most complex security challenges.

Government
Industry
51-200
Employees
2003
Founded Year

Mission & Purpose

JRC Integrated Systems, Inc. is a systems engineering consulting firm that provides scientific, engineering, and technical expertise to solve complex problems for the Department of Defense and other government agencies. JRC provides leadership and a wealth of experience for mission critical systems.