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Executive Assistant

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Inspire Brands

2mo ago

  • Job
    Full-time
    Mid Level
  • Atlanta

AI generated summary

  • You need a 2-year degree (4-year preferred) and 4+ years in senior executive support. Strong Microsoft Office skills, attention to detail, communication, project management, and integrity are essential.
  • You will manage calendars, schedule meetings, handle travel, process expenses, assist with onboarding, support events, monitor budgets, and communicate departmental updates, providing backup as needed.

Requirements

  • Minimum requirements include 2 year Degree or equivalent experience
  • 4-year degree preferred
  • 4+ years of experience in a senior executive-level support role is required
  • Excellent typing and computer skills, including high proficiency with Microsoft Office – Outlook, Word, Excel
  • Very detail-oriented and excellent organizational skills. Strictest confidentiality in dealing with sensitive and confidential information
  • Outstanding interpersonal & communication skills, verbal and written
  • Ability to interpret and analyze data and make recommendations based on findings
  • Effective project management skills
  • Sound decision-maker
  • Solid team player
  • Must conduct him/herself in a professional, respectful and appropriate manner at all times with the highest integrity
  • Independent and collaborative worker that takes direction well and is also proactive in planning

Responsibilities

  • Maintain calendars; schedule appointments/conference calls, meetings, coordinate meeting space, air travel, lodging, ground transportation, driving directions and maintain Team Org Charts
  • Schedule recurring 1:1 with direct reports and weekly staff meetings
  • File expense reports for as needed
  • Assist with onboarding, Tech and equipment ordering as needed
  • Arrange food for meetings on occasion when necessary
  • Occasionally attend events (e.g. conventions) to provide support
  • Monitor department G&A. Process all invoices for payment
  • Facilitation of communication for department announcements and meetings
  • Cross train with the other department Executive Assistants and provide back-up support as needed
  • Manage event planning for leadership team and department outings
  • Other tasks as assigned by management

FAQs

What is the primary responsibility of the Executive Assistant in this role?

The primary responsibility is to support the team through coordination, scheduling, and managing meetings, as well as handling travel logistics and improving team engagement.

What level of support is provided to the senior vice president (SVP)?

The Executive Assistant provides full calendar support to the SVP and assists various vice presidents (VPs) on the team.

What qualifications are required for this position?

A minimum of a 2-year degree or equivalent experience is required, with a preferred 4-year degree and at least 4 years of experience in a senior executive-level support role.

What skills are essential for the Executive Assistant role?

Essential skills include excellent typing and computer proficiency (particularly with Microsoft Office), strong organizational and detail-oriented skills, outstanding communication abilities, effective project management skills, and the ability to handle sensitive information with confidentiality.

What is the working environment for this position?

This position is based in the Atlanta Support Center with an expectation to be onsite 80% of the time.

Will the Executive Assistant be involved in team events?

Yes, the Executive Assistant will manage event planning for the leadership team and department outings, as well as occasionally attend events to provide support.

Are there opportunities for cross-training in this role?

Yes, the Executive Assistant will cross-train with other department Executive Assistants and provide backup support as needed.

Is prior experience required for managing event logistics?

Yes, prior experience in managing logistics and planning events is valuable for this role, as part of the responsibilities includes managing gatherings and department outings.

How important is confidentiality in this role?

Strict confidentiality is crucial when dealing with sensitive and confidential information in this role.

Can the Executive Assistant work independently?

Yes, the role requires an independent worker who is proactive in planning while also able to take direction and collaborate effectively with the team.

Inspire Brands

Retail & Consumer Goods
Industry
10,001+
Employees
2018
Founded Year

Mission & Purpose

Inspire Brands is a multi-brand restaurant company whose portfolio includes more than 32,000 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC Drive-In restaurants worldwide.