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Executive Assistant

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Cision

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Business, Operations & Strategy
  • Chicago
  • Quick Apply

AI generated summary

  • You must have strong organizational skills, excellent communication abilities, proficiency in office software, and the capacity to manage multiple tasks efficiently.
  • You will manage schedules, coordinate meetings, and handle communications while supporting executives in daily tasks and projects to enhance efficiency and organization.

Requirements

  • Previous EA/PA experience to C-suite members.
  • Experience managing complex calendars and coordinating meetings internally and externally and coordinating travel and meetings across multiple international time zones is essential.
  • A successful track-record of working in a comparable high-profile role in a large and/or complex, fast-moving organisation
  • Excellent organisation, attention to detail, ability to multitask effectively, be proactive and anticipate needs
  • High integrity and discretion on confidential and sensitive issues
  • Sound experience of establishing positive and productive relationships at senior level within organisations and having the tact and diplomacy to ensure these are maintained effectively
  • Excellent interpersonal, diplomatic, oral and written communication skills
  • Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint and Slack.

Responsibilities

  • Administration Support: You will provide administrative support, promptly reviewing and tracking incoming enquiries such as emails, invitations, and correspondence. You will manage the Executive's calendar triaging meeting appointment requests both internally and externally and working to book these into calendars in a manageable way. You will also support with systems such as, Concur and Expensify, approving travel and expense requests from the Executive Leadership Team.
  • Coordination: You will arrange complex international travel, visas, accommodation and managing expenses. Have agendas prepared, scheduling meetings and rooms for events or office visits.
  • Project Management: You will support in arranging strategic meetings, offsites and workshops. You will support on delivery timelines and support coordination with cost approvals. You will support handling multiple stakeholder management and diary management.

FAQs

What is the primary responsibility of the Executive Assistant at Cision?

The primary responsibility of the Executive Assistant at Cision is to manage the Executive's schedule, coordinate extensive international travel, and liaise with senior internal and external stakeholders.

What qualifications are required for this position?

Candidates should have previous EA/PA experience to C-suite members, experience managing complex calendars and coordinating travel across multiple international time zones, and a successful track record in a similar high-profile role within a large or complex organization.

What skills are essential for the Executive Assistant role?

Essential skills include excellent organization, attention to detail, the ability to multitask effectively, proactive thinking, high integrity and discretion, strong interpersonal and communication skills, and proficiency in the Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

What kind of work environment does Cision provide?

Cision offers a dynamic, fast-paced work environment that values diversity, equity, and inclusion, and is committed to fostering an inclusive atmosphere where employees can be their authentic selves.

Is experience in managing travel logistics necessary for this position?

Yes, experience managing complex international travel logistics, including visas, accommodations, and expenses, is essential for the Executive Assistant role.

How does Cision support the professional development of its employees?

Cision supports its employees through training and professional development opportunities, ensuring that they can meet their career goals.

What kind of projects will the Executive Assistant support?

The Executive Assistant will support project management by arranging strategic meetings, offsites, workshops, and handling multiple stakeholder management and diary management coordination.

What is Cision’s stance on diversity and inclusion?

Cision is committed to creating a welcoming and diverse environment and has signed the CEO Action for Diversity & Inclusion™ pledge. The company believes diversity, equity, and inclusion are vital for sparking innovation and achieving long-term success.

How can applicants request accommodations during the hiring process?

Applicants requiring reasonable accommodations to fully participate in the job application or interview process can contact hr.support@cision.com for assistance.

Where can I find more information about Cision’s products and services?

More information about Cision's award-winning solutions, including the Cision Communications Cloud®, can be found on their website at www.cision.com.

Cision

Marketing & Advertising
Industry
1001-5000
Employees
1867
Founded Year

Mission & Purpose

Cision is a leading global provider of earned media software and services to public relations and marketing communications professionals. Cision’s software allows users to identify key influencers, craft and distribute strategic content, and measure meaningful impact. Cision has over 4,800 employees with offices in 24 countries throughout the Americas, EMEA, and APAC.