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Executive Assistant

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Morgan, Lewis & Bockius LLP

28d ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • Philadelphia
  • Quick Apply

AI generated summary

  • You need a Bachelor’s degree, 5 years of high-level admin support, law firm experience preferred, and advanced Microsoft Office skills. Flexibility for overtime is also required.
  • You will manage tasks using BigHand, assist with correspondence, handle inquiries, schedule meetings, process expenses, arrange travel, and support executive teams while maintaining confidentiality.

Requirements

  • Bachelor’s degree, at least five (5) years of high-level administrative support experience, or equivalent combination of education and experience.
  • Previous law firm experience preferred.
  • Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Flexibility to work overtime is required.

Responsibilities

  • Regularly utilize Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicate with supervisor(s) through the Executive Support Hub (BigHand) in a timely manner the status of task completion and new developments that may impact the assignment and personally reach out for additional information or guidance when needed.
  • Assist with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
  • Draft routine correspondence and memoranda; updates recurring reports as assigned.
  • Demonstrate a high level of internal and external client service; screens communication and responds promptly in a clear, concise, and accurate manner.
  • Periodically respond to client, staff, legal professionals, and vendor inquiries.
  • May answer phones and take messages, schedule appointments and coordinate meetings, arrange audio and video conferences; reserve conference rooms and arrange set-ups.
  • May provide support with maintaining Executive Team members’ calendar and advise Executive Team member of appointments, update Executive Teams address book and InterAction entries.
  • Process expense reports and invoices; arrange check requests and monitor through completion.
  • Arrange travel and prepare itineraries; maintain travel and desk profiles.
  • Coordinate or assists with sending, printing, scanning, and/or copying documents.
  • May provide file management support for Executive Hub.
  • May assist with opening, screening and routing mail, and manage email and fax if applicable.
  • May provide support on firmwide and/or group initiatives.
  • Manage confidential information discreetly.
  • Participates in formal and informal training and development opportunities for the team.
  • Other administrative duties as assigned.

FAQs

Do we support remote work?

Yes, we do remote work but in a hybrid format.

What are the key responsibilities of the Executive Assistant position?

The key responsibilities include utilizing Task Delegation and Workflow Management software, assisting with word processing, drafting correspondence, responding to inquiries, managing schedules, processing expenses, arranging travel, and maintaining confidentiality of information, among other administrative duties.

What qualifications are required for the Executive Assistant role?

A Bachelor’s degree and at least five (5) years of high-level administrative support experience are required, or an equivalent combination of education and experience. Previous law firm experience is preferred.

What software skills are necessary for the position?

Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint are necessary for the role.

Is prior experience in a law firm necessary for this position?

While not mandatory, previous law firm experience is preferred for this role.

Is flexibility required in terms of working hours?

Yes, flexibility to work overtime is required for this position.

How can qualified candidates apply for the Executive Assistant position?

Qualified candidates must apply online by visiting the Morgan Lewis website and selecting “Careers.”

In which office location is this position based?

This position is based in the Philadelphia office.

What is the company's stance on equal employment opportunity?

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and encourages applications from all qualified applicants without regard to any characteristic protected by law.

What should candidates do if they need special assistance during the application process?

Candidates in need of special assistance or accommodations can contact Talent Acquisition at 1.888.534.5003 or via email at talent.acquisition@morganlewis.com.

Morgan, Lewis & Bockius LLP

Law firm working with clients ranging from established, global Fortune 100 companies to enterprising startups.

Law
Industry
1001-5000
Employees
1873
Founded Year

Mission & Purpose

From our offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. Our team of more than 2,200 lawyers and legal professionals provides comprehensive corporate, transactional, litigation, and regulatory services in major industries, including energy, financial services, healthcare, life sciences, retail and ecommerce, sports, technology, and transportation. We focus on both immediate and long-term goals with our clients, helping them address and anticipate challenges across vast and rapidly changing landscapes.