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Executive Assistant

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Nissan Motor Corporation

3mo ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Canton
  • Quick Apply

AI generated summary

  • You need a high school diploma, strong communication and analytical skills, 4+ years of related experience, proficiency in Microsoft Office, and excellent organizational abilities.
  • You will manage executive schedules, handle communications, coordinate meetings and events, generate reports, maintain supplies, and support project management while fostering departmental relations.

Requirements

  • High School Diploma
  • Post high school education
  • Strong oral and written communication and interpersonal skills
  • Analytical thinking skills
  • Ability to maintain confidentiality of information
  • Networking
  • Project management
  • Responsive approach to tasks
  • Four or more years of directly related experience as a secretary or administrative assistant
  • Previous experience supporting a company or department executive desired
  • A high school diploma or G.E.D.
  • One to two years post-high school education preferred
  • Knowledge of general office equipment such as fax, copier, and telephone systems
  • Highly Proficient in Microsoft Office software - Word; Excel; Outlook; PowerPoint
  • Typing 50 wpm

Responsibilities

  • Answers telephones, screens calls for assigned executives, and responds to routine internal inquiries as well as external customer inquiries, and/or routes to the appropriate person or department while maintaining customer relations and providing a professional image of the company.
  • Attends executive meetings, takes notes and follows-up with staff regarding projects and assignments when directed.
  • Maintains and updates executives' calendars of appointments; collects and prepares necessary materials for them prior to scheduled meetings; schedules department travel arrangements and meetings, and keeps staff informed of schedules to help assure all appointments are kept.
  • Assists executives in planning and coordinating on/off-site business activities and meetings as well as company-wide events for large groups of people. This includes gathering information, interacting with vendors and all levels of management within the company, obtaining contracts and purchase orders, and communicating necessary details of events to those involved.
  • Keeps executives apprised of urgent issues and requests while they are away from the office and handles such tasks on their behalf as necessary.
  • Generates routine correspondence and prepares and reviews presentations and reports for executive level meetings with attention to detail to ensure accuracy.
  • Coordinates ordering and maintains inventory control of company stationary supplies, office supplies and equipment for the department including submitting purchase requests and supply requisitions, submitting invoices for timely payment, and ensuring that departmental employees have the tools needed to perform their assigned tasks.
  • Maintains department records and filing system for quick retrieval and the completion, review and reporting of department results and special projects; coordinates the review of department records on an annual basis to comply with the company's record retention policy.
  • Develops and maintains rapport with departmental staff and all levels of management to aid in department relations as well as enlisting support for special projects.
  • As necessary, performs other related duties of which the above are representative.

FAQs

What is the location of the Executive Assistant position?

The position is located in Canton, MS.

What is the work schedule for this job?

The work schedule is full-time and onsite.

What educational qualifications are required for this position?

A high school diploma or G.E.D. is required, with one to two years of post-high school education preferred.

Is sponsorship available for this position?

No, sponsorship is not available.

How many years of experience are preferred for this role?

Four or more years of directly related experience as a secretary or administrative assistant are preferred, with previous experience supporting a company or department executive desired.

What computer skills are required for the position?

Candidates should be highly proficient in Microsoft Office software (Word, Excel, Outlook, PowerPoint) and have knowledge of general office equipment, with a typing speed of 50 words per minute.

Are there career growth opportunities at Nissan?

Yes, there are immense career path options for growth within Nissan, including international and domestic opportunities.

What types of benefits does Nissan offer to employees?

Nissan provides a comprehensive benefits package, including medical, mental health benefits, parental leave, retirement savings, and unique perks such as discounts on lease vehicles and a Vehicle Purchase Program (VPP).

Is Nissan committed to creating a diverse and inclusive workplace?

Yes, Nissan is committed to diversity and inclusion, striving to create a culture where everyone belongs and where employees feel respected, valued, and heard.

Will I need to provide proof of employment eligibility?

Yes, candidates must be legally authorized to work in the United States and will need to provide proof of employment eligibility at the time of hire.

Is there an expectation for employees to maintain confidentiality?

Yes, maintaining confidentiality of information is a key responsibility of the Executive Assistant role.

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Nissan Motor Corporation

Driving innovation to enrich people’s lives.

Automotive
Industry
10,001+
Employees
1933
Founded Year

Mission & Purpose

Nissan is a renowned automotive manufacturer with a global presence, known for producing a wide range of vehicles including cars, trucks, and electric vehicles. With a focus on innovation, Nissan strives to deliver exceptional performance, cutting-edge technology, and sustainable mobility solutions. Their ultimate mission is to enrich people's lives by providing reliable and high-quality vehicles that cater to diverse customer needs and preferences. Nissan's purpose is to shape the future of mobility, embracing electric and autonomous technologies, while prioritising safety, environmental sustainability, and customer satisfaction. Through continuous research, development, and collaboration, Nissan is committed to creating a sustainable and connected automotive ecosystem that enhances the driving experience and contributes to a more sustainable world.