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Executive Assistant for Corporate Development (all genders)

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Zalando

25d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin

AI generated summary

  • You have 4+ years as an executive assistant, strong organizational skills, excellent English (German a plus), Google Workspace expertise, and team collaboration abilities in a fast-paced environment.
  • You will manage executive schedules, oversee travel arrangements, collaborate on projects, support leadership, and facilitate onboarding and team events for effective community building.

Requirements

  • You have a minimum of 4 years of experience as an executive assistant or assistant to leadership.
  • You convince with your administrative and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities and an agile environment.
  • You can take initiative, understand deadlines and carry multiple projects at the same time.
  • You hold excellent communication and negotiation skills in English, as well as the confidence to communicate with and convince multiple stakeholders and senior management. German skills are a plus.
  • You have expertise in Google Workspace (Gmail, Docs, Calendar, Sheets, Slides, Forms, Sites, Drive), as well as experience with expenses and procurement tools.
  • You display strong team-building and collaboration skills to help create a cohesive and fun environment.

Responsibilities

  • You will manage the schedule at executive level. Make sure that meetings are prepared and keep an eye on the agenda and contacts.
  • You will take care of travel management including booking hotels, flights, trains, and rental cars, as well as handling travel expense reimbursements.
  • You will collaborate on different projects (e.g. planning and coordinating office space). In case of new administrative processes that affect various departments, you will function as a central point of contact.
  • You will work together with the SVP, VPs and leadership team to make sure that all administrative and organizational tasks run smoothly.
  • You will play an active role in building a great community by supporting onboarding processes for new hires and facilitating relationship-building within and among our teams (e.g. through organizing events).

FAQs

Do we support remote work?

Yes, we offer a hybrid working model with 60% remote work per week, though the actual practice is determined by each team to best support their collaboration.

Do we provide relocation assistance?

Yes, relocation assistance is available subject to prior agreement.

Is there an opportunity for professional development or training?

While specific training opportunities are not mentioned, Zalando offers a range of benefits, including health and wellbeing options, suggesting a commitment to employee development.

What type of employee benefit programs do you offer?

We provide a variety of benefits including an employee shares program, discounts on fashion and beauty products, paid volunteering days, and mental health support.

Is proficiency in German required for this position?

While excellent communication skills in English are required, German skills are considered a plus but are not mandatory.

What experience is required for the role of Executive Assistant?

A minimum of 4 years of experience as an executive assistant or assistant to leadership is required.

Will I have the opportunity to assist in onboarding new hires?

Yes, one of your responsibilities will be to support onboarding processes for new hires and facilitate relationship-building within and among teams.

What tools and software are necessary for this position?

Expertise in Google Workspace (Gmail, Docs, Calendar, Sheets, Slides, Forms, Sites, Drive) is required, along with experience in expenses and procurement tools.

How many vacation days are provided each year?

You will start with 27 vacation days a year.

What kind of projects will I be involved in?

You will collaborate on various projects, including planning and coordinating office space and administrative processes that affect multiple departments.

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Zalando

Europe’s leading online platform for fashion and lifestyle.

Retail & Consumer Goods
Industry
10,001+
Employees
2008
Founded Year

Mission & Purpose

Zalando is a leading European online platform for fashion and lifestyle, offering a wide range of clothing, footwear, accessories, and beauty products from various brands. Their ultimate mission is to provide customers with a seamless and inspiring shopping experience, blending fashion with technology to create innovative solutions. The purpose of Zalando is to revolutionise the fashion industry by offering a diverse and inclusive shopping environment where customers can discover and purchase the latest trends and styles conveniently online. They aim to empower people to express their individuality through fashion while fostering sustainability and ethical practices within the industry.