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Executive Assistant, Group Support

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The Washington Post

Aug 22

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Washington
  • Quick Apply

AI generated summary

  • You should have a Bachelor’s degree, 5+ years in an admin role, strong organizational and communication skills, and proficiency in MS Office. Attention to detail and problem-solving are key.
  • You will manage executives' schedules, handle correspondence, organize meetings, support operations, facilitate communication, maintain documentation, and assist with special projects to enhance efficiency.

Requirements

  • Qualifications:
  • Bachelor’s degree in business administration or related field preferred.
  • 5+ years of experience in an administrative or executive assistant role, preferably in a tech or SaaS environment.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to work independently and as part of a team.
  • High level of professionalism and attention to detail.
  • Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

Responsibilities

  • Administrative Support:
  • Manage and maintain executives’ schedules, appointments, and travel arrangements.
  • Handle correspondence, including emails and phone calls, on behalf of the leadership team.
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Assisting department leaders to schedule events and meetings that include the ELT or wide participants from across company.
  • Operational Assistance:
  • Support the implementation and maintenance of operational processes.
  • Tracking action items for ELT meetings.
  • Scheduling and facilitating company meetings, checkpoints, and internal QBRs.
  • Help organize and streamline office operations and procedures.
  • Assist with project coordination and tracking to ensure alignment with business goals.
  • Assist in the preparation of performance reports and presentations for company meetings and reviews.
  • Assist with the onboarding process for new employees, including coordinating initial meetings, setting up equipment, and providing orientation materials.
  • Communication and Coordination:
  • Act as a liaison between executives and internal/external stakeholders.
  • Facilitate internal communications, ensuring important messages and updates are distributed across the company promptly.
  • Support cross-functional collaboration by organizing meetings and fostering communication among teams.
  • Supporting ELT and department LTs with consolidating and sharing KPIs.
  • Assisting with travel planning and coordination for internal company events, in collaboration with the Marketing/Events team.
  • Documentation and Reporting:
  • Maintain accurate records and documentation for reference and compliance purposes.
  • Assist in compiling data and generating reports as needed.
  • Ensure that all necessary documentation is up-to-date and accessible.
  • Miscellaneous Tasks:
  • Handle confidential and sensitive information with discretion.
  • Perform other administrative duties as required to support the smooth operation of the company.
  • Continuously seek opportunities to improve administrative processes and efficiency.
  • Handle special projects and tasks as assigned by the ELT to support various initiatives and goals.

FAQs

What are the primary responsibilities of the Executive Assistant, Group Support?

The primary responsibilities include managing executives’ schedules, handling correspondence, organizing meetings, supporting operational processes, facilitating internal communications, maintaining documentation, and performing miscellaneous administrative tasks to ensure smooth operations across all departments.

What qualifications are required for this position?

A bachelor’s degree in business administration or a related field is preferred, along with 5+ years of experience in an administrative or executive assistant role, preferably in a tech or SaaS environment. Strong organizational, communication skills, and proficiency in Microsoft Office Suite are also required.

What benefits does the company offer?

The company offers competitive medical, dental, and vision coverage, company-paid pension and 401(k) match, vacation and sick leave, paid holidays, parental leave, mental health resources, caregiver services, pet insurance, and leadership and career development programs.

Is prior experience in a tech or SaaS environment mandatory?

While it is preferred, it is not explicitly mandatory. However, significant experience in an administrative or executive assistant role is necessary.

What is the salary range for this position?

The salary range for this position is between $74,000.00 and $111,000.00 USD annually, depending on individual skills, experience, and qualifications.

Will the Executive Assistant have opportunities to work on special projects?

Yes, the Executive Assistant will handle special projects and tasks as assigned by the executive leadership team to support various initiatives and goals.

How does the company support employee development?

The company provides leadership and career development programs to support employee growth and advancement.

What is the work schedule for this position?

The work schedule may involve hybrid arrangements, but the specific details will be provided during the interview process.

Is there a bonus or incentive program for this position?

Yes, this position may be eligible for a bonus or incentive program, and details will be discussed during the interview process.

How does the company promote diversity and inclusion?

The company strives to create a diverse, multi-generational workforce by welcoming individuals from all cultures and backgrounds, which is essential for delivering high-quality, trustworthy news and information.

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The Washington Post

Entertainment & Media
Industry
1001-5000
Employees
1877
Founded Year

Mission & Purpose

The Washington Post is an award-winning news leader whose mission is to connect, inform, and enlighten local, national and global readers with trustworthy reporting, in-depth analysis and engaging opinions. The Post is as much a tech company as it is a media company, combining world-class journalism with the latest technology and tools so readers can interact with The Post anytime, anywhere. Our approach is always the same– shape ideas, redefine speed, take ownership and lead. Every employee, every project, every day.