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Executive Assistant, Human Resources

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Council on Foreign Relations

Dec 6

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • New York

AI generated summary

  • You need 5+ years of relevant experience, strong communication skills, attention to detail, organizational abilities, and proficiency in Outlook/Microsoft Suite. Experience with ATS/CRM is a plus.
  • You will support the CHRO with scheduling, communications, meetings, project research, and serve as a key contact for HR-related queries while managing departmental priorities and relationships.

Requirements

  • 5+ years of relevant experience
  • Bachelor's degree preferred, but not required
  • Excellent verbal and written communication skills
  • Demonstrated attention to detail
  • Superb customer service skills across all levels of the organization and with external stakeholders
  • Excellent organization and multitasking skills, with demonstrated proactive ownership and accountability
  • Proven ability to work in a fast-paced environment, both independently and as part of a team
  • Able to make decisions and handle sensitive HR information using sound judgment and discretion, representing CHRO and team
  • Effective problem-solving capabilities; ability to anticipate patterns and links; looks beyond the immediate problem to the wider implications
  • Advanced knowledge of Outlook and Microsoft Suite
  • Experience with ATS or CRM systems are a plus
  • Qualified candidates will have related experience that required judgment, strong writing and editing ability, the ability to prioritize, and experience interacting with various stakeholders from staff to candidates to executive team members

Responsibilities

  • Act as first point of contact for Human Resources department and CHRO, acting as a resource for employees and helping them figure out who to contact about various issues/questions
  • Provide support to the CHRO in matters including calendar maintenance, expense reports, contract review, invoices, travel schedules, and document management
  • Attend meetings with CHRO, when appropriate, and take notes for follow-up and/or circulation
  • Manage action items for CHRO and assist with tracking priorities for HR department to ensure cohesion across sub-teams
  • Manage HR department calendar and team meetings; take minutes and circulate notes to team
  • Draft communications and/or other documents for CHRO such as status updates on projects or meeting minutes
  • Provide a bridge for smooth communication from/to the office of the CHRO with leaders and staff across the organization; build important internal and external relationships important to facilitate departmental success
  • Provide project support as requested, including researching vendors and making recommendations
  • Assist Talent Assistant with greeting candidates for interviews when they are unavailable
  • Support HR team with coverage for in-person events or other all-hands-on-deck situations
  • Perform any other duties or tasks as assigned or required

FAQs

What is the location for the Executive Assistant, Human Resources position?

The position requires working full-time onsite in CFR’s New York offices.

What are the key responsibilities of the Executive Assistant, Human Resources?

Responsibilities include acting as the first point of contact for the HR department, supporting the CHRO with calendar maintenance and expense reports, managing the HR department calendar, drafting communications, and providing project support, among others.

What is the required experience for this position?

Candidates should have 5+ years of relevant experience.

Is a bachelor's degree required for this position?

A bachelor's degree is preferred but not required.

What skills are necessary for the Executive Assistant, Human Resources role?

Necessary skills include excellent verbal and written communication, attention to detail, superb customer service, organization and multitasking abilities, and advanced knowledge of Outlook and Microsoft Suite. Experience with ATS or CRM systems is a plus.

What are the working hours for this position?

The Executive Assistant, Human Resources position is a full-time role, which typically means a standard workweek as per organizational policies.

What is the compensation range for this position?

The full-time annual compensation range for this position is $75,000 – $85,000 depending on experience.

What benefits does CFR offer in addition to the salary?

CFR offers a comprehensive benefits package that includes an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

How does CFR approach diversity, equity, and inclusion?

CFR is committed to advancing diversity, equity, and inclusion (DEI) by fostering a foreign policy community that is representative of American society and by building a more diverse membership and staff.

What application materials are required for this position?

Candidates must submit a résumé and a cover letter stating their interest in the position.

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Council on Foreign Relations

The Council on Foreign Relations is an independent, nonpartisan membership organization, think tank, and publisher.

Government
Industry
201-500
Employees
1921
Founded Year

Mission & Purpose

The Council on Foreign Relations (CFR) is an independent, nonpartisan membership organization, think tank, and publisher. CFR's think tank is composed of more than fifty full-time and adjunct fellows who cover the major regions and significant issues shaping today's international agenda. CFR's website, www.cfr.org, is a trusted, nonpartisan source of timely analysis and context on international events and trends. CFR publishes the bimonthly Foreign Affairs magazine, widely-considered to be the most influential magazine for the analysis and debate of foreign policy and economics.