Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant I

image

myGwork - LGBTQ+ Business Community

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto

AI generated summary

  • You need a high school diploma, 5+ years experience, strong MS Office skills, teamwork ability, travel coordination experience, excellent communication, and strong organizational and judgment skills.
  • You will manage calendars, coordinate travel, process expenses, arrange meetings and events, maintain confidentiality, support colleagues, and ensure quality service while contributing to a positive team environment.

Requirements

  • High school diploma with over 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
  • Ability to think strategically and multi-task while able to meet conflicting deadlines
  • Experience coordinating travel arrangements and comfortable managing frequent changes
  • Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
  • Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information

Responsibilities

  • Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
  • Process expenses for teams and ensure timely completion
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
  • Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders
  • Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
  • Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
  • Provide support while ensuring quality service and professionalism at every interaction
  • Participate fully as a member of the team and contribute to a positive work environment

FAQs

What is the work location for the Executive Assistant I position?

The work location is Toronto, Ontario, Canada.

What are the typical working hours for this role?

The typical working hours for this role are 37.5 hours per week.

What is the salary range for the Executive Assistant I position?

The salary range for this position is $54,000 - $80,000 CAD.

What qualifications are required for the Executive Assistant I role?

A high school diploma with over 5 years of relevant experience is required.

Are there opportunities for career growth within this position?

Yes, TD Bank offers growth opportunities and skill development as defining features of the colleague experience.

What are the key responsibilities of the Executive Assistant I?

Key responsibilities include calendar management, coordinating travel, processing expenses, organizing meetings and events, maintaining confidentiality, and providing training to new assistants.

Is experience with Microsoft Office Suite necessary for this role?

Yes, extensive knowledge of Microsoft Office Suite and internet applications is required.

What kinds of projects will the Executive Assistant I assist with?

The Executive Assistant I may assist with reports, invoices, event planning, and various ad-hoc administrative tasks.

What type of environment does TD Bank promote for its employees?

TD Bank promotes a culture of care and inclusivity, focusing on collaboration and support among colleagues.

How does TD Bank ensure the development of its employees?

TD Bank supports employee development through regular conversations, training programs, mentorships, and various career paths available within the organization.

What should applicants include in their application?

Applicants must include a cover letter (one letter-sized page) and a resume (two letter-sized pages).

Are accommodations available for the interview process?

Yes, TD Bank is committed to providing accommodations during the interview process to remove barriers for candidates.

image

myGwork - LGBTQ+ Business Community

The business community for LGBTQ+ professionals, graduates, inclusive employers and advocates for workplace equality.

Technology
Industry
11-50
Employees
2014
Founded Year

Mission & Purpose

myGwork is the largest global platform for the LGBTQ+ business community. Our mission is to make the workplace more inclusive for all by providing individual users and partner organizations access to a wide eco-system of services, including job opportunities, training, mentoring, employer branding, and free community events. Joining the platform is free for individual members, which supports myGwork’s goal of ensuring that the platform's benefits are as accessible and as far-reaching as possible. Corporate members get a tailored service, with carefully curated product packages to help them achieve all their DE&I goals. myGwork organizes two annual events, WorkFair – the largest virtual global career fair for the LGBTQ+ professionals, graduates and students, and WorkPride – a week-long global conference for the LGBTQ+ business community and allies during Pride Month. The company also recently launched the myGwork Academy, delivering practical and relevant LGBTQ+ training education to help create inclusive workplaces for all.