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Executive Assistant I - Supporting VPs of IDEA and Talent Acquisition

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lululemon

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Vancouver

AI generated summary

  • You need 3+ years in executive support, flexibility for multiple executives, in-office presence, strong judgment, confidentiality, fast-paced adaptability, advanced Microsoft skills, and Canadian work authorization.
  • You will manage calendars, coordinate travel, handle expenses, maintain confidentiality, liaise communications, prepare meeting notes, and support onboarding and special projects for Executives.

Requirements

  • 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
  • Flexibility and ability to support more than one Executive Portfolio at a time, dependent on business shifts and needs.
  • Ability to be in office more than 3 days a week dependent on business needs.
  • Excellent business acumen and ability to exercise sound judgment and prioritization.
  • Able to observe and maintain the utmost confidentiality.
  • Ability to work in a fast paced environment.
  • Experience working with a publicly traded company.
  • Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Authorization to work in Canada is required for this role.

Responsibilities

  • Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
  • Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
  • Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
  • Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
  • Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
  • Owns Executive’s expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
  • Acts as a communications liaison with Department as required.
  • Responds to inquiries or refers them to the appropriate partner.
  • Prepares briefing notes and minutes of meetings, as required.
  • Provides Executives with documentation needed for meetings and correspondence with the business.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Supports space planning needs for department growth.
  • Special Projects as assigned by Executive.
  • In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

FAQs

What is the primary role of the Executive Assistant I?

The primary role of the Executive Assistant I is to support VPs of IDEA and Talent Acquisition by coordinating calendars, managing communication, overseeing travel arrangements, and ensuring efficient departmental operations.

What are the key responsibilities of this position?

Key responsibilities include coordinating the Executive’s calendar, managing emails, scheduling meetings, handling confidential information, coordinating travel, submitting expense reports, and preparing meeting documentation.

Is this a fully remote position?

No, this role is classified as hybrid, meaning work is performed onsite at least 3 days per week, but may require more days in the office based on business needs.

Is prior experience required for this role?

Yes, 3+ years of experience or equivalent in an administrative or executive support capacity is preferred.

What skills are important for this position?

Important skills include excellent business acumen, discretion, adaptability, decision-making, strategic thinking, and proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Are there opportunities for career development?

Yes, lululemon offers extensive development course offerings, mentorship programs, and leadership series as part of their commitment to employee growth.

What type of benefits does lululemon offer?

Benefits include extended health and dental plans, paid time off, retirement savings plan matching, employee discounts, fitness and yoga classes, and parenthood top-up.

Is it necessary to relocate for this job?

Applicants must be located in or willing to relocate to the specified work location as the position requires in-office work.

How does lululemon promote inclusion and diversity in the workplace?

lululemon fosters an inclusive environment that values and celebrates differences by creating a growth-focused culture and supporting diverse perspectives.

What is the compensation range for this position?

The typical hiring range for this position is from $55,300 to $72,600 annually, based on market location and relevant experience.

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lululemon

Retail & Consumer Goods
Industry
10,001+
Employees

Mission & Purpose

lululemon athletica inc. (NASDAQ:LULU) is a healthy lifestyle inspired athletic apparel company for yoga, running, training, and most other sweaty pursuits, creating transformational products and experiences which enable people to live a life they love. Setting the bar in technical fabrics and functional designs, lululemon works with yogis and athletes in local communities for continuous research and product feedback. https://corporate.lululemon.com/careers