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Executive Assistant, Media (AJC)

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Cox Enterprises

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Atlanta

AI generated summary

  • You need 3+ years in executive support, proficiency in Microsoft Office, strong communication skills, attention to detail, and the ability to lift 50 lbs and perform repetitive tasks.
  • You will manage calendars, coordinate travel, organize meetings/events, handle correspondence, support executives with reports, and maintain office organization while ensuring confidentiality.

Requirements

  • Minimum Qualifications:
  • Associate or Bachelor's degree with 3+ years of experience in executive support or business service; May have 5+ years of experience with a High School diploma or have 7+ years of experience without any completed education
  • Must have a superb grasp of technology and superior skills using Microsoft Office products including Word, Excel, PowerPoint, Outlook, Teams and OneDrive
  • Must be dependable and be able to maintain the highest level of confidentiality
  • Must be detail oriented and have the ability to prioritize and multi-task
  • Excellent interpersonal skills and must be able to build relationships and communicate with all levels throughout the company; excellent verbal and written communication skills required
  • Physical Requirements:
  • Must be able to lift 50 pounds and push/pull carts containing newspapers, supplies, etc
  • Ability to sit or stand for prolonged periods of time
  • Ability to perform repetitive data entry tasks, manual dexterity

Responsibilities

  • Performs as Executive Assistant to AVPs
  • Maintain executive and director schedule/calendars
  • Works independently to support assigned senior leaders
  • Coordinate travel as requested for assigned executive and their teams
  • Organize and manage meetings and events including catering, scheduling and transportation
  • Handles highly sensitive information with utmost discretion
  • Provide executive level administrative support with a high degree of initiative, confidentiality, and professional demeanor
  • Prepare and track expense reports and reimbursements in a timely manner (incudes managing and collecting receipts/invoices)
  • Support executives with preparation of reports, articles, speeches/remarks, and presentations, including quarterly business review all-employee meetings
  • Responsible for general filing, logging and labeling documents and correspondence to assure access to information and to maintain order in the office
  • Maintain confidential department files and records using judgment and discretion
  • Handle internal & external correspondence and communications, phone calls, and creates reports and presentations using appropriate software
  • Perform other duties and projects as assigned by manager or executives
  • Provides high-level transactional support and procedural expertise across multiple teams
  • Ensures the prompt and efficient administration of all assigned duties
  • Order and maintain supplies for company/office
  • Organize and assist with new hire onboarding
  • Communicate with building management or with our corporate partners
  • Coordinate special events related to team building, retirements, or other celebrations
  • Provide general administrative support including mail, filing, copying, and record keeping
  • Administrator ticket related assets for external and internal clients
  • Ensures all material and documents are signed, approved, and distributed / submitted as required by standard operating procedure and protocol
  • May develop and/or maintain process / program organizational documentation
  • Assists with the development and dissemination of diverse internal and external communications
  • Assists with set up and execution of onsite and off-site department/company events

FAQs

What is the role of the Executive Assistant at AJC?

The Executive Assistant at AJC is responsible for organizing, managing, and supporting the daily operations of multiple executives and departments, including managing calendars, organizing meetings, booking travel, and providing administrative support.

What qualifications are required for this position?

Candidates should have an Associate or Bachelor's degree with 3+ years of experience in executive support or business service, or 5+ years of experience with a High School diploma, or 7+ years of experience without any completed education.

What skills are essential for this job?

Essential skills include superior proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams, OneDrive), excellent interpersonal and communication skills, and the ability to prioritize and multitask effectively.

Are there physical requirements for the position?

Yes, candidates must be able to lift 50 pounds, push/pull carts containing newspapers or supplies, and be able to sit or stand for prolonged periods of time.

What is the pay range for this role?

The hourly base pay rate for this position ranges from $25.58 to $38.37 per hour, depending on the candidate's knowledge, skills, and abilities.

What benefits does AJC offer to employees?

Employees are eligible for paid time off, holidays, health care insurance, retirement planning through a 401(k), and additional leave types including bereavement and parental leave.

Who does the Executive Assistant report to?

The Executive Assistant reports to the Business Manager and Senior Executive Assistant (Sr EA).

Does the job include handling confidential information?

Yes, handling highly sensitive information with discretion is an important part of the role.

What tools or software will I need to be proficient in?

Proficiency in Microsoft 365 products, including Word, Excel, PowerPoint, Outlook, Teams, and OneDrive, is required for this position.

Will I be involved in event planning?

Yes, the role includes organizing and managing meetings and events, including coordinating catering and transportation as needed.

Cox Enterprises

Telecommunications
Industry
10,001+
Employees
1898
Founded Year

Mission & Purpose

Cox Enterprises operates across diverse industries such as media, communications, automotive services, and clean energy. Their focus is on delivering valuable services and products while fostering innovation and sustainability. With a commitment to excellence and customer satisfaction, they strive to enrich communities, empower employees, and drive economic growth through their various ventures and initiatives.