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Executive Assistant - Princeton, NJ

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OneDigital

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Princeton
  • Quick Apply

AI generated summary

  • You should have 3+ years supporting executives, excellent communication skills, strong attention to detail, proficiency in Microsoft Office, and the ability to manage tasks independently and confidentially.
  • You will manage calendars, coordinate meetings, handle travel arrangements, interact with clients, oversee office operations, and assist with HR matters and other administrative tasks.

Requirements

  • Qualifications, Skills and Requirements:
  • Poised and confident individual with excellent communication skills.
  • Must be able to effectively prioritize multiple tasks, meet short deadlines and take direction well.
  • Must be able to coordinate multiple schedules and produce accurate work despite frequent interruptions.
  • Possess the ability to perform assigned duties with minimum supervision.
  • Have strong attention to detail and accuracy.
  • Must be able to adapt and function well in fast-paced environment.
  • Must be able to maintain confidentiality at all times and with unquestionable integrity.
  • Ability to build strong professional relationships with stakeholders, including staff and external partners.
  • Demonstrated proactive approaches to problem solving, with strong decision-making capability.
  • High emotional maturity.
  • Ability to perform well within a team as well as independently.
  • Advanced proficiency in Microsoft Office.
  • Education, Training and Experience:
  • 3+ years of experience supporting Executive and C-Suite professionals, required; 5+, preferred.
  • Bachelor’s Degree, preferred.
  • Experience handling sensitive and confidential matters.

Responsibilities

  • Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans.
  • Prioritizes and follows up on incoming issues and concerns addressed to the Regional Managing Principal, including those of a sensitive or confidential nature.
  • Works closely and effectively with the Regional Managing Principal to keep them well informed of upcoming commitments and responsibilities.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Assists in coordinating the agenda of senior management team meetings and off-sites.
  • Oversees all practical arrangements for executive meetings, (room arrangements, catering needs, etc.).
  • Manages the day-to-day operations of the office.
  • Receives and interacts with incoming visitors, clients and guests.
  • Interacts with internal staff at all levels.
  • Assists with various HR matters and other duties as assigned.

FAQs

What is the job title for this position?

The job title is Executive Assistant.

Where is the job located?

The job is located in Princeton, NJ.

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant supports the Regional Managing Principal by managing daily office operations, providing clerical and administrative support, managing an active calendar, coordinating travel plans, and overseeing office operations.

What qualifications are required for this position?

Candidates should have at least 3 years of experience supporting Executive and C-Suite professionals, strong communication skills, and advanced proficiency in Microsoft Office, among other qualifications.

Is a Bachelor's degree required for this role?

A Bachelor's degree is preferred for this role.

What type of work environment does OneDigital promote?

OneDigital promotes a people-first culture that values diversity and encourages employees to be their authentic selves while pursuing growth and making an impact.

Are there opportunities for career advancement at OneDigital?

Yes, OneDigital is committed to growth and offers a supportive environment where employees can advance their careers.

What kind of benefits does OneDigital offer?

OneDigital offers various benefits including health, wellbeing, retirement plans, paid time off, reimbursement of job-related expenses, and learning and development programs.

How does OneDigital handle confidential matters?

The Executive Assistant is expected to maintain confidentiality at all times and handle sensitive matters with unquestionable integrity.

What skills are essential for the Executive Assistant role?

Essential skills include strong attention to detail, the ability to prioritize multiple tasks, effective communication, problem-solving capabilities, and the ability to work well in a fast-paced environment.

OneDigital

Fierce Advocates of Health, Success and Financial Security

Consulting
Industry
1001-5000
Employees
2000
Founded Year

Mission & Purpose

OneDigital’s team of fierce advocates helps businesses and individuals achieve their aspirations of health, success and financial security. Our insurance, financial services and HR platform provides personalized, tech-enabled solutions for a contemporary work-life experience. Nationally recognized for our culture of caring, OneDigital’s teams enable employers and individuals to do their best work and live their best lives. More than 75,000 employers and millions of individuals rely on our teams for counsel and access to fully integrated worksite products and services and the retirement and wealth management advice provided through OneDigital Investment Advisors. Founded in 2000 and headquartered in Atlanta, OneDigital maintains offices in most major markets across the nation.