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Executive Assistant - Security - $30 - $35/hr

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Sunstates Security

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Frisco

AI generated summary

  • You need a high school diploma, experience as an Executive Assistant, MS Office proficiency, strong organizational skills, excellent communication, and discretion with sensitive information.
  • You will manage calendars, coordinate travel, track expenses, support meetings, organize documents, handle communications, assist with admin tasks, and maintain confidentiality in all interactions.

Requirements

  • High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
  • Proven experience as an Executive Assistant, preferably supporting a security or corporate team.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Familiarity with expense reporting systems and travel booking platforms (e.g., Concur, SAP, or similar).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Problem-solving skills and a proactive attitude in anticipating needs.

Responsibilities

  • Calendar Management: Maintain and coordinate the schedules of the Corporate Security team, including meetings, appointments, and events.
  • Travel Coordination: Arrange domestic and international travel for team members, including booking flights, hotels, and ground transportation, and preparing detailed itineraries.
  • Expense Reporting: Track and process expense reports, ensuring timely submission and adherence to company policies.
  • Meeting Support: Prepare agendas, take meeting minutes, and distribute follow-up materials as needed.
  • Document Management: Organize, maintain, and retrieve files and documents related to corporate security operations.
  • Communication: Act as a point of contact for internal and external stakeholders, handling correspondence and routing messages appropriately.
  • Administrative Support: Assist with general administrative tasks such as data entry, supply ordering, and office organization.
  • Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

FAQs

What is the pay range for the Executive Assistant position?

The pay range for the Executive Assistant position is $30.00 - $35.00 per hour, depending on experience.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include calendar management, travel coordination, expense reporting, meeting support, document management, communication with stakeholders, general administrative support, and handling sensitive information confidentially.

What qualifications are required for this position?

A high school diploma or equivalent is required, with an Associate’s or Bachelor’s degree preferred. Candidates should have proven experience as an Executive Assistant, proficiency in Microsoft Office Suite, and strong organizational and communication skills.

Is experience in the security industry necessary?

While experience supporting a security or corporate team is preferred, it is not strictly required.

What benefits are offered to employees in this position?

Employees are offered industry-leading benefits including weekly pay, a 401k savings plan with a company match, affordable medical, dental & vision benefits, employee referral bonuses, paid time off, premium holiday pay, and tuition reimbursement.

What is the work schedule for this role?

This position offers a standard work week schedule.

Where is the job located?

The Executive Assistant position is located in Frisco, TX.

What skills are essential for success in this position?

Essential skills include strong organizational abilities, time-management skills, excellent verbal and written communication, the ability to manage multiple tasks effectively, and problem-solving skills with a proactive attitude.

Can employees expect opportunities for career growth?

Yes, Sunstates Security offers career growth opportunities along with extensive internal training and employee incentive programs.

Are veterans encouraged to apply for the position?

Yes, Sunstates Security is proud to be an Equal Opportunity Employer and supports military veterans in the application process.

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Sunstates Security

Defence & Aerospace
Industry
5001-10,000
Employees
1998
Founded Year

Mission & Purpose

Sunstates Security, LLC is one of the industry's leading providers of contract security services. Sunstates is a nationally certified Women's Business Enterprise (WBE) and an industry leader with a differentiated approach to providing successful, cost-effective, quality contract security programs to Fortune 500 companies, municipalities and small business entities alike throughout the United States. Sunstates has millions of hours of contract security experience, and all the resources and strength you expect from the largest providers, but our organization is uniquely structured to ensure consistently superior, client-centric service at the local level. Because our service is highly personalized, we are careful to court the business of clients who embrace the same partnership ideals that we do. Our client support philosophy centers on availability and accountability. Our management team is constantly accessible to you and accountable for the level of service provided. We genuinely care about our clients. Our people know their roles on our team are critical, and they realize their contributions are recognized and rewarded. By offering every opportunity for personal fulfillment, professional growth and career advancement, we prove that we genuinely care about our people. The security industry is no exception to the general wisdom that “you get what you pay for.” We really understand our industry. We encourage you to visit our website www.SunstatesSecurity.com to learn more about our unique management structure and operating style. Sunstates Security has achieved double-digit growth in virtually every year of operation since our founding in 1998. Our client and employee retention rate is one of the highest in the industry. And we're widely regarded as the "up and coming"​ leader in security services