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Executive Assistant to Vice President - Personalization and Recommendation (all genders)

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Zalando

25d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin

AI generated summary

  • You need a Bachelor’s degree, extensive executive support experience, language skills in English and Chinese, adeptness in tech environments, and exceptional communication and organizational abilities.
  • You will manage the VP’s calendar, arrange complex travel, plan impactful events, and strengthen team connections to enhance effectiveness and align strategic objectives.

Requirements

  • Minimum Bachelor’s degree in Business Administration, Management, or related fields; Master’s degree preferred.
  • Extensive experience in executive support roles, particularly in supporting senior leadership in global, large-scale organizations.
  • Language proficiency in English and Chinese; additional languages are a huge plus.
  • Prior experience in a technological, innovative environment.
  • Proven capability to create efficiencies for senior leadership.
  • Demonstrated experience in a leadership role, with a deep understanding of corporate strategies, organizational structures, and innovative practices.
  • Proven track record in calendar management, complex travel coordination, and meticulous event planning and execution.
  • Exceptional communication abilities with expertise in building relationships across various organizational levels.
  • Experienced in managing operations across multiple continents with the flexibility to adapt to various cultural dynamics.
  • Quick learner with a proactive approach to identifying improvements and preparing for evolving business needs.
  • Well-versed in modern office and project management tools.
  • Thriving in ambiguity, navigating uncertainty with ease and bringing clarity to complex situations. Reliable and with attention to the details, possesses high degrees of integrity.

Responsibilities

  • Support to VP Enhance the VP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives.
  • Calendar Management and Daily Support Maintain an extensive and dynamic calendar, organize daily schedules, and provide comprehensive administrative support.
  • Travel Arrangement and Trip Planning Manage complex logistics for international travel, ensuring seamless arrangements from transportation and accommodations to detailed agendas.
  • Event Ideation, Planning, and Organization Develop and execute impactful events aligned with organizational goals, promoting team cohesion and stakeholder engagement.
  • Strengthen Leadership Team Connections Facilitate robust connections within the VP’s direct staff and ensure alignment with the broader team’s goals and initiatives.

FAQs

What is the primary responsibility of the Executive Assistant to the Vice President of Personalization and Recommendation?

The primary responsibility is to enhance the VP's effectiveness by managing high-impact priorities, maintaining stakeholder relationships, and focusing on strategic objectives.

What qualifications are required for this position?

A minimum Bachelor's degree in Business Administration, Management, or related fields is required, with a Master's degree preferred.

Is language proficiency a requirement for this role?

Yes, proficiency in English and Chinese is required; additional languages are a huge plus.

What type of experience is preferred for candidates applying for this position?

Extensive experience in executive support roles, particularly in supporting senior leadership in global, large-scale organizations, is preferred.

Are there opportunities for professional development within this role?

Yes, the role offers opportunities for growth by fostering connections within the leadership team and facilitating alignment with broader organizational goals.

Do we provide support for international travel arrangements?

Yes, managing complex logistics for international travel, including transportation, accommodations, and detailed agendas, is a key responsibility of the role.

What is the work culture like at Zalando?

Zalando promotes a dynamic work culture focused on innovation, collaboration, and inclusiveness, with frequent stakeholder engagements across various teams.

What benefits do employees at Zalando receive?

Employees can expect benefits such as an employee shares program, discounts on fashion and beauty products, hybrid working model flexibility, paid volunteering days, and health and wellbeing options.

Are there any accommodations available during the hiring process?

Yes, candidates are encouraged to inform the company of any accommodations they may need to support them throughout the hiring process.

How many vacation days do employees receive in this position?

Employees start with 27 days of vacation per year.

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Zalando

Europe’s leading online platform for fashion and lifestyle.

Retail & Consumer Goods
Industry
10,001+
Employees
2008
Founded Year

Mission & Purpose

Zalando is a leading European online platform for fashion and lifestyle, offering a wide range of clothing, footwear, accessories, and beauty products from various brands. Their ultimate mission is to provide customers with a seamless and inspiring shopping experience, blending fashion with technology to create innovative solutions. The purpose of Zalando is to revolutionise the fashion industry by offering a diverse and inclusive shopping environment where customers can discover and purchase the latest trends and styles conveniently online. They aim to empower people to express their individuality through fashion while fostering sustainability and ethical practices within the industry.