Executive Business Partner - People Department

Booking.com

3mo ago

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Amsterdam

AI generated summary

You need 5-8 years in business support, strong relationship skills, creativity, organization, attention to detail, and proficiency in G Suite, with a proactive, ethical, and adaptable approach.
You will manage calendars, facilitate meetings, oversee onboarding, coordinate travel, support hiring, enhance communication, and drive improvements with stakeholders.

Requirements

5-8 years relevant experience e.g. administration/ operational/ business support/executive assistant, preferably in large/multinational organization.
Creative and ‘out of the box’ thinking in order to proactively drive business.
People oriented; strong relationship and stakeholder management skills, and able to engage with people across all levels, and from diverse backgrounds.
You seek to understand before you act. You take the time to check both the what and why in ambiguous situations.
Commercially aware and results-driven with an independent and proactive attitude
Highly organised with excellent planning skills. You take ownership and proactively solve problems, often before it reaches your S(VP).
Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and focus on efficiency without sacrificing quality.
Excellent communication. Fluent in English, verbal and written (additional language(s) an advantage but not required).
Comfortable with ambiguity and able to prioritise and make decisions without having all the information
Strong ethics and can handle confidential matters with discretion. You cultivate and promote the Booking.com values and culture within the department
Be an active member of the Leadership Support community, both across departments and within your own department
Available to offer support outside of normal business hours, or travel, as required
Excellent with G suite, including Google Calendar, Google Sheets/Slides (or similar).
Support with other tasks as may be required.

Responsibilities

Executive partnering Be a trusted advisor on individual and team dynamics.
Partner directly with (S)VP and/or Sr Director to prioritise their activities based on the business priorities. Create, maintain & influence relationships with both internal and external stakeholders to support business activities. Full ownership of (S)VP's calendar.
Clear alignment on the business priorities, interdependencies and needs of (S)VP and the business.
In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, create the BU cadence, own the agenda and plan forecasts on behalf of (S)VP.
Partners with PMO/Strategy Delivery team to continuously improve design and governance of BU Leadership Team cadence.
Coordinate and actively facilitate BU LT Meetings, own actions taking and follow ups.
Partner with the Strategy Director of the BU to agree on approach for improvements for accountability, ownership, and general delivery/follow-up of the BU priorities.
Inbox management: organizing inbox, replying to emails, picking up tasks from their email. You speak the same language as (S)VP/Sr Director and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.
Manage, own & initiate the onboarding process on behalf of (S)VPs. Prepare all-onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.
Fully responsible for all tasks that are designed for delegation. (Workday, concur, Ivalua,etc..) as well as raising POs / adding vendors & follow up as and when needed. Be aware & adhere to budget policies.
Oversee the planning of business travel needs for (S)VP & teams (e.g. logistics and visas, including coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations.)
Support with the hiring process by conducting interviews for the craft Facilitate process for signatures for (S)VP.
Identify areas of improvements within the business and work with PMs to project manage the change.
Upon request of the (S)VP and/or Sr Director, review and advise on language, communication channel, and overall content of outgoing communications.
Assist in end to end planning of leadership meetings and events. This can include but is not limited to offsites, all-hands, Q&A's and working sessions. Partners with IC in planning, organising and executing communication initiatives.
Facilitates a strong connection between IC and the respective leader/department, allowing them to understand short-term and long-term opportunities for communications.
Acts as your leader's eyes and ears, identifying areas of concern or good opportunities to utilise internal comms.
Collaborate with the IC team in planning and execution of global initiatives. This can include but is not limited to scheduling, identifying/inviting attendees, logistical planning and support on the day.

FAQs

What is the primary role of the Executive Business Partner in the People Department?

The Executive Business Partner will work closely with the VP and/or Sr Director to manage business unit activities, provide high-level administrative support, and help facilitate short and long-term planning and execution.

What are the key responsibilities of this position?

Key responsibilities include executive partnering, project management, inbox management, managing travel logistics, and supporting hiring processes, among others.

How many years of experience are required for this position?

A minimum of 5-8 years of relevant experience in administration, operational support, business support, or as an executive assistant is required.

Is creativity valued in this role?

Yes, creative and 'out of the box' thinking is encouraged to proactively drive business improvements.

What types of skills are important for relationship management in this role?

Strong relationship and stakeholder management skills are critical, as well as the ability to engage effectively with people across all levels and diverse backgrounds.

Are additional languages an advantage for applicants?

Yes, being fluent in additional languages is an advantage but not a requirement.

Will the Executive Business Partner be required to handle confidential matters?

Yes, the role requires strong ethics and the ability to handle confidential matters with discretion.

Will there be expectations for availability beyond normal business hours?

Yes, the Executive Business Partner should be available for support outside of normal business hours and may need to travel as required.

What tools and technologies should the candidate be proficient in?

Proficiency with G Suite applications, including Google Calendar, Google Sheets, and Google Slides, is required.

Is there an emphasis on communication skills for this position?

Yes, excellent verbal and written communication skills in English are required, and strong communication is a significant aspect of the role.

Booking.com

Making It Easier for Everyone to Experience the World

Technology

Industry

10,001+

Employees

1996

Founded Year

Mission & Purpose

A career at Booking.com is all about the journey, helping you explore new challenges in a place where you can be your best self. With plenty of exciting twists, turns and opportunities along the way. We’ve always been pioneers, on a mission to shape the future of travel through cutting edge technology, to make it easier for everyone to enjoy amazing experiences wherever they go. Under a desert sky, or in the heart of a bustling city. Discovering the perfect hideaway, or the perfect paella. When you join us, you’ll be part of a community where taking a different path and trying something new is celebrated and supported. And where making a difference counts. We’re determined to make the world of travel more sustainable, more accessible, and more inclusive, to create a positive impact on a global scale. That’s why we’re always looking for people who search for better solutions, the ones eager to stray off the beaten path to find new ways of doing things. Because at Booking.com it’s more than a job, it’s a journey we’re on together.