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EXECUTIVE STAFF ASSISTANT

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State of Arizona

2mo ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • Tucson
    Remote

AI generated summary

  • You need supervisory experience, knowledge of public administration, legal office expertise, effective communication skills, proficiency in various computer programs, and a valid AZ Driver's License.
  • You will supervise legal support staff, manage hiring and training, oversee administrative functions, ensure AAGs and courts' needs are met, and handle legal processes and scheduling.

Requirements

  • Supervisory principles and practices.
  • Principles of public administration, organization and management; personnel, supervision, training, procedures and processes of state agency functions.
  • Organizational and functional structure of state agency; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
  • Practical application of computers and peripheral equipment; inventory control and space management.
  • Directing a comprehensive administrative services program for an organization; handling complex analytical and managerial work.
  • Effective leadership skills
  • Managing, coaching, planning and organizing work activities for subordinate staff.
  • Problem solving skills
  • Managing paralegal and legal secretary duties including but not limited to file preparation for various litigation functions.
  • Perform duties independently or under minimal supervision; research, analyze, and make recommendations on administrative management and procedural practices.
  • Establish and maintain effective and cooperative working relationships.
  • Identify and resolve issues.
  • Develop and train subordinate staff in following procedures and instructions for administrative activities.
  • Effectively communicate orally and in writing.
  • Proficiency in a variety of computer programs.
  • The ideal candidate will have leadership experience and at least five years of advancing employment in a legal office. A paralegal certification through an institutionally accredited program may substitute for two years of full-time employment in a legal office.
  • Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
  • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
  • If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
  • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

  • This position supervises the legal support staff and is responsible for the office administrator functions, staffing duties, and all other administrative needs of the unit. This position will have a close working relationship with the unit support staff and attorneys, as well as operating staff such as procurement, accounting, payroll, facilities, and information services. This position manages the hiring and training for the assigned unit and oversees the functions and duties of the support staff such that all needs of the AAGs and courts are met, and manages legal processes such as pleading work and calendar schedules. This position has a full understanding of the section operations and section reports.

FAQs

Do we support remote work?

Yes, this position may be eligible for remote work two days a week.

What is the salary range for this position?

The salary for this position ranges from $40,496 to $72,410.

What qualifications are preferred for this role?

The ideal candidate will have leadership experience and at least five years of advancing employment in a legal office. A paralegal certification through an institutionally accredited program may substitute for two years of full-time employment in a legal office.

Are there any travel requirements for this position?

Yes, travel may be required, and a valid Arizona Driver’s License is necessary.

What is the closing date for applications?

The position is open until filled, meaning applications will be accepted continuously until a suitable candidate is selected.

What benefits are offered to employees in this position?

Benefits include sick leave, paid parental leave, vacation, health and dental insurance, retirement plans, life insurance, long-term disability insurance, and optional employee benefits such as short-term disability insurance and deferred compensation plans.

Is there a background check required for applicants?

Yes, all applicants under serious consideration for hire are required to be fingerprinted and complete a criminal background check through State and Federal agencies.

What is the retirement plan associated with this position?

Positions in this classification participate in the Arizona State Retirement System (ASRS), with enrollment eligibility becoming effective after 27 weeks of employment.

How can I contact Human Resources for more information?

You can contact Human Resources at (602) 542-8056 or email at humanresources@azag.gov for any inquiries.

Will I have the opportunity to train and develop staff in this role?

Yes, this position includes the responsibility to develop and train subordinate staff in following procedures and instructions for administrative activities.

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State of Arizona

Government
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.