Logo of Huzzle

Facilities Assistant

image

CBRE

2mo ago

  • Job
    Full-time
    Mid Level
  • Facilities Management
  • Dublin

AI generated summary

  • You need a high school diploma or GED with 3-4 years of experience, advanced skills in Microsoft Office, math, and strong organizational and communication abilities.
  • You will manage communications, allocate work orders, review vendor submissions, identify repair needs, fix minor equipment issues, analyze data, and suggest process improvements.

Requirements

  • High School Diploma or GED with 3-4 years of job-related experience.
  • A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
  • Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
  • In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Organizational skills with an advanced inquisitive mindset.
  • Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

  • Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
  • Allocate work orders and schedule repairs from requests.
  • Review data from work order reports and create and present performance and progress status reports to management.
  • Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
  • Check rooms and furniture to identify needs for repairs or renovations.
  • Fix minor malfunctions in office equipment.
  • Research new services and appliances to facilitate operations.
  • Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
  • Impact own team and other teams whose work activities are closely related.
  • Suggest improvements to existing processes and solutions to improve the efficiency of the team.

FAQs

What is the job title for this position?

The job title is Facilities Assistant.

Where is the job located?

The job is located in Dublin, Ireland.

What are the primary responsibilities of a Facilities Assistant?

The primary responsibilities include overseeing team activities, coordinating with clients, vendors, and contractors, allocating work orders, reviewing data from work order reports, and suggesting improvements to existing processes.

What qualifications are required for this job?

A High School Diploma or GED with 3-4 years of job-related experience is required, along with a comprehensive understanding of relevant processes and systems, advanced math skills, and proficiency in Microsoft Office products.

What is the role type for this position?

The role type is full-time.

Is prior experience necessary for this role?

Yes, 3-4 years of job-related experience is necessary.

What areas of interest does this position cover?

This position covers Facilities Management.

What skills are important for a Facilities Assistant?

Important skills include organizational skills, advanced inquisitive mindset, ability to evaluate complex content, and in-depth knowledge of Microsoft Office.

Are there opportunities for suggesting improvements in this role?

Yes, the role includes recommending new techniques and improvements to existing processes to enhance team efficiency.

Who is the intended audience for the performance and progress status reports?

The intended audience for these reports is management.

Real Estate
Industry
10,001+
Employees

Mission & Purpose

Operating across every dimension of commercial real estate, CBRE sees more so you can do more.

Culture & Values

  • Respect

    We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.

  • Integrity

    No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.

  • Service

    We approach our clients’ challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities.

  • Excellence

    We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.