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Facilities HR/Payroll Coordinator (Hybrid) - Facilities Planning and Management

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Washington University in St Louis

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Accounting & Tax
  • St. Louis
  • Quick Apply

AI generated summary

  • You need a high school diploma or equivalent and 4 years of experience in payroll, accounting, or administrative support. A driver's license is not required.
  • You will process payroll, review timesheets, assist with hiring and onboarding, conduct interviews, track training needs, and suggest process improvements.

Requirements

  • High school diploma or equivalent high school certification or combination of education and/or experience.
  • Payroll, Accounting, Or Administrative Support (4 Years)
  • A driver's license is not required for this position.

Responsibilities

  • Processes bi-weekly and monthly payroll for union and non-union employees, ensuring accuracy and timeliness of time and labor reporting activities, and verifying compliance with the union contract on all payroll issues.
  • Reviews time sheets, wage computation, and other information to detect and reconcile payroll discrepancies between Maximo and Workday.
  • Assists hiring managers with writing and placing advertisements as requested.
  • Reviews, approves and posts new job requisitions submitted by department users in a timely manner.
  • Conducts phone screening, schedules interviews, and participates in and leads interviews.
  • Develops interview and phone screen questions.
  • Performs employment reference checks and verifies required license/certifications of applicants.
  • Tracks the onboarding and offboarding processes and ensures successful completion.
  • Supports manager in identifying and assessing training needs for the department.
  • Assists with the tracking of training.
  • Makes suggestions for improving processes and systems and implements as needed.
  • Performs other duties as assigned.

FAQs

What are the scheduled hours for the Facilities HR/Payroll Coordinator position?

The scheduled hours for this position are 37.5 hours per week.

What is the primary role of the Facilities HR/Payroll Coordinator?

The primary role is to oversee payroll for over 180 staff, including union members, while providing support for various HR activities within the Facilities Planning and Management department.

Is there an option for remote work?

Yes, there is an option to work a hybrid schedule of two days remote and three days onsite after the initial onboarding period.

What educational qualifications are required for this position?

A high school diploma or equivalent is required; a bachelor's degree in Human Resources is preferred.

How many years of work experience are required?

A minimum of 4 years of experience in payroll, accounting, or administrative support is required. Additionally, 3 years of experience in Human Resources is preferred.

Are there specific certifications required for this role?

No specific certifications are required for this position.

What key responsibilities does the Facilities HR/Payroll Coordinator have?

Key responsibilities include processing payroll, reviewing time sheets, assisting with hiring processes, conducting interviews, tracking onboarding and offboarding processes, and supporting training needs.

What skills are preferred for candidates applying for this position?

Preferred skills include analytical thinking, confidentiality, customer service, deadline management, detail-oriented practices, interpersonal communication, multitasking, and knowledge of union contracts.

What benefits does the position offer?

Benefits include up to 22 days of vacation, competitive health insurance, a 403(b) retirement savings plan, wellness programs, caregiver leave, and tuition assistance for employees and their dependents.

Will there be a background check required for this position?

Yes, all external candidates receiving a job offer will be required to submit to pre-employment screening, which includes a criminal background check and potentially other checks.

How does Washington University in St. Louis support diversity in hiring?

Washington University is committed to equal employment opportunity and encourages applications from underrepresented groups, promoting an inclusive environment that respects diverse backgrounds and perspectives.

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Washington University in St Louis

Where people matter and serious work is done.

Education
Industry
10,001+
Employees
1853
Founded Year

Mission & Purpose

Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The university has played an integral role in the history and continuing growth of St. Louis and benefits in turn from the wide array of social, cultural and recreational opportunities offered by the metropolitan area to its more than 2.8 million residents. The mission of Washington University in St. Louis is the promotion of learning — learning by students and by faculty. Teaching, the transmission of knowledge, is central to our mission, as is research, the creation of new knowledge.