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Facilities Monitoring and Compliance Officer

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Pennine Care NHS Foundation Trust

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Healthcare
    Facilities Management

AI generated summary

  • You must be enthusiastic, detail-oriented, with audit experience in cleanliness standards, strong communication skills, and the ability to manage action plans and reports effectively.
  • You will conduct cleanliness audits, report findings, liaise with staff to address issues, manage audit actions, submit monthly reports, plan audits, and maintain compliance posters.

Requirements

  • PREVIOUS UNSUCCESSFUL CANDIATES NEED NOT APPLY
  • An exciting opportunity has arisen within the Facilities team for a new part-time (30 hours) Monitoring Officer.
  • We are seeking to recruit an enthusiastic individual to work in a high performing team collating, monitoring, analysing and improving standards across Pennine Care NHS Foundation Trust (PCFT)’s sites.
  • This will involve carrying out audits and writing audit reports.
  • The majority of audits will relate to cleaning services, as per the standards in the National Standards of Healthcare Cleanliness (NSoHC), but the postholder may be required to support with other audits across the department.
  • To achieve this, the postholder will be required to attend each site as per the NSoHC frequencies to carry out the audits, which include in-patient wards, community clinics and offices across the trust footprint.
  • The postholder will ensure all aspects of the standards are kept up-to-date, such as updating the star ratings.
  • The postholder will also need to write a monthly assurance report for Trust senior management, as the Trust’s assurance towards NHS standards and requirements.
  • The postholder will be responsible for creating, distributing and managing action plans following each audit and reporting completion/assurance to the relevance governance meetings alongside any trends.
  • The postholder shall have good communication with site leads and domestic and estates teams to resolve any areas of concern or failure for rectification.
  • To carry out cleanliness audits across Trust sites as per the frequencies set out in the National Standards of Healthcare Cleanliness.
  • Sites will include in-patient wards and community sites to audit a range of different elements as set in the standards.
  • To complete a report following each audit.
  • To ensure all areas for monitoring are carried out within the timescale required.
  • To liaise with Site Leads, clinical leads and estates and facilities colleagues to ensure that all failures are rectified.
  • To manage all actions following the audits by creating, distributing and managing all outstanding, and escalating any issues through the correct escalation process.
  • To submit a monthly assurance report for inclusion and discussion at the IPC Committee.
  • To manage and plan diary to audit all sites alongside site and estates representatives within deadlines.
  • To keep the star rating posters etc. up-to-date at each site/ward.
  • To ensure any changes are updated on the auditing tools.
  • The postholder will be joining the facilities team which sits in the Capital Investment and Estates Services department at Pennine Care NHS Foundation Trust, delivering all soft FM services across the Trust.
  • The team are passionate about ensuring we provide high-quality and effective facilities services to our staff and service users.
  • The team demonstrate and live by the Trust values and behaviours each day, and we work together as one team.
  • The job description and person specification of this role have been attached to the advert.
  • Should further information be required ahead of an interview, please use the contact information included.

Responsibilities

  • To carry out cleanliness audits across Trust sites as per the frequencies set out in the National Standards of Healthcare Cleanliness. Sites will include in-patient wards and community sites to audit a range of different elements as set in the standards.
  • To complete a report following each audit.
  • To ensure all areas for monitoring are carried out within the timescale required.
  • To liaise with Site Leads, clinical leads and estates and facilities colleagues to ensure that all failures are rectified.
  • To manage all actions following the audits by creating, distributing and managing all outstanding, and escalating any issues through the correct escalation process.
  • To submit a monthly assurance report for inclusion and discussion at the IPC Committee.
  • To manage and plan diary to audit all sites alongside site and estates representatives within deadlines.
  • To keep the star rating posters etc. up-to-date at each site/ward.
  • To ensure any changes are updated on the auditing tools.

FAQs

What is the work schedule for the Facilities Monitoring and Compliance Officer position?

The position is part-time, requiring 30 hours of work per week.

What are the primary responsibilities of the Facilities Monitoring and Compliance Officer?

The primary responsibilities include carrying out cleanliness audits, writing audit reports, managing action plans, and submitting monthly assurance reports to senior management.

What types of audits will the postholder be conducting?

The postholder will primarily conduct cleanliness audits related to cleaning services according to the National Standards of Healthcare Cleanliness, as well as other audits within the department as needed.

Will the successful candidate need to attend multiple sites?

Yes, the successful candidate will need to attend various sites including in-patient wards, community clinics, and offices across the Trust footprint as per the audit frequencies set by the National Standards.

Is experience in facilities management required for this position?

While specific experience in facilities management is not explicitly stated, familiarity with cleanliness standards and audit processes in a healthcare setting would be beneficial.

How often will the postholder need to submit reports?

The postholder will be responsible for submitting a monthly assurance report for inclusion and discussion at the IPC Committee.

What qualifications or skills are desirable for this role?

The ideal candidate should possess strong communication skills for liaising with site leads and facilities teams, good organizational skills for managing audits and reports, and an understanding of healthcare cleanliness standards.

Can previous unsuccessful candidates apply for this position?

No, the job listing specifies that previous unsuccessful candidates need not apply.

Who will the postholder report to regarding audit completion and trends?

The postholder will report completion and assurance of audit actions to relevant governance meetings alongside trends identified during audits.

What team will the postholder be joining?

The postholder will be joining the facilities team within the Capital Investment and Estates Services department at Pennine Care NHS Foundation Trust.

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Pennine Care NHS Foundation Trust

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Science & Healthcare
Industry
1001-5000
Employees
2002
Founded Year

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We are the NHS and we need you There is a huge range of different roles available, and you could do anything from working on the maternity wards or supporting those with mental illness to becoming a chef or engineer – we can help you find the one that’s right for you. This is an exciting opportunity for you to join one of the best health services in the world. As part of our team, you’re guaranteed hands-on, world-class training and plenty of opportunities to thrive and progress through your career. And that’s not all. When you join us, you’re practically guaranteed a job for life. With so much room for growth and ongoing training, it’s a job like no other. There’s never been a better time to join us so apply today.