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Finance Officer

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Oxfam

1mo ago

  • Job
    Full-time
    Mid Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Manila

AI generated summary

  • You need a relevant degree, 3+ years in financial management, strong accounting skills, teamwork, flexibility, mentoring experience, and a commitment to diversity and Oxfam’s values.
  • You will manage project finances, encode transactions, track budgets, prepare reports, ensure compliance, mentor partners, and uphold internal controls and Oxfam's values on gender justice.

Requirements

  • Relevant graduate degree in accountancy or finance
  • A minimum of 3 years’ experience in financial management to an organization, preferable if worked with an INGO/NGO or development organization
  • Proven knowledge and demonstrable experience of working with computerized accounting packages and spreadsheets.
  • Team player with strong coordination skills
  • High level of initiative and able to work independently
  • Good communication and interpersonal skills. Ability to work and communicate effectively with partners/project participants to ensure compliance with Oxfam and donor policies and procedures
  • Responsible, flexible and adaptable. Ability to adapt to a fast-changing environment and numerous, at times competing work demands.
  • Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
  • Experience in providing mentoring and hand-holding support to local partners, NGOs and CSOs.
  • Willingness and availability to travel to project areas and local partner offices.
  • Preferable: If the candidate has worked with EU, GAC, DFAT-funded project and has a good understanding of their financial reporting requirements
  • Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Responsibilities

  • Responsible for the overall financial management of assigned projects, including grants to partners and partners’ reporting requirements.
  • Encode financial transactions (payments, receipts, cash, cheques, floats, etc.) and perform accompanying functions relative to the systems management.
  • Encode financial transactions such as partners’ monthly expenditure, grants and perform accompanying functions relative to the project financial management.
  • Prepare and maintain monthly expenditures and grants tracking sheet, perform analysis of budget vs variance and update the overall project budget.
  • Ensure the quality and integrity of balance sheet accounts and transactions posted in the system. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
  • Ensure the quality and integrity of expenditure and grant accounts posted in the system including use of budget codes. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
  • Prepare budgets and financial reports in coordination with relevant program/project colleagues to be sent to Strategic Finance Manager.
  • Assist in tracking and updating partners' budgets and expenditures, reviewing and checking their finance reports, ensuring financial compliance.
  • Maintain applicable Oxfam Finance System function and contract management (i.e. reviewing budget forecast against actual, uploading partner’s financial report).
  • Track and update projects and partners' budgets and expenditures, review and check their finance reports, ensuring financial compliance vis-à-vis donor requirements.
  • Follow through and implement agreed action plans on (a) significant/extraordinary movements in asset and liability accounts, (b) adjusting or correcting journal entries, (c) internal and external audit actions, and (d) similar items of that nature.
  • Provide financial accompaniment and mentoring support to partners and follow-through and implement agreed actions plans and recommend actions and provide support that will strengthen partner’s financial management capacity and compliance.
  • Support the Strategic Finance Manager in performing financial activities in line with Oxfam’s policies and procedures and legal and statutory requirements in the Philippines.
  • Ensure appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines.
  • Ensure the practice of good internal controls.
  • Ensure financial compliance with Oxfam and donor requirements, policies and procedures.
  • Assist in verifying grant by reviewing partners’ claims, ascertaining eligibility of expenditures, verifying completeness and correctness of documentation and accuracy of computation.
  • Ensure alignment of partners’ grant releases, disbursements and financial report submission with the approved Project Partner Agreement and other relevant contractual document.
  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights.
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
  • Contribute positively to other cross-functional teams as appointed.
  • Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
  • Actively participates and support the implementation and tracking of the Gender Justice Portfolio workplan and ToC relative to the Care Connect Project.

FAQs

What qualifications are required for the Finance Officer position?

A relevant graduate degree in accountancy or finance is required, along with a minimum of 3 years’ experience in financial management, preferably with an INGO/NGO or development organization.

What specific experience is necessary for this role?

The ideal candidate should have proven knowledge and demonstrable experience with computerized accounting packages and spreadsheets, as well as experience in providing mentoring support to local partners, NGOs, and CSOs.

What are the key responsibilities of the Finance Officer?

The key responsibilities include overall financial management of assigned projects, managing financial transactions, preparing budgets and financial reports, ensuring compliance with donor and Oxfam policies, and providing financial capacity building support to partners.

Will the Finance Officer be required to travel?

Yes, the candidate must be willing and available to travel to project areas and local partner offices as needed.

Is there a preference for candidates with experience in specific donor requirements?

Yes, it is preferable if the candidate has worked with EU, GAC, and DFAT-funded projects and possesses a good understanding of their financial reporting requirements.

How does Oxfam Pilipinas prioritize gender justice in this role?

Oxfam strives to apply a feminist lens to all analyses and actions, promoting gender justice at the core of its operations and expects the Finance Officer to support the implementation and tracking of the Gender Justice Portfolio workplan.

What is the duration of the contract for this position?

The contract length is for a fixed term of one year.

What organizational values does Oxfam uphold?

Oxfam values equality, empowerment, solidarity, inclusiveness, accountability, and courage, and expects its staff to commit to these values in their work.

What kind of support will the Finance Officer provide to partners?

The Finance Officer will provide financial accompaniment and mentoring support to partners, helping to strengthen their financial management capacity and ensure compliance with donor requirements.

What commitment does Oxfam have regarding safeguarding?

Oxfam is committed to preventing unwanted behavior at work, including sexual harassment and financial misconduct, and expects all staff and volunteers to adhere to their code of conduct.

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Oxfam

A global movement of people who won't live with poverty.

Non-profit
Industry
5001-10,000
Employees
1942
Founded Year

Mission & Purpose

Oxfam is an organisation committed to combatting global poverty and injustice by providing humanitarian aid, advocating for equitable policies, and fostering sustainable development. Their overarching goal is to create a world where every individual can live with dignity, free from poverty and social inequality. Oxfam's fundamental purpose lies in championing fairness and empowering communities to overcome challenges such as poverty, inequality, and access to basic necessities, working towards a more just and equitable global society.

Culture & Values

  • Equality

    We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

  • Empowerment

    We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

  • Solidarity

    We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

  • Inclusiveness

    We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

  • Accountability

    We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.

  • Courage

    We speak truth to power and act with conviction on the justice of our causes.