Full Time Business Coordinator

The Salvation Army

15d ago

Job
Full-time
Junior Level
People, HR & Administration
Accounting & Tax
Kitchener
7d left

AI generated summary

You must have a 2-year community college diploma in finance or business, 2 years' admin experience, valid Ontario "G" license, strong communication skills, and be willing to obtain certifications.
You will handle financial reporting, budgeting, volunteer coordination, HR admin, building maintenance, and health & safety compliance, while providing general administrative support.

Requirements

Completed two (2) years of Community College, i.e., graduate of a post-secondary program in finance or business administration.
A Current CPR/First Aid Certification would be an asset or willingness to obtain.
Non-Violent Crisis Intervention Certification would be an asset or willingness to obtain.
Minimum of two (2) years of prior related experience, including administration, general accounting experience, and using of office equipment/tools
Experience in Information Technology and non-profit, fund and branch accounting would be a definite asset.
Valid Ontario Class “G” Driver’s License, provide an original copy of current driver’s abstract for review and verification that it satisfactory to The Salvation Army, in its sole discretion, is required.
Alternative combinations of education and experience may be considered.
Maintain information in confidence as required.
Participate as an active and responsible team member.
Represent the organization in a professional and engaging manner.
Treat the property of The Salvation Army with due care and caution.
Self-motivated and disciplined.
Competency in making and implementing effective decisions.
Strong interpersonal skills, integrity, and adaptability.
Strong oral and written communication skills
Demonstrated ability to build positive, productive, and supportive relationships with the community, volunteers, and staff.
Proficient computer skills in using all aspects of Microsoft Office.
Attentive listening skills for the purpose of supervision, coaching, and conflict resolution.
Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Responsibilities

Liaise with Corps Officers and designated personnel to work on any routine business activities, financial enquiries, both internal and external to the Ministry Unit.
Monitor adherence to all relevant Salvation Army Operating Policies; advise the Corps Officer of deviations and chronic problems.
Generate and distribute various financial reports including monthly financial statements for the Corps Officers.
Review and analyze financial statements ensuring that the operation remains within budgetary criteria.
Assist with annual budget preparations.
Complete donor receipts for income tax purposes, sending out acknowledgement letters for invoices.
Assist and prepare requisitions for Divisional Headquarters (DHQ) approvals’, ensuring all information is attached as necessary.
May provide administrative support for the Family Care Centre seasonal programs (e.g., Christmas Kettles, Hampers, Summer Camp Programs)
Process expense refunds and Corporate VISA expenses through TEM for Corps Officers; process Element/PHH expenses for all vehicles; process accounts payables/receivables through Agresso, generate all necessary reports (e.g., monthly financial reports and General Ledger.)
Enter Time & Attendance for Corps, and Family Care Centre
Verify all new hires or employee changes are approved.
Create and maintain all employee files according to The Salvation Army (TSA) Standards, ensuring they are stored in a protected, locked environment.
Secure and maintain all confidential employee documentation.
Communicate with Divisional Human Relations regarding any issues with payroll.
Responsible for preparing and posting the monthly staff work schedule, this is subject to supervisor's approval.
Submit RRSP and Group Benefit documentation to THQ as required for processing.
Help prepare and post all ministry unit job openings.
Maintain all volunteer files and ensure completed documentation is accurate
Develop strategies and recommendations for volunteer development.
Match volunteer skills with work activity and prepare task lists for volunteer guidance.
Coordinate maintenance of ministry unit vehicles (regular service and upkeep).
Distribution, recording and monitoring of all keys held by staff and volunteers.
Point of contact for building maintenance issues.
Inform Corps Officers of any building deficiencies and/or repair needs.
Seek approval for maintenance repairs/concerns.
Schedule and oversee monthly/annual contractual visits.
In consultation with Corps Officers and management team, assist with oversight of ground maintenance (snow clearing, gardening, lawn care).
Replenish petty cash once the voucher amounts and tally are confirmed; complete periodic reconciliation of petty cash along with other related accounting duties Maintain an accurate, ongoing record of all donations; complete donor receipts for income tax purposes and send acknowledgement letters.
Perform bank deposits and filing of bank records as needed.
Process Moneris transactions.
Send deposit reports to RAC if requested.
Process accounts payable; review Agresso for bills to be processed for submission.
Process accounts receivable, i.e., billing, quarterly reports.
Oversee and maintain Kitchener Community Church and Family Care Centre websites and social media presence.
Assist with preparation of promotional materials including presentations, brochures, and flyers.
Ensure appropriate copyright licensing has been obtained and is current, when applicable.
Complete program and administrative statistical data recording and reporting monthly into Salvation Army Management Information System (SAMIS)
Responsible for maintaining all health and safety related documentation (i.e., fire drill reports, house security checks etc.)
Provide administrative support to WSIB claims and other health and safety matters as required within applicable departments, including completion of forms.
Participate in health and safety related accident and injury investigations as required.
Represent management on the joint occupational health and safety committee.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedure.
Perform other related duties as required which may include general administrative support, such as
Mail Sorting and distribution
Drafting Correspondence.
Ordering and maintaining office supplies.
Schedule appointments, meetings, preparing and distributing agendas and meeting minutes.

FAQs

What are the primary responsibilities of the Business Coordinator?

The primary responsibilities include financial administration, payroll and human resources, building and maintenance coordination, invoicing and receivables management, information technology oversight, health and safety documentation, and general administrative support.

What qualifications are required for this position?

Candidates should have completed two years of Community College, preferably in finance or business administration. CPR/First Aid Certification and Non-Violent Crisis Intervention Certification are assets.

Is prior experience necessary for this role?

Yes, a minimum of two years of related experience in administration and general accounting is required.

What skills are essential for a Business Coordinator?

Essential skills include strong verbal and written communication, proficiency in Microsoft Office, strong interpersonal abilities, self-motivation, attention to detail, and the ability to maintain confidentiality.

What is the salary range for this position?

The salary range is between $23.00 and $25.00 per hour, depending on experience.

Where is the job located?

The position is located at Kitchener Community Church, 75 Tillsley Dr, Kitchener, ON.

What are the working conditions for the Business Coordinator?

This is a full-time position with flexibility required for some weekend and evening work, especially during seasonal and special events. The job primarily involves office work in comfortable conditions, but may require some physical activity.

How should applicants submit their applications?

Applications should be sent to the Hiring Manager at kitchenercc.admin@salvationarmy.ca.

What is the deadline for submitting applications?

The posting for this position expires on November 1, 2024.

Will the Salvation Army accommodate applicants with disabilities?

Yes, The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.

The Salvation Army

Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.

Non-profit

Industry

10,001+

Employees

1865

Founded Year

Mission & Purpose

The Salvation Army is the nation's largest direct provider of social services. Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code. By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country. The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.