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Grants and Contracts Administrator Associate

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Advocate Aurora Health

2mo ago

  • Job
    Full-time
    Junior Level
  • Research & Development
    Healthcare
  • Milwaukee

AI generated summary

  • You need an Associate's Degree, 1 year of research experience, strong communication skills, knowledge of grant guidelines, and proficiency in office software. Travel may be required.
  • You will coordinate communication between researchers and administration, assist with grant applications and budgeting, support account owners, seek funding, and help develop reports on AARI activities.

Requirements

  • License/Registration/Certification Required: None Required.
  • Education Required: Associate's Degree in Business, Accounting, Finance, Public Administration or related field.
  • Experience Required: Requires 1 year of experience within research-intensive environments and supporting highly productive and motivated research faculty and staff, in an academic medical center, university or not-for-profit corporation in the healthcare sector. Advanced knowledge of office software including word processing, database, and internet applications.
  • Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
  • Strong written and verbal communication skills.
  • Knowledge of and ability to interpret institutional, federal, and non-federal grants and contract guidelines, policies, and procedures.
  • Working knowledge of Workday, PeopleSoft, and/or Lawson Grants Management.
  • Advanced knowledge of office software including word processing database, and applications.
  • Knowledge of medical terminology.
  • This position requires travel throughout the city and state and may therefore result in exposure to weather and road conditions. Exposed to normal office environment. Operates all equipment necessary to perform the job.

Responsibilities

  • Serves as AARI liaison between Clinician researchers, independent scientists, support staff and collaborators and AARI central administration offices (SPA, SPS, RBS, etc.). Key coordination activities include facilitating communication between investigators, sponsored programs and research business services, and other collaborating departments, as appropriate. Communicates and collaborates with stakeholders to facilitate smooth transition between phases throughout the full project life cycle.
  • Pre-award activities include providing guidance and support to researchers with applications by drafting and editing documents such as Letters of Intent; reviewing Requests for Applications and providing researcher with checklist of necessary action items for application package, reviewing, and editing proposals for adherence to sponsor guidelines with regards to administrative requirements.
  • Advises, plans, and carries out financial aspects of proposal preparation including budgeting with serving as liaison between PI and OSR.
  • Provides professional support for account owners, primarily independent researchers, in an intensive customer service environment.
  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and Research Business Services, and responds to their questions.
  • Carries out transactions on gift and endowment accounts, departmental operating accounts, industry-supported projects, and unrestricted research accounts as assigned.
  • Works closely with the Research Liaison in development, coordination, and implementation of studies that promote and enhance research collaboration with individuals/groups internal and external to the organization.
  • Seeks funding opportunities for independent researchers.
  • Helps support developing reports and metrics on AARI activities, as needed.

FAQs

What are the primary responsibilities of the Grants and Contracts Administrator Associate?

The primary responsibilities include serving as a liaison among researchers, support staff, and central administration offices, facilitating communication, providing guidance on pre-award activities, advising on financial aspects of proposals, and seeking funding opportunities for independent researchers.

What educational qualifications are required for this position?

An Associate's Degree in Business, Accounting, Finance, Public Administration, or a related field is required.

How much experience is required for this role?

A minimum of 1 year of experience in research-intensive environments, particularly in supporting research faculty and staff in an academic medical center, university, or not-for-profit corporation in the healthcare sector, is required.

Are there any specific knowledge requirements for this position?

Yes, candidates should have knowledge of Federal Circulars applicable to universities, strong written and verbal communication skills, and the ability to interpret grant and contract guidelines and policies.

What software knowledge is necessary for the role?

Candidates should have advanced knowledge of office software, including word processing, databases, and internet applications, as well as working knowledge of Workday, PeopleSoft, and/or Lawson Grants Management.

What is the physical work environment like for this position?

The position requires travel throughout the city and state, operates in a normal office environment, and involves exposure to weather and road conditions.

Is there any specific certification required for this role?

No specific license, registration, or certification is required for this position.

How does this position support independent researchers?

The Grants and Contracts Administrator Associate provides professional support for account owners, helps seek funding opportunities, and prepares summaries of grants and effort allocations for Principal Investigators.

What types of accounts will the incumbent handle?

The incumbent will carry out transactions on gift and endowment accounts, departmental operating accounts, industry-supported projects, and unrestricted research accounts as assigned.

Is there a need for knowledge of medical terminology?

Yes, knowledge of medical terminology is required for this position.

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Advocate Aurora Health

Science & Healthcare
Industry
1001-5000
Employees
2018
Founded Year

Mission & Purpose

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S. Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.