Large

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S.

Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.

Science & Healthcare

Advocate Aurora Health

You should be a high school graduate with 1 year of clerical experience, strong communication skills, intermediate Microsoft Office knowledge, and the ability to work under pressure.

You will coordinate staffing, maintain records, process payroll data, manage schedules, handle reception duties, update files, compile reports, and troubleshoot office equipment.

People, HR & Administration

Healthcare

Green Bay

<div>Major Responsibilities:<ul><li>
Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.</li><li>
Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.</li><li>
Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.</li><li>
Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.</li><li>
Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.</li><li>
Maintains and updates department files, binders, logs, etc.</li><li>
Gathers, compiles, analyzes and summarizes department data for various reports and meetings.</li><li>
Monitors department office equipment and troubleshoots minor problems.</li></ul> 

Licensure, Registration, and/or Certification Required:<ul><li>
None Required.</li></ul> 

Education Required:<ul><li>
High School Graduate.</li></ul> 

Experience Required:<ul><li>
Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
</li></ul> 
Knowledge, Skills &amp; Abilities Required:<ul><li>
Good interpersonal and communication (oral and written) skills. Ability to work well within a team.</li><li>
Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.</li><li>
Ability to exercise independent judgment and demonstrate excellent problem-solving skills.</li><li>
Demonstrated accurate data entry skills.</li><li>
Ability to work under pressure in a fast paced environment.</li></ul> 

Physical Requirements and Working Conditions:<ul><li>
Generally exposed to a normal office environment.</li><li>
Operates all equipment necessary to perform the job.</li></ul> 

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</div>

Major Responsibilities:
Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
Maintains and updates department files, binders, logs, etc.
Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
Monitors department office equipment and troubleshoots minor problems.

Licensure, Registration, and/or Certification Required:
None Required.

Education Required:
High School Graduate.

Experience Required:
Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.

Knowledge, Skills & Abilities Required:
Good interpersonal and communication (oral and written) skills. Ability to work well within a team.
Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
Demonstrated accurate data entry skills.
Ability to work under pressure in a fast paced environment.

Physical Requirements and Working Conditions:
Generally exposed to a normal office environment.
Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Staffing Assistant - Advocate Aurora Health

Staffing Assistant

You should be a high school graduate with 1 year in clerical work, strong communication skills, intermediate MS Office proficiency, good problem-solving abilities, and accurate data entry skills.

You will coordinate staffing needs, maintain accurate records, process scheduling data, handle reception duties, compile reports, and monitor office equipment.

Milwaukee

<div>Major Responsibilities:<ul><li>
Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.</li><li>
Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.</li><li>
Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.</li><li>
Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.</li><li>
Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.</li><li>
Maintains and updates department files, binders, logs, etc.</li><li>
Gathers, compiles, analyzes and summarizes department data for various reports and meetings.</li><li>
Monitors department office equipment and troubleshoots minor problems.</li></ul> 
Licensure, Registration, and/or Certification Required:<ul><li>
None Required.</li></ul> 
Education Required:<ul><li>
High School Graduate.</li></ul> 
Experience Required:<ul><li>
Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.</li></ul> 
Knowledge, Skills &amp; Abilities Required:<ul><li>
Good interpersonal and communication (oral and written) skills. Ability to work well within a team.</li><li>
Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.</li><li>
Ability to exercise independent judgment and demonstrate excellent problem-solving skills.</li><li>
Demonstrated accurate data entry skills.</li><li>
Ability to work under pressure in a fast paced environment.</li></ul> 
Physical Requirements and Working Conditions:<ul><li>
Generally exposed to a normal office environment.</li><li>
Operates all equipment necessary to perform the job.</li></ul> 
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</div>

Major Responsibilities:
Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
Maintains and updates department files, binders, logs, etc.
Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
Monitors department office equipment and troubleshoots minor problems.
Licensure, Registration, and/or Certification Required:
None Required.
Education Required:
High School Graduate.
Experience Required:
Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
Knowledge, Skills & Abilities Required:
Good interpersonal and communication (oral and written) skills. Ability to work well within a team.
Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
Demonstrated accurate data entry skills.
Ability to work under pressure in a fast paced environment.
Physical Requirements and Working Conditions:
Generally exposed to a normal office environment.
Operates all equipment necessary to perform the job.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

You need a high school diploma, 1 year in nursing staffing, strong organizational and communication skills, computer proficiency, and flexibility for various shifts and weekend work.

You will coordinate staffing needs, manage schedules, maintain documentation, support payroll, handle communications, and assist with various duties to ensure efficient staffing operations.

Oak Lawn

Major Responsibilities: Coordinates staffing needs under the direction of the Mgr Central Staffing Office 1)Coordinates allocation of staffing to meet the hospital’s staffing needs under the direction of the Mgr Central Staffing Office and in collaboration with Administrative Supervisors. 2)Maintains all aspects of Clinical Resource Unit (“CRU”) nurse, PCIA, Care Companion and Agency nurse scheduling, assignment, including securing shift availability to meet the needs of the units. 3)Works directly with the CRU Associate to obtain shift availability for future shifts and unanticipated last minute shift coverage. Works to recruit CRU staffing to cover absences due to FMLA, vacancy, termination.
 
4)Assures that all CRU available shifts as well as unit based personnel offering extra shifts outside their home unit are promptly input into AdvocateWorks accurately. 5)Promptly receives and follows through on staffing requests and notifications received in person, by phone or those sent electronically to the Nursing Resource Office (NRO) through the generic NRO email address. The information received is thoroughly documented and accurately processed. Maintains accurate, timely documentation of staffing assignments, changes, call-ins, and other duties as assigned.
 
Responds promptly to the requests to fill. Assigns the available staff to meet the unit needs. 6)Promptly receives and records all call-ins into AdvocateWorks and immediately works to provide staffing coverage from the CRU under the direction of the Mgr Central Staffing Office or the Administrative Supervisor on the off-shifts and weekend shifts. The Staffing Assistant assures that the Associate’s home unit has been notified.
 
7)Assists with the maintenance of payroll records for the NRO office, develops and distributes time reports to Managers from AdvocateWorks documenting tardies, call offs, overtime and assignment of their unit personnel. 9)Responsible for all aspects of outside Agency nurse scheduling/staffing/sign-in/ credential verification/evaluation per IDPH, CMS and DNV standards. Orientation and documentation of new Agency personnel. 10)Provides staffing data as requested by Nurse Managers.
 
Partners with the Emergency Department and Unit Managers to provide Care Companions for appropriate patients. 8)Maintains current credential files for all CRU personnel and outside agency nurses, including but not limited to (as appropriate) up to date Illinois Nursing practice license, CPR, orientation checklists, skills checklists, and evaluation forms. Record daily Agency nurse evaluations. Refers issues related to policy and standards to the Mgr Central Staffing Office and clinical or safety issues are referred to the Director or designee.
 
Coordinates Care Companion/Staffing Office schedules. 1)Receives Care Companion employee availability. 2)Creates and maintains monthly and daily schedules. 3)Participates in self-scheduling.
 
4)Responsible for the daily 24 hour coverage in the Staffing Office. 5)Accepts and documents PCIAs (Patient Care Information Associates) availability of extra shifts as Care Companions. Assists MCO-Support with maintenance of scheduling/payroll records for Care Companions, Agency personnel, and ACMC Associates 1)Documents call-ins and tardies for Nursing Resource Office and Care Companions on schedule. 2)Maintains accurate computerized Care Companion Confirmation Sheets.
 
3)Maintains Agency sign-in sheets. 4)Assists with Report Xpress as designated by Director. 5)Documentation provided to Department Managers regarding cancels, tardies, overtime and assignment of their unit personnel. 6)Enters schedule assignments of Care Companions, PCIAs and Agency personnel to the unit schedule in AdvocateWorks.
 
Assists with achieving internal and external customer satisfaction 1)Answers telephone and refers calls to appropriate person or department, or takes messages. 2)Greets and directs visitors. 3)Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives. Assists with function and maintenance of the Staffing Office.
 
1)Fax and copier machine troubleshooting. 2)Assists Care Companions and Agency personnel with computer programs. 3)Maintains supplies in the CRU. 4)Responsible for creation and distribution of the daily staffing report, sitter cases report to Director.
 
5)Other duties as assigned. Education/Experience Required: College degree preferred. High school education or equivalent. One year experience in a nursing staffing office or similar setting.
 
Experience with scheduling supplemental staff required. Knowledge, Skills & Abilities Required: Strong organizational skills required. Experience with AdvocateWorks preferred. 1 year of Computer experience.
 
Must indicate enthusiasm for computer operations. Good communication skills. Excellent customer relations skills. Effective conflict resolution skills.
 
Proficient in computer/keyboard skills. Does not apply. Physical Requirements and Working Conditions: Required to work weekends, off-shifts, and holidays. Ability to flex hours based on department needs.
 
Ability to cover all 3 shifts for absences and vacations. Clerical office environment High stress due to pressures of meeting staffing needs and deadlines. Required to cross train within the Nursing Office. Demands which required walking, sitting, standing, bending, lifting throughout the day.
 
N/A This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Major Responsibilities: Coordinates staffing needs under the direction of the Mgr Central Staffing Office 1)Coordinates allocation of staffing to meet the hospital’s staffing needs under the direction of the Mgr Central Staffing Office and in collaboration with Administrative Supervisors. 2)Maintains all aspects of Clinical Resource Unit (“CRU”) nurse, PCIA, Care Companion and Agency nurse scheduling, assignment, including securing shift availability to meet the needs of the units. 3)Works directly with the CRU Associate to obtain shift availability for future shifts and unanticipated last minute shift coverage. Works to recruit CRU staffing to cover absences due to FMLA, vacancy, termination.

4)Assures that all CRU available shifts as well as unit based personnel offering extra shifts outside their home unit are promptly input into AdvocateWorks accurately. 5)Promptly receives and follows through on staffing requests and notifications received in person, by phone or those sent electronically to the Nursing Resource Office (NRO) through the generic NRO email address. The information received is thoroughly documented and accurately processed. Maintains accurate, timely documentation of staffing assignments, changes, call-ins, and other duties as assigned.

Responds promptly to the requests to fill. Assigns the available staff to meet the unit needs. 6)Promptly receives and records all call-ins into AdvocateWorks and immediately works to provide staffing coverage from the CRU under the direction of the Mgr Central Staffing Office or the Administrative Supervisor on the off-shifts and weekend shifts. The Staffing Assistant assures that the Associate’s home unit has been notified.

7)Assists with the maintenance of payroll records for the NRO office, develops and distributes time reports to Managers from AdvocateWorks documenting tardies, call offs, overtime and assignment of their unit personnel. 9)Responsible for all aspects of outside Agency nurse scheduling/staffing/sign-in/ credential verification/evaluation per IDPH, CMS and DNV standards. Orientation and documentation of new Agency personnel. 10)Provides staffing data as requested by Nurse Managers.

Partners with the Emergency Department and Unit Managers to provide Care Companions for appropriate patients. 8)Maintains current credential files for all CRU personnel and outside agency nurses, including but not limited to (as appropriate) up to date Illinois Nursing practice license, CPR, orientation checklists, skills checklists, and evaluation forms. Record daily Agency nurse evaluations. Refers issues related to policy and standards to the Mgr Central Staffing Office and clinical or safety issues are referred to the Director or designee.

Coordinates Care Companion/Staffing Office schedules. 1)Receives Care Companion employee availability. 2)Creates and maintains monthly and daily schedules. 3)Participates in self-scheduling.

4)Responsible for the daily 24 hour coverage in the Staffing Office. 5)Accepts and documents PCIAs (Patient Care Information Associates) availability of extra shifts as Care Companions. Assists MCO-Support with maintenance of scheduling/payroll records for Care Companions, Agency personnel, and ACMC Associates 1)Documents call-ins and tardies for Nursing Resource Office and Care Companions on schedule. 2)Maintains accurate computerized Care Companion Confirmation Sheets.

3)Maintains Agency sign-in sheets. 4)Assists with Report Xpress as designated by Director. 5)Documentation provided to Department Managers regarding cancels, tardies, overtime and assignment of their unit personnel. 6)Enters schedule assignments of Care Companions, PCIAs and Agency personnel to the unit schedule in AdvocateWorks.

Assists with achieving internal and external customer satisfaction 1)Answers telephone and refers calls to appropriate person or department, or takes messages. 2)Greets and directs visitors. 3)Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives. Assists with function and maintenance of the Staffing Office.

1)Fax and copier machine troubleshooting. 2)Assists Care Companions and Agency personnel with computer programs. 3)Maintains supplies in the CRU. 4)Responsible for creation and distribution of the daily staffing report, sitter cases report to Director.

5)Other duties as assigned. Education/Experience Required: College degree preferred. High school education or equivalent. One year experience in a nursing staffing office or similar setting.

Experience with scheduling supplemental staff required. Knowledge, Skills & Abilities Required: Strong organizational skills required. Experience with AdvocateWorks preferred. 1 year of Computer experience.

Must indicate enthusiasm for computer operations. Good communication skills. Excellent customer relations skills. Effective conflict resolution skills.

Proficient in computer/keyboard skills. Does not apply. Physical Requirements and Working Conditions: Required to work weekends, off-shifts, and holidays. Ability to flex hours based on department needs.

Ability to cover all 3 shifts for absences and vacations. Clerical office environment High stress due to pressures of meeting staffing needs and deadlines. Required to cross train within the Nursing Office. Demands which required walking, sitting, standing, bending, lifting throughout the day.

N/A This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

You should be a high school graduate with 5 years of administrative experience, excellent communication skills, Microsoft Office proficiency, strong organization, and customer service focus.

You will coordinate interviews, manage candidate logistics, enhance candidate experience, handle relocation, process expenses, conduct reference checks, and support recruitment documentation.

Customer Relations

Charlotte

<div>Supports leadership recruitment function and contributes to overall success of the team by providing high level of customer service, administrative support, and project coordination through the recruiting process. Relieves department leadership and leadership recruiters of administrative details using judgment and discretion to solve a variety of complex situations and expedites interview scheduling to enable our concierge candidate and hiring leader experience.
Major Responsibilities:<ul><li>
Coordinates and schedules complex interviews for supervisor and above leadership roles across system. Coordinates all aspects of scheduling: establishes interviewer and candidate availability, location, pre-brief, debrief, schedules meetings via Outlook, greets candidates and provides logistical support for onsite meetings. Arranges candidate travel (flight, hotel, car, etc.)</li><li>
Supports concierge candidate and hiring leader experience: creates interview packets for both leaders and candidates, corresponds effectively with candidates, executive assistants, hiring leaders, and leadership recruiters. Identifies opportunities for improving candidate experience.</li><li>
Manages candidate relocation arrangements, provides support to relocating candidates, and ensures compliance of the relocation program, and maintains vendor relationships.</li><li>
Answers, screens, and initiates telephone calls to candidates and leaders providing procedural information and answering inquiries related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.</li><li>
Performs variety of moderately complex word processing such as creating/drafting correspondence to leaders and candidates, memos, and documents from rough draft, under verbal instruction, or independently.</li><li>
Coordinates administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment and may order supplies. Creates and runs monthly reports for select meetings. Tracks and documents hires in our leadership assessment tool.</li><li>
Processes expenses including sign-on bonuses, vendor expenses, and applicant travel expenses.</li><li>
Assists leadership recruiters by conducting reference checks on prospective leadership hire and reviews applicants for minimal qualifications and disposition candidates if time permits.</li></ul> 
Licensure, Registration, and/or Certification Required:<ul><li>
None Required.</li></ul> 
Education Required:<ul><li>
High School Graduate.</li></ul> 
Experience Required:<ul><li>
Typically requires 5 years of experience in providing administrative support and coordination of processes.</li></ul> 
Knowledge, Skills &amp; Abilities Required:<ul><li>
High level of detail orientation and organizational skills. Able to manage a high volume of work with accuracy and a keen sense of urgency.</li><li>
Highly professional demeanor. Ability to maintain highly confidential information. Strong communications skills, verbal, written and listening skills. Demonstrated skills in building strong internal and external relationships. Must be able to easily develop rapport with staff at all levels.</li><li>
Must be proficient in the use of Microsoft Office (Word, Excel, and PowerPoint).</li><li>
Ability to take initiative to develop correspondence as appropriate, and independently problem solve issues.</li><li>
Ability to effectively manage time and priorities.</li><li>
Strong customer service skills and focus. Team player with willingness to get involved and assume additional responsibilities.</li><li>
Must be capable of typing, writing, and data entry for prolonged periods of time.</li><li>
Must be able to concentrate on minute details with frequent interruptions.</li></ul> 
Physical Requirements and Working Conditions:<ul><li>
Generally exposed to a normal office environment.</li><li>
Must be able to sit, stand, walk and bend/stoop frequently throughout the workday.</li><li>
Must be able to occasionally lift up to 20 lbs.</li><li>
Must have functional speech and hearing. Position requires extensive telephone work.</li><li>
Position may require evening or weekend assignments.</li><li>
Position may require local and regional travel and thus there is exposure to road and weather hazards.</li><li>
Operates all equipment necessary to perform the job.</li></ul> 
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</div>

Supports leadership recruitment function and contributes to overall success of the team by providing high level of customer service, administrative support, and project coordination through the recruiting process. Relieves department leadership and leadership recruiters of administrative details using judgment and discretion to solve a variety of complex situations and expedites interview scheduling to enable our concierge candidate and hiring leader experience.
Major Responsibilities:
Coordinates and schedules complex interviews for supervisor and above leadership roles across system. Coordinates all aspects of scheduling: establishes interviewer and candidate availability, location, pre-brief, debrief, schedules meetings via Outlook, greets candidates and provides logistical support for onsite meetings. Arranges candidate travel (flight, hotel, car, etc.)
Supports concierge candidate and hiring leader experience: creates interview packets for both leaders and candidates, corresponds effectively with candidates, executive assistants, hiring leaders, and leadership recruiters. Identifies opportunities for improving candidate experience.
Manages candidate relocation arrangements, provides support to relocating candidates, and ensures compliance of the relocation program, and maintains vendor relationships.
Answers, screens, and initiates telephone calls to candidates and leaders providing procedural information and answering inquiries related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
Performs variety of moderately complex word processing such as creating/drafting correspondence to leaders and candidates, memos, and documents from rough draft, under verbal instruction, or independently.
Coordinates administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment and may order supplies. Creates and runs monthly reports for select meetings. Tracks and documents hires in our leadership assessment tool.
Processes expenses including sign-on bonuses, vendor expenses, and applicant travel expenses.
Assists leadership recruiters by conducting reference checks on prospective leadership hire and reviews applicants for minimal qualifications and disposition candidates if time permits.
Licensure, Registration, and/or Certification Required:
None Required.
Education Required:
High School Graduate.
Experience Required:
Typically requires 5 years of experience in providing administrative support and coordination of processes.
Knowledge, Skills & Abilities Required:
High level of detail orientation and organizational skills. Able to manage a high volume of work with accuracy and a keen sense of urgency.
Highly professional demeanor. Ability to maintain highly confidential information. Strong communications skills, verbal, written and listening skills. Demonstrated skills in building strong internal and external relationships. Must be able to easily develop rapport with staff at all levels.
Must be proficient in the use of Microsoft Office (Word, Excel, and PowerPoint).
Ability to take initiative to develop correspondence as appropriate, and independently problem solve issues.
Ability to effectively manage time and priorities.
Strong customer service skills and focus. Team player with willingness to get involved and assume additional responsibilities.
Must be capable of typing, writing, and data entry for prolonged periods of time.
Must be able to concentrate on minute details with frequent interruptions.
Physical Requirements and Working Conditions:
Generally exposed to a normal office environment.
Must be able to sit, stand, walk and bend/stoop frequently throughout the workday.
Must be able to occasionally lift up to 20 lbs.
Must have functional speech and hearing. Position requires extensive telephone work.
Position may require evening or weekend assignments.
Position may require local and regional travel and thus there is exposure to road and weather hazards.
Operates all equipment necessary to perform the job.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Leadership Recruitment Coordinator - Advocate Aurora Health

Leadership Recruitment Coordinator

You must be enrolled in a Pharmacy program, possess WI state registration, have good communication skills, attention to detail, and the ability to lift up to 35 lbs while maintaining confidentiality.

You will prepare medications, interview patients for histories, handle inventory, process orders, perform clerical tasks, and participate in development opportunities and leadership projects.

Oshkosh

<div>Major Responsibilities:<ul><li>
All completed under the supervision of a pharmacist</li><li>
Prepares medications for dispensing</li><li>
Interviews patients to obtain medication histories</li><li>
Perform duties related to medication ordering, receipt, stocking, and inventory control</li><li>
Performs clerical duties in the pharmacy to ensure efficient operations</li><li>
Receives and interprets medication/prescription orders and enters them into the pharmacy computer system</li><li>
Performs medication and prescription billing activities</li><li>
Opportunity to hold site and/or system pharmacy intern leadership positions</li><li>
Participation in mock job/residency interviews with CV review</li><li>
Project opportunities to work with site and system leadership</li><li>
Intern Development series to learn about various topics pertinent to professional development. Certification available upon completion</li><li>
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.</li></ul> 
Licensure, Registration, and/or Certification Required:<ul><li>
Registration required.</li><li>
WI - State of Wisconsin registration</li>
IL - Registered as a pharmacy technician 
<li>
</li></ul> 
Education Required:<ul><li>
Currently enrolled in an accredited or approved program in Pharmacy.</li></ul> 
Experience Required:<ul><li>
No experience required.</li></ul> 
Knowledge, Skills &amp; Abilities Required:<ul><li>
Enrolled in the first or second year of a Doctor of Pharmacy degree program.</li><li>
Good communication and customer service skills.</li><li>
Strong attention to details.</li><li>
Strong teamwork skills.</li><li>
Effective multitasking and prioritization skills.</li><li>
Basic computer skills.</li><li>
Must demonstrate integrity, maturity, dependability, a positive attitude and enthusiasm.</li><li>
Ability to maintain confidentiality.</li></ul>
Physical Requirements and Working Conditions:<ul><li>
Operates all equipment necessary to perform the job</li><li>
Frequent fine motor motion of hands and wrists to operate keyboard and manipulate syringes</li><li>
Lifts, carries, and/or pushes/pulls various items (bags, boxes, carts, etc.) while utilizing proper technique</li><li>
Will be frequently required to lift to 35 lbs., lift and carry up to 35 lbs. at waist height a reasonable distance, push/pull with 30 lbs. of force</li><li>
Must be able to sit, stand, walk, lift, bend, kneel, climb, twist, crawl and reach above shoulders</li><li>
Must have functional speech, vision, touch, and hearing</li><li>
May be exposed to chemical hazards</li><li>
May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.</li></ul> 
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</div>

Major Responsibilities:
All completed under the supervision of a pharmacist
Prepares medications for dispensing
Interviews patients to obtain medication histories
Perform duties related to medication ordering, receipt, stocking, and inventory control
Performs clerical duties in the pharmacy to ensure efficient operations
Receives and interprets medication/prescription orders and enters them into the pharmacy computer system
Performs medication and prescription billing activities
Opportunity to hold site and/or system pharmacy intern leadership positions
Participation in mock job/residency interviews with CV review
Project opportunities to work with site and system leadership
Intern Development series to learn about various topics pertinent to professional development. Certification available upon completion
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.
Licensure, Registration, and/or Certification Required:
Registration required.
WI - State of Wisconsin registration
IL - Registered as a pharmacy technician


Education Required:
Currently enrolled in an accredited or approved program in Pharmacy.
Experience Required:
No experience required.
Knowledge, Skills & Abilities Required:
Enrolled in the first or second year of a Doctor of Pharmacy degree program.
Good communication and customer service skills.
Strong attention to details.
Strong teamwork skills.
Effective multitasking and prioritization skills.
Basic computer skills.
Must demonstrate integrity, maturity, dependability, a positive attitude and enthusiasm.
Ability to maintain confidentiality.
Physical Requirements and Working Conditions:
Operates all equipment necessary to perform the job
Frequent fine motor motion of hands and wrists to operate keyboard and manipulate syringes
Lifts, carries, and/or pushes/pulls various items (bags, boxes, carts, etc.) while utilizing proper technique
Will be frequently required to lift to 35 lbs., lift and carry up to 35 lbs. at waist height a reasonable distance, push/pull with 30 lbs. of force
Must be able to sit, stand, walk, lift, bend, kneel, climb, twist, crawl and reach above shoulders
Must have functional speech, vision, touch, and hearing
May be exposed to chemical hazards
May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

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