Head of Finance and Administration

The Ohio State University

29d ago

Job
Full-time
Senior Level
Columbus
Quick Apply

AI generated summary

You need a Bachelor's degree and 6+ years in process implementation, strong leadership, project management skills, effective communication, and experience in higher education is preferred.
You will oversee financial operations, budget planning, and administrative support, lead various teams, develop policies, ensure customer satisfaction, and maintain compliance with university guidelines.

Requirements

Required Qualifications:
Bachelor's degree in a related field, or equivalent combination of education and experience.
Minimum of eight (6+) years' experience in process implementation role(s) or equivalent business experience.
Demonstrate successful leadership expertise and project management, with the ability to multi-task and manage multiple projects and strategic initiatives, including the team members assigned, is required.
Ability to communicate effectively and professionally with employees, peers, executive leadership, customers, vendors, technical team members and others.
Demonstrate expertise of building consensus across diverse business groups and leaders, while influencing successful outcomes.
Demonstrate experience facilitating work groups; project management experience;
Desired Qualifications:
Advanced degree;
It is preferred that the candidate has a background with higher education;
supervisory experience including hiring, performance management, and team leadership.
Minimum Education Required
Bachelor's degree in a related field, or equivalent combination of education and experience.

Responsibilities

- The Head of Finance and Administration reports to the Executive Director, with a dotted reporting line to the university’s VP of Operations and Deputy CFO, and works in partnership with other leadership at the Wexner Center for the Arts to plan and execute productive, brand-right operational and administrative support strategies and plans for the center's programmatic and visitor-facing business functions, while leading financial operations and both short and long-term strategic budgetary planning.
- The Head of Finance and Administration serves as the Center’s Senior Fiscal Officer (SFO) and is responsible for the oversight, strategic forecasting, and maintenance of established and future financial operations of the Wexner Center for the Arts.
- Other responsibilities include designing policies, overseeing customer service in all areas of WCA, and implementing technology solutions that affect WCA operations.
- The Head of Finance and Administration is a member of the WCA’s Executive Management Team, actively participating in shaping the organization’s vision and mission while managing and leading the financial portfolio, operations, and key departments at the center.
- Working in a collegial manner to build trust and respect in a team-centric department and throughout the WCA, the Head of Finance and Administration is responsible for the support of all areas of WCA and related efforts.
- The Head of Finance and Administration will advise the Director and senior leaders on all aspects of the Center’s financial matters; oversees the preparation and maintenance of the Center’s budget; evaluates and makes projections of revenues and expenditures; provides analyses and projections of Center’s funding consistent with the University budget process; supervises staff in financial operations, facilities operations, technical operations, Computer/IT Services, and visitor experience; has responsibility for strategic planning and oversight of all aspects of financial management in the Center in collaboration with the Executive Director; manages internal relationships with financial service center; works on special projects as assigned by the Executive Director.
- The Head of Finance and Administration leads the Finance, Visitor Experience, Technical Operations, Computer/IT Services, and Facilities teams, in establishing and executing organizational priorities and strategically deploying team resources to achieve those priorities on a daily, weekly, monthly, and longer-term basis.
- The Head of Finance and Administration manages, supervises, and evaluates the work of the directors of these teams; ensures that these departments meet their financial goals and contribute financially to the annual budget of WCA; oversees expenses and budgeting within these departments to help the organization optimize costs and benefits.
- The Head of Finance and Administration strategizes, plans, creates, determines key performance indicators, and executes high quality, smooth-functioning support for all visitor-facing and behind-the-scenes operations.
- The Head of Finance and Administration formulates business strategy with others on the executive team; designs policies that align with overall strategy; implements efficient processes and standards; coordinates customer service operations and finds ways to ensure customer retention; manages contracts and relations with customers, vendors, partners and other stakeholders; mentors and motivates teams to achieve productivity and engagement; reports on operational performance and suggests improvements.
- The Head of Finance and Administration works to ensure business needs across the center are being met and prioritized institutionally, and processes throughout the center support internal controls and university policy.
- The Head of Finance and Administration serves as the WCA liaison with the Department of Public Safety to ensure that the center’s security needs are met, working within an established MOU.
- This position has a strong focus on sustainability and financial strength and is responsible for oversight and maintenance of established financial and operational processing environment and ensuring appropriate segregation of duties in the processing of all financial transactions, appropriate mandatory reconciliations within University and Center guidelines and policies, and operational best practices, in addition to the center’s overall system of internal controls; developing and implementing Center policies and procedures related to financial operations; providing technical guidance and oversight of the Center’s financial and facilities matters, including the budget.
- This position serves as the lead functional liaison and point of contact between the Center and various university offices, including the Office of the Controller, Office of Legal Affairs, Office of Human Resources, Financial Planning and Analysis, Central Business and Finance, Procure-to-Pay, Office of Academic Affairs, and others.
- Position serves as lead point of contact on annual audit and review engagements, both for the Center as well as the Wexner Center Foundation, an independent 501c3 support organization.
- Serves as Chief Financial Officer (CFO) of the Wexner Center Foundation.
- Serves as lead on annual stand-alone financial statement preparation in consultation with the Office of the Controller and external audit firm(s).
- A responsible leader with an analytical mind with a broad knowledge of the WCA, the Head of Finance and Administration serves on the Executive Management Team.
- Leads various institutional initiatives and represents the center within the university and the community as directed by the Executive Director.

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with four days on-site and one remote day per week, generally on Monday.

What are the educational requirements for the Head of Finance and Administration position?

A Bachelor's degree in a related field or an equivalent combination of education and experience is required.

What types of experience are necessary for this role?

A minimum of six years' experience in process implementation roles or equivalent business experience is required.

Is supervisory experience preferred for this position?

Yes, supervisory experience, including hiring, performance management, and team leadership, is preferred.

What are the working hours for this role?

The full-time schedule is 40 hours per week, but flexibility is required, as work hours may include evenings, weekends, and possible holidays.

Is the position focused on financial management?

Yes, the Head of Finance and Administration is responsible for overseeing financial operations and budgetary planning for the Wexner Center for the Arts.

What is the target hiring range for this position?

The target hiring range for this job profile is $138,600 to $182,300, depending on factors such as education, years of experience, and internal equity.

Who does the Head of Finance and Administration report to?

The Head of Finance and Administration reports to the Executive Director, with a dotted reporting line to the university’s VP of Operations and Deputy CFO.

What departments does the Head of Finance and Administration oversee?

The Head of Finance and Administration leads the Finance, Visitor Experience, Technical Operations, Computer/IT Services, and Facilities teams.

Will this position involve interaction with external audits?

Yes, the Head of Finance and Administration serves as the lead point of contact for annual audit and review engagements for both the Wexner Center and the Wexner Center Foundation.

The Ohio State University

The highest-ranked public university in Ohio, home to world-class faculty, passionate students & innovative researchers.

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Mission & Purpose

One of the largest universities in the United States, The Ohio State University is a leading research university and the model for Ohio's public higher education institutes. Founded in 1870 as a land-grant university, it consistently ranks as one of the top public universities in the United States. The main campus is located in Columbus, and regional campuses are located in Lima, Mansfield, Marion, Newark and Wooster.