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HOA Coordinator

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D.R. Horton

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Construction & Surveying
    People, HR & Administration
  • San Antonio

AI generated summary

  • You need a high school diploma, 2-4 years HOA experience, valid driver's license, strong communication skills, MS Office and Adobe proficiency, ability to manage tasks, and work independently or in a team.
  • You will manage HOA documentation, oversee board activities, assist in transitions, support managers, handle financials, and organize community events while maintaining professional relations.

Requirements

  • High school diploma or general education degree (GED)
  • Two to four years of related homeowner association experience and/or training
  • Must have a vehicle and a valid driver’s license
  • Possess strong interpersonal, written and verbal communication skills
  • Ability to manage multiple responsibilities with attention to detail
  • Ability to converse with customers, all levels of management and personnel
  • Ability to work well within a team and work independently
  • Ability to apply common sense understanding to carry out instructions furnished in written and oral form and via DRH applications
  • Proficiency with MS Office (MS Word/Excel) and email
  • Proficiency with Adobe Acrobat
  • Ability to sit for majority of 8-hour workday; use hands and fingers to handle or feel; reach with hands and arms; talk and hear. Specific vision abilities required by this job include close vision and peripheral vision
  • Ability to be occasionally exposed to outside weather conditions
  • The noise level is generally moderate

Responsibilities

  • Assist with facilitation of HOA documentation, including coordinating with the Forward Planning Department or Land Department for pertinent information; reviewing draft documents for accuracy and content; executing final documents by obtaining signatures, notarizing, and delivering
  • Assist with HOA Set Ups by preparing and filing documents with government entities review and prepare all homeowner architectural application Declarant/Developer ARC Committee responses for all HOA’s to HOA Manager
  • Assist with oversight of HOA management and maintenance by serving on all HOA boards and scheduling and attending all HOA meetings
  • Assist with oversight of HOA transitions by scheduling all transition walks, getting the deeds prepared and signed for all common areas, and getting all plans and documents and turn them over to the HOA
  • Provide administrative support to the HOA Manager and HOA Supervisor, including but not limited to correspondence with the management company, homeowners, and other involved parties. Address and follow up to completion on any issues that arise from budget overages, homeowner requirements or complaints, or management company needs
  • Assist with the engagement and tracking of HOA building insurance for all HOA’s with attached units
  • Assist with the updates of all Public Offering Statements
  • Prepare HOA Sales Welcome letters and prepare HOA community information sheets
  • Assist with review HOA financials and resolve any outstanding issues with HOA Management Companies
  • Organize, communicate, and schedule any and all HOA activities the division and/or the HOA Manager is responsible for
  • Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
  • Ability to work overtime
  • Ability to attend evening HOA meetings, approximately 10 a month
  • Ability to travel to HOA meetings and communities for inspections
  • Ability to travel overnight

FAQs

What is the primary role of the HOA Coordinator?

The primary role of the HOA Coordinator is to assist the HOA Manager and HOA Supervisor in the establishment, maintenance, transition, and management of all Homeowner Associations.

What qualifications are required for the HOA Coordinator position?

A high school diploma or GED is required, along with two to four years of related homeowner association experience and/or training.

Is a specific license required for this position?

While not required, having a Community Association Manager (CAM) License or applicable state license is preferred.

What kind of experience is beneficial for this role?

Experience in homeowner associations, knowledge of homebuilding, and basic budget knowledge would be beneficial for this role.

What are the essential skills needed for the HOA Coordinator?

Essential skills include strong interpersonal, written, and verbal communication skills, attention to detail, the ability to manage multiple responsibilities, and proficiency in MS Office and Adobe Acrobat.

Is the HOA Coordinator expected to travel?

Yes, the HOA Coordinator must be able to travel to HOA meetings and communities for inspections, including overnight travel as needed.

Are there any physical requirements for the HOA Coordinator position?

Yes, the position requires the ability to sit for a majority of an 8-hour workday, use hands and fingers, reach with hands and arms, talk, and hear. The candidate may also be exposed to outside weather conditions occasionally.

What type of benefits does D.R. Horton offer?

D.R. Horton offers a comprehensive benefits package that includes medical, vision, and dental insurance, a 401(K) plan, an employee stock purchase plan, flex spending accounts, life insurance, and paid time off including vacation, sick, personal time, and company holidays.

How many evening HOA meetings is the Coordinator expected to attend?

The HOA Coordinator is expected to attend approximately 10 evening HOA meetings per month.

Are there opportunities for growth within the company?

Yes, D.R. Horton encourages career development and offers opportunities for growth within the company as it continues to expand.

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D.R. Horton

The number one homebuilder in America since 2002.

Real Estate
Industry
5001-10,000
Employees

Mission & Purpose

America's Builder is a lofty title, but it's a goal we work toward every day. D.R. Horton started in 1978 in Fort Worth, Texas, and has grown into a national Fortune 500 company. Since 2002, D.R. Horton has been the number one homebuilder in America. We build across the country, bringing our homes to new markets and acquiring like-minded home builders. Through our success, our founding vision hasn't changed. We don't stop building. Wherever the housing market finds itself, we are working to make sure there is a home available for our buyers when they need it. Because we believe homeownership is for everyone, our product lines range from entry-level to luxury. Come work with us or join the team. We'll be happy to show you why we are America's Builder.