HR Administrative Assistant

Moss

3mo ago

Job
Full-time
Entry, Junior, Mid & Senior Level
People, HR & Administration
Fort Lauderdale
Quick Apply

AI generated summary

You must be fluent in Spanish, with French Creole as a plus. A relevant degree, admin experience, strong communication, attention to detail, and Microsoft Office proficiency are essential.
You will support HR operations with admin tasks, process invoices and expenses, handle calls, manage data in HRIS, coordinate employment verifications, and assist in planning HR events.

Requirements

Spanish required
French creole is a plus
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Proven experience in an administrative role, with exposure to HR functions preferred
Strong communication skills, both verbal and written, with the ability to interact professionally with Team Members at all levels
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously
Attention to detail and accuracy, particularly when handling sensitive information and financial transactions
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems (e.g., Workday) preferred
Ability to maintain confidentiality and handle sensitive information with discretion
Strong problem-solving skills and the ability to work effectively both independently and as part of a team
Commitment to providing exceptional customer service and support to internal and external stakeholders

Responsibilities

Provide general administrative support to HR operations, including document management, scheduling, and correspondence handling
Compile and process all HR vendor invoices accurately and in compliance with account payables protocols
Process staff expenses and credit card reconciliations, ensuring thorough records and adherence to policies
Review and approve business card orders for new hires to maintain alignment with company branding
Support HRIS administrative tasks, including data entry, system updates, and user support for HR systems
Act as the primary point of contact for general calls and Workday escalations, providing timely and effective support to Team Members and managers
Handle simple support tickets that do not require configuration, resolving issues efficiently or escalating them to the appropriate team member
Coordinate the verification of employment process, responding to requests from external parties and ensuring compliance with company policies and procedures
Maintain accurate records and documentation related to HR administrative tasks, ensuring confidentiality and data integrity
Prepare various monthly reports, such as birthday communications and headcount reports, ensuring accuracy and completeness of data
Collaborate with other HR team members to streamline processes, improve efficiency, and enhance the overall Team Member experience
Stay updated on relevant HR policies, procedures, and regulatory requirements to ensure compliance and provide accurate information to stakeholders
Plan and coordinate HR-related events, including employee engagement activities and training sessions
Perform other duties as assigned

FAQs

What is the primary role of the HR Administrative Assistant at Moss?

The primary role of the HR Administrative Assistant at Moss is to provide transactional support for HR systems and processes, including administrative and coordination support to the HR Leadership team.

Is experience in HR functions required for this position?

While proven experience in an administrative role is required, exposure to HR

Moss

Your entire company spend in one place: Manage card payments, employee expenses, invoices, and cash flow in one place.

Finance

Industry

201-500

Employees

2019

Founded Year

Mission & Purpose

Moss saves your company time and money and gives you control over your expenses. As an end-to-end spend management solution, there’s a reason thousands of businesses across Europe rely on us. For smart spending, smooth month-end closing, and seamless integration with your existing HR and accounting systems, Moss is the superior spend management tool for finance teams.