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HR Administrative Assistant (Benefits & Compensation)

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RAND Corporation

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need proficiency in Microsoft Office, strong communication, organizational skills, attention to detail, and 2-5 years of experience. High school diploma required; BA preferred.
  • You will support benefits administration, compensation tasks, coordinate meetings, handle correspondence, maintain records, process invoices, and assist with various HR functions and events.

Requirements

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Project), Adobe, and required. Proficiency in Vision preferred.
  • Excellent written and verbal communication skills required.
  • Strong organizational and multitasking abilities required.
  • Attention to detail and problem-solving skills required.
  • Ability to work independently and as part of a team required.
  • High level of integrity and professionalism required.
  • Adaptability and willingness to learn new processes required.
  • 2 years minimum experience; 3 to 5 years preferred
  • Minimum: High School; Preferred: BS/BA

Responsibilities

  • Benefits: Provides support with benefit carrier billing and reconciliation, compliance notices (e.g., Initial COBRA, new hire notices according to state requirements, etc.), Family Medical Leave Act (FMLA) designation letters, and annual open enrollment (e.g., special handling of retirees, leaves of absences, and Intergovernmental Personnel Act (IPAs)). Assists with tracking returned mailings and reconciliation of address corrections, benefit documentation filing and management, and other duties as assigned.
  • Compensation: Provides administrative support in updating working titles and preparing memos, prepares position pay memos, and maintains various compensation-related tracking logs in Excel. Supports the administration of the Spotlight recognition award program, including tracking and monitoring the program budget and notifications, as well as providing support for the annual Medal Awards program. Maintains salary survey logs and monitors submission deadlines to ensure timely submissions. Processes compensation-related invoices and submits them to accounts payable. Performs other related duties as assigned.
  • Coordinates vendor/consultant meetings, travel arrangements, and completes expense reports for both Benefits and Compensation functions.
  • Serves as backup support to other Human Resources administrative functions.
  • May perform any or all of the following duties:
  • Performs a variety of moderately complex to highly complex administrative support duties including but not limited to providing high level administrative or operational tasks by handling correspondence, responding to emails, and resolving inquiries, preparing proposals and documents, and establishing and maintaining information flow, files, and records. Assists in monitoring budgets, and coordinating and escorting of visitors, and performs as support staff mentor and/or as a technical resource.
  • Assists staff in various activities such as coordinating information flow, preparing materials for distribution, handling and processing sensitive materials, and reviewing/proofreading, and processing proposals, documents, reports, and files.
  • Assists in substantive communication with clients, advisory boards, and related activities. Schedules and maintains calendars, meetings, travel arrangements and itineraries, and processes travel reimbursements. Coordinates and plans on-site and off-site meetings, conferences, and events.
  • Other duties as assigned.

FAQs

What are the primary responsibilities of the HR Administrative Assistant (Benefits & Compensation)?

The primary responsibilities include providing support with benefit carrier billing and reconciliation, compliance notices, FMLA designation letters, annual open enrollment, updating working titles and preparing compensation-related documents, administering recognition award programs, maintaining salary survey logs, and processing compensation-related invoices.

What qualifications are required for this position?

Candidates should have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Project), Adobe, excellent written and verbal communication skills, strong organizational and multitasking abilities, attention to detail, problem-solving skills, and the ability to work independently as well as part of a team.

What is the minimum education requirement for this position?

The minimum education requirement is a High School diploma; a BS/BA degree is preferred.

What is the expected experience level for this role?

A minimum of 2 years of experience is required, with 3 to 5 years preferred.

What is the salary range for the HR Administrative Assistant (Benefits & Compensation)?

The salary range for this position is $55,900 – $83,200.

Where is this position located?

The position can be located in either Pittsburgh, PA or Washington, DC (Arlington, VA).

Is this position eligible for overtime?

Yes, this position is overtime eligible.

What benefits does RAND provide for this position?

RAND provides strong benefits including health insurance coverage, life and disability insurance, a savings plan, paid time off, and more.

What type of work environment can be expected?

The HR Administrative Assistant will work in a hybrid environment, either in a RAND office or remotely.

Is there an equal opportunity employment policy in place?

Yes, RAND is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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RAND Corporation

We help improve policy and decisionmaking through research and analysis.

Government
Industry
1001-5000
Employees
1946
Founded Year

Mission & Purpose

The RAND Corporation is a nonprofit institution that helps improve policy and decisionmaking through research and analysis. RAND researchers and analysts continue to be on the cutting edge of their fields, working with decisionmakers in both the public and private sectors to find solutions to today's difficult, sensitive, and important problems. The high caliber of our researchers is well-known, as evidenced by the many Nobel Laureates who have been affiliated with RAND, either as employees, consultants, or in an advisory capacity. RAND provides an exciting intellectual environment and opportunities for career growth. We hire highly qualified applicants and provide challenging assignments. Diversity is an essential operating principle at RAND. We look for unique backgrounds, original views and diversity in academic training, work experience and ideological outlook. We are committed to Equal Opportunity and Affirmative Action.