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HR Coordinator

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Harvard University

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Cambridge

AI generated summary

  • You need a BA/BS, 5+ years in HR, strong project management, communication, and organizational skills, HRIS experience, attention to detail, and the ability to handle confidential information.
  • You will manage onboarding/offboarding, ensure compliance, handle HR requests, support recruitment, process payroll tasks, and maintain staffing reports and HRIS for effective operations.

Requirements

  • BA/BS; 5+ years of relevant HR experience
  • Project management, document control and organizational skills; multi-tasking; excellent interpersonal and communication skills required.
  • Prior experience using HRIS preferred.
  • Mutual respect and ability to hold information in strict confidence.
  • Ability to prioritize work
  • Ability to handle complex and confidential information with discretion; Ability to work independently with minimal supervision.
  • Attention to detail
  • Ability to lift 10 – 15 lbs to help support community building events

Responsibilities

  • Onboarding and Offboarding
  • Oversee and continuously improve onboarding and offboarding process of all staff, temporary employees, student temps, contractors and Year-Up interns. Collect required paperwork and process and provide outreach and troubleshoot any related issues with FAS HR, Talent Acquisition, Central, Harvard College Payroll, and FAS Payroll. Coordinate with hiring managers, Facilities, and Administrative IT to ensure all needs are met for onboarding and offboarding.
  • Compliance
  • Keep current on federal, state, and university policy changes; implement approved procedures to minimize risk. Act as internal resource for departmental staff regarding HR-related policies and practices; coordinate with FAS Human Resources, FAS and central Payroll, Harvard Benefits Office, and other departments.
  • Partners with the HR Director and Sr. HR Consultant on supporting the needs of tutors, proctors, house aides and resident assistants across the College. Keeps abreast of the current policies and procedures that apply to these populations.
  • Administration and Reporting
  • Responsible for all administrative and logistical tasks and a point of contact for receiving, managing, and responding to all human resources requests College-wide, little to no oversight. Triage with multiple stakeholders on priorities of certain requests.
  • Uses multiple HRIS to process a range of administrative actions from hiring staff and temporary employees, to job data changes, and terminations. Maintain staffing database and keep track of any term appointments or temporary employee end dates. Administrative responsibilities such as letter creation and distribution, personnel file management, org chart management.
  • Create and maintain tracking reports and create reports from different databases. Assist in designing a system for updating and reporting progress.
  • Other duties as needed.
  • Recruitment support
  • Manage the hiring process for temporary and part-time staff roles.
  • Payroll
  • Assists with any administrative payroll tasks such as reviewing/approving entered time and absences, answer questions about payroll to staff.

FAQs

What is the HR Coordinator's primary role at Harvard College?

The HR Coordinator provides high-level HR support for all staff, including administrative, residential, and student employees, and represents the office and Harvard to candidates throughout the hiring process.

What are the main responsibilities of the HR Coordinator?

The HR Coordinator is responsible for overseeing onboarding and offboarding processes, ensuring compliance with policies, managing administrative tasks and reporting, supporting recruitment efforts, and assisting with payroll-related tasks.

What qualifications are required for the HR Coordinator position?

A BA/BS degree and 5+ years of relevant HR experience are required for the HR Coordinator position.

Are there any specific skills needed for this position?

Yes, project management, document control, organizational skills, excellent interpersonal and communication skills, attention to detail, and the ability to work independently are essential for this role.

Is prior experience using HRIS preferred for this job?

Yes, prior experience using HRIS is preferred for the HR Coordinator position.

What is the work format for this role?

The role is a hybrid position that involves both on-site and remote work.

What kind of educational benefits does Harvard offer?

Harvard offers a Tuition Assistance Program, which includes reduced tuition for classes at the Harvard Extension School and tuition reimbursement for eligible courses taken at other accredited institutions.

How does Harvard support work/life balance for its employees?

Harvard provides various resources including child and elder care assistance, wellness programs, and a generous paid time off policy that includes vacation, sick days, holidays, and personal days.

Is the HR Coordinator position full-time?

Yes, the HR Coordinator position is full-time.

What is the location of the HR Coordinator position?

The HR Coordinator position is based in Cambridge, Massachusetts.

Does this position involve any physical requirements?

Yes, the HR Coordinator should be able to lift 10-15 lbs to help support community-building events.

Are there opportunities for professional development in this position?

Yes, Harvard offers various professional development programs and classes at little or no cost for employees.

What commitment does Harvard have towards diversity and inclusion?

Harvard University is committed to equity, diversity, inclusion, and belonging, aiming to create a community that embraces individuals from varied backgrounds and cultures.

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Harvard University

https://hr.harvard.edu/search-jobs

Education
Industry
1636
Founded Year

Mission & Purpose

Harvard University is a prestigious educational institution that provides undergraduate, graduate, and professional education across a wide range of disciplines. Their ultimate mission is to advance knowledge, foster intellectual growth, and prepare leaders who will make a difference globally. Harvard's purpose is to create an environment of academic excellence, encouraging innovation, critical thinking, and research that addresses complex challenges, while also promoting inclusive and diverse perspectives within their community.