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HR & FA Coordinator

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Columbia University

1mo ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • New York

AI generated summary

  • You need a bachelor's degree, 3 years of relevant experience, strong interpersonal and organizational skills, proficiency in Microsoft Office, and customer-service orientation. Higher ed experience preferred.
  • You will manage recruitment, onboarding, payroll processes, coordinate orientation, handle calendars, oversee HR events, and ensure documentation accuracy while collaborating with various departments.

Requirements

  • Bachelor's degree or equivalent in education and experience
  • The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. The incumbent must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.
  • Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty & staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required
  • Previous work in a higher education environment is preferred for this role.
  • Three (3) years of related experience.
  • Higher education experience preferred

Responsibilities

  • Specific responsibilities will include:
  • Recruitment responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill
  • Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems
  • Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments
  • Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system
  • Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics
  • Managing internal documents and tracking systems to ensure information is up to date and accurate
  • Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates
  • Managing the Vice Dean’s calendar, including arranging meetings & events, preparing reports, creating and/or editing presentations, and managing files
  • Answering and screening phone calls and visitors for the Vice Dean of Finance & Administration
  • Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching & ordering supplies, and establishing & maintaining relationships with both internal & external vendor
  • Performing other assignments, projects & responsibilities as needed and assigned.

FAQs

What is the job title for this position?

The job title is HR & FA Coordinator.

What is the standard work schedule for this role?

The standard work schedule is 35 hours per week.

What is the salary range for this position?

The salary range for this position is $65,000 - $70,000.

What are the minimum qualifications required for the HR & FA Coordinator role?

The minimum qualifications include a Bachelor's degree or equivalent in education and experience, strong interpersonal skills, and the ability to handle multiple assignments accurately and efficiently.

What software skills are required for this position?

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required.

Is previous experience in higher education preferred for this role?

Yes, previous work in a higher education environment is preferred for this position.

What responsibilities will the HR & FA Coordinator have regarding recruitment?

Responsibilities include entering open positions, posting on job boards, tracking costs and applicant statuses, processing background checks, and tracking time to fill.

Will the HR & FA Coordinator be involved in onboarding new staff?

Yes, the Coordinator will ensure that faculty and staff are appropriately onboarded and serve as the point of contact for completing requisite paperwork.

What types of events will the HR & FA Coordinator oversee?

The Coordinator will oversee HR-sponsored events such as the Holiday Party, Administrative Professionals Day, and Bring Your Child to Work Day.

Is this position full-time or part-time?

This position is a full-time, regular role.

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