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HR & FA Coordinator

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Columbia University

2mo ago

  • Job
    Full-time
    Mid-level (3-4 years)
  • New York, +1

AI generated summary

  • You need a bachelor's degree, 3 years of experience, strong interpersonal and organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information professionally.
  • You will handle recruiting, onboarding, employee transactions, manage calendars, coordinate orientations, oversee HR events, and collaborate with staff to ensure accurate HR processing and support.

Requirements

  • Minimum Qualifications
  • Bachelor's degree or equivalent in education and experience, plus three (3) years of related experience.
  • The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. S/He must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.
  • Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty & staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required.
  • Preferred Qualifications
  • Previous work in a higher education environment is preferred for this role.

Responsibilities

  • Handling recruiting responsibilities, including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill.
  • Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems.
  • Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments.
  • Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system.
  • Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics.
  • Managing internal documents and tracking systems to ensure information is up to date and accurate.
  • Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates.
  • Managing the Vice Dean’s calendar, including arranging meetings & events, preparing reports, creating and/or editing presentations, and managing files.
  • Answering and screening phone calls and visitors for the Vice Dean of Finance & Administration.
  • Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching & ordering supplies, and establishing & maintaining relationships with both internal & external vendors.
  • Performing other assignments, projects & responsibilities as needed and assigned.

FAQs

What is the job title for this position?

The job title is HR & FA Coordinator.

What type of employment is this role?

This role is classified as an Officer of Administration.

What is the work schedule for this position?

The position requires 35 hours of work per week.

What is the salary range for the HR & FA Coordinator role?

The salary range is between $65,000 and $70,000.

What are the minimum qualifications required for this position?

The minimum qualifications include a bachelor's degree or equivalent in education and experience, plus three years of related experience.

Are there preferred qualifications for this role?

Yes, previous work experience in a higher education environment is preferred.

What skills are essential for the successful candidate?

Essential skills include strong interpersonal skills, organizational skills, excellent verbal and written communication abilities, and proficiency in Microsoft Office applications.

Who will this position report to?

This position will report to the Associate Director of Human Resources & Faculty Affairs at Columbia University School of Nursing.

Will I be involved in the recruitment process?

Yes, this role includes handling recruiting responsibilities, such as posting positions and processing background checks.

Is there a specific software or system I need to be familiar with for this job?

Yes, familiarity with the TalentLink (TL) website and PeopleSoft @ Columbia (PAC) system is necessary.

What additional responsibilities will I have in terms of faculty and staff management?

Additional responsibilities include managing onboarding processes and the additional compensation process for Teaching Assistants and other faculty.

What does the orientation program coordination entail?

Coordinating the orientation program involves scheduling presenters, updating materials, and managing all related logistics for new faculty and staff.

Will I need to manage calendars or schedules?

Yes, part of the responsibilities include managing the Vice Dean’s calendar, arranging meetings, and preparing reports.

Are there events I will oversee in this role?

Yes, the role involves overseeing HR-sponsored events, including planning logistics and maintaining vendor relationships.

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