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HR Shared Services Admin Assistant

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Savills

2mo ago

  • Job
    Part-time
    Junior Level
  • People, HR & Administration
  • Peterborough

AI generated summary

  • You should have strong organizational skills, attention to detail, proficiency in HR software, and excellent communication abilities in a fast-paced environment.
  • You will assist with HR administrative tasks, support employee inquiries, maintain records, and ensure efficient operations within shared services, fostering a positive HR experience.

Requirements

  • Ability to establish and maintain trust and effective working relationships across all levels of the organisation.
  • Ability to multi-task and use own initiative.
  • Excellent Customer Service skills
  • Excellent administration skills.
  • Good planning and organisational skills.
  • Attention to detail.
  • Good interpersonal/verbal and written communication skills.
  • Sensitivity, discretion and diplomacy.
  • Self motivated.
  • Pro-active / takes ownership of responsibilities
  • Ability to work well under tight deadlines
  • Ability to work well in a team environment and support fellow team members
  • Familiarity with basic computer applications, such as Microsoft Office
  • This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.

Responsibilities

  • Process and Procedure:
  • Ensure right to work checks are completed in line with current legislation.
  • Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues).
  • Ensure the new joiners occupational health process is followed
  • Driving for work
  • Responding to external reference requests.
  • Responding to financial references for employees
  • Providing the monthly ONS Survey data
  • Supporting with the Loyalty Award, Refer a Friend and Alumni schemes
  • Tracking and maintaining overpayments
  • Tracking and maintaining training agreements
  • Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary.
  • Liaise with HR or managers to ensure fixed term employments and contractor agency worker periods are extended or ended accordingly
  • Ensure that employee records are updated and maintained accurately
  • Reporting:
  • Produce weekly and monthly HR using the company’s HRIS
  • Reviewing monthly sick returns and informing/liaising with individuals and Managers.
  • Reviewing new joiners 3 and 6 months’ probation periods, chasing non completion of reviews
  • Reporting on employee holiday status
  • Reporting on status of annual appraisal completion
  • Other:
  • Processing invoices using the internal MyPurchasing system
  • Organising and booking team travel
  • Updating HR team organisation charts
  • Develop and maintain active communication both within the team and wider divisions
  • Understand and apply company and team processes and procedure
  • Keep up to date with legislative changes and ensure compliance and best practice is adhered to.

FAQs

What is the role of the HR Shared Services Admin Assistant at Savills?

The HR Shared Services Admin Assistant is responsible for supporting HR processes and procedures, managing administrative tasks related to employee records, references, and reporting, while working closely with the HR team to ensure effective operations for a client group of approximately 6,500 employees.

What are the key responsibilities of this position?

Key responsibilities include ensuring compliance with right to work checks, managing new starter referencing, maintaining employee records, producing HR reports, processing invoices, and supporting various HR initiatives such as the Loyalty Award and training agreements.

What skills are important for the HR Shared Services Admin Assistant position?

Important skills include strong administration abilities, excellent customer service, attention to detail, good planning and organizational skills, effective communication, discretion, and the ability to work well under pressure and as part of a team.

Is previous HR administration experience required for this role?

Previous HR administration experience is preferable but not essential; however, candidates should have some prior administrative experience.

Where is this position located, and is remote work an option?

The position is located in Peterborough, and it offers some flexibility for working from home.

What type of contract is being offered for this role?

The position is a permanent, part-time contract.

Who can I contact for more information about the job?

You can contact Sammy Baker, the Talent and Recruitment Partner for Business Operations, for more information regarding the position.

How does Savills handle agency fees during the recruitment process?

Savills only pays agency fees when a signed agreement is in place and the agency has been directly contacted by a member of the recruitment team. They do not pay fees for unsolicited CVs or proposals.

What type of work environment can I expect at Savills?

Savills fosters a culture of trust, respect, teamwork, and collaboration, valuing the motivation and wellbeing of its employees with flexible working options and support for a healthy work-life balance.

What tools and systems familiarity is expected for this position?

Familiarity with basic computer applications, particularly Microsoft Office, is expected for this role.

Savills

Global leading commercial, residential & rural real estate service provider. Established in 1855, with over 600 offices.

Real Estate
Industry
10,001+
Employees
1855
Founded Year

Mission & Purpose

Savills is a global real estate services provider with a network of more than 39,000 people in over 600 offices across the Americas, Europe, Asia Pacific, Africa and the Middle East. A FTSE 250 company (LON: SVS) headquartered in London, Savills advises corporate, institutional and private clients who are seeking to acquire, lease, develop or realise the value of residential and commercial property in the world's key locations.

Benefits

  • Death in Service

  • SIPP

  • Performance Bonus

  • Pension Plan

  • Health Insurance

  • Health Cash Plan

  • Critical Illness Cover