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HR Shared Services Admin - fixed term

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Xylem

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Madrid
  • Quick Apply

AI generated summary

  • You need a Master's in HR or related field, fluency in Spanish and English, advanced Excel skills, accuracy, discretion, multitasking ability, proactivity, and humor. Workday knowledge is a plus.
  • You will handle various HR tasks, support training programs, assist in recruitment, manage onboarding, maintain HR data, and organize employee events while providing general HR assistance.

Requirements

  • Master's Degree or equivalent skills in Human Resources, BA, labor law or related field
  • Native Spanish Fluent English, Portuguese is a plus
  • Advance knowledge in Microsoft Office – mainly in Excel sheets and database
  • Accuracy and methodology
  • High level of discretion and confidentiality
  • Open-minded
  • Multitasking
  • Pro-active attitude
  • Good sense of humor
  • Workday

Responsibilities

  • Administer a variety of programs and activities covering multiple HR activities. Country specific administration of day-to-day tasks (translations, policy updating, information gathering, etc.).
  • Understand and hands-on about the learning and training plan.
  • Provide HR solutions support, advice and consultation to employees. Provides tools and information to support effective delivery of HR services and processes (Workday, XLC and all HR related tools).
  • Gather and analyze HR and client feedback and diagnoses business / people issues to partner with HR BP in developing and implementing solutions.
  • Provide support in implementing training and development programs. Cooperate with external consulting companies. Organize local trainings and classrooms; keep tracking of training records and registers; gather and prepare the documentation needed to be compliant with the funded training.
  • Keep HR data, files and documents stored and updated;
  • Support the HR BP to carry out the recruiting activities, by updating the job descriptions, attending job interviews and ensuring cv’s are stored and removed if no longer needed, in accordance with GDPR legislation.
  • Ensure the onboarding activities are scheduled and executed in time, as per business needs.
  • Contribute to arrange internal communications and to organize employee events, watermark events, DE&I activities.
  • Being involved in all other HR related tasks, is the point of contact for employee requests and questions.
  • Support the HR BP in implementing and monitoring the local projects sponsored by the HR department.
  • Is the primary back up, in case of HR BP absence, to provide general support.
  • Manage all the tasks related to the function that manager may request per business needs.

FAQs

What is the location of the HR Shared Services Admin position?

The position is located in Madrid.

Is this position permanent?

No, this position is a fixed term contract.

What qualifications are required for this role?

A Master's Degree or equivalent skills in Human Resources, BA, labor law, or a related field is required.

What languages are necessary for this role?

Native Spanish and fluent English are required; Portuguese is a plus.

What are the essential duties of the HR Shared Services Admin?

The essential duties include leading payroll cycles, supporting HR BP in administrative tasks, providing HR solutions, implementing training programs, and managing onboarding activities, among others.

What kind of experience with software is needed for this job?

Advanced knowledge in Microsoft Office, particularly in Excel sheets and databases, is required. Experience with Workday is also necessary.

What are the benefits offered for this position?

The benefits include health insurance, life insurance, and attractive flexible work options.

What skills are important for this role?

Important skills include accuracy, methodology, discretion, open-mindedness, multitasking, a pro-active attitude, and a good sense of humor.

Will I be involved in recruiting activities?

Yes, you will support the HR BP in recruiting activities, including updating job descriptions and participating in job interviews.

Are there opportunities for training and development in this position?

Yes, you will be involved in implementing training and development programs and organizing local trainings.

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Xylem

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Xylem is the global leader in advanced technologies, solutions and services that address the world’s biggest water challenges. We enable our customers to dramatically improve the way water and wastewater is used, managed, conserved, re-used and returned to nature. At every level, our global team is committed to access, equity, inclusion, and diversity. Our goal is for all our colleagues to be involved, respected, valued, connected, and free to bring their authentic selves and ideas. If you are excited and passionate about solving water, we want to hear from you. #LetsSolveWater