Human Resources Assistant

Douglas College

1mo ago

Job
Full-time
Junior & Mid Level
People, HR & Administration
Education & Teaching
New Westminster

AI generated summary

You must have a two-year HR-related degree, 3 years of HR experience, event coordination skills, proficiency in MS Office and HRIS, strong interpersonal skills, attention to detail, and confidentiality.
You will manage HR records, support payroll and recruitment, respond to inquiries, assist in special projects, and ensure compliance with privacy legislation while updating HRIS systems.

Requirements

Completion of a two year directly related program (such as: Human Resources Management) with a minimum of two years of experience in a unionized Human Resources environment including experience working with collective agreements and confidential issues.
3 years of relevant work experience related to human resources management, event management, and learning services
Event coordination experience (i.e. training, recognition events, conferences, etc.)
Experience with the design and creation of communication/marketing materials in multiple media formats
Demonstrated proficiency with Microsoft Word, Excel, SharePoint and Banner HRIS (or other complex, integrated Human Resources Information System including spreadsheets and databases).
Proven ability to meet changing priorities, to multi-task, deal with frequent interruptions, to meet Human Resources and Payroll deadlines and to make responsible decisions by exercising good judgment resulting in work that is of a high quality.
Strong interpersonal skills and demonstrated ability to deal effectively with all employee groups on a diverse range of matters; ability to effectively organize and carry out a variety of job assignments with a high degree of confidentiality.
Demonstrated commitment to and proficiency in client service excellence.
Demonstrated ability to work with considerable independence, discretion, and initiative combined with the ability to work in a collaborative manner in a team environment, including exercising initiative in offering assistance to colleagues.
Also demonstrated ability to deal effectively with conflict in a professional manner.
Strong ability to organize tasks to meet deadlines and ensure prompt responses regarding queries and issues to employees, supervisors and management.
Good mathematical and analytical skills with strong attention to detail.
Excellent command of the English language, both written and oral.

Responsibilities

Supports, implements, and maintains a range of administrative activities specific to the department including confidential correspondence, special projects, payroll documentation, recruitment processes such as tracking and following up on work permit renewals and credentials and assistance in employment and educational verifications, employment verifications and employee records management;
Provides administrative support to the Office of the AVP HR and Organizational Development department, overseeing and administering related processes and systems, special projects and initiatives.
Establishes, organizes and maintains a variety of electronic and paper-based records, including confidential/restricted files, ensuring compliance with Freedom of Information and Protection of Privacy legislation; and archives/retrieves physical files from storage on and off site.
Compiles, documents, enters and updates employee appointments, personal information, employee status and activity, job information, benefits information, and employee credentials in Banner HRIS while carrying out assignments with a high degree of judgment, confidentiality and accuracy.
Reviews, confirms and ensures the integrity and accuracy of information entered into the Banner HRIS using audit reports. Assists with processing and testing related to Banner HRIS and other system upgrades.
Administers and updates electronic systems such as onboarding, offboarding, testing, SharePoint, website, and provides direction and assistance to new employees and other systems users at the College.
Responds to a variety of requests by telephone, e-mail, and in-person from management, faculty, staff, students and the general public regarding human resources and other matters as they arise, including collective agreement interpretation queries.
Participate fully in special projects related to Human Resources matters such as the Retirement Reception, Employee Recognition, Training and Development, New Employee Welcome Event, New Employee JumpStart Sessions, recruitment fairs, or others as assigned by the AVP Human Resources Office.
Identifies, recommends, develops, and participates in the implementation of strategies to improve efficiency and effectiveness of processes.
Dispatches On-Call Auxiliaries and manages the On-Call Database, ensuring adherence to the BCGEU Collective Agreement;
In the absence of the HR Associate, Employee Health and Benefits, administers employee enrollment into College benefit plans, and assist employees with completion of various enrollment application forms and assists with the administration of disability, return to work and rehabilitation issues. Provides back-up to the other Human Resources Associates as required.
Performs other related duties as required.

FAQs

What are the working days for this position?

The working days for this position are Monday to Friday.

What are the working hours for the Human Resources Assistant role?

The regular hours of work are from 8:30 am to 4:30 pm.

Is this position temporary or permanent?

This is a temporary full-time position.

When does this position start?

This position is available starting December 2, 2024.

Is travel required for this job?

Yes, travel between Douglas College’s locations may be required.

What benefits does Douglas College offer for eligible positions?

Douglas College offers competitive salaries, excellent health and dental benefits, a defined-benefit pension plan, professional development funding, and access to fitness centres and classes.

What qualifications are needed for the Human Resources Assistant role?

Candidates must have completed a two-year program in a related field and have a minimum of two years of experience in a unionized Human Resources environment.

What skills are required for this position?

Skills required include proficiency in Microsoft Office applications, strong interpersonal skills, organizational abilities, attention to detail, and good communication skills.

Will I need to coordinate events in this role?

Yes, event coordination experience is required, including training, recognition events, and conferences.

Is there a commitment to diversity and inclusion at Douglas College?

Yes, Douglas College is committed to fostering a diverse, inclusive, and equitable learning and working environment.

Douglas College

Do what you love. Be good at it.

Education

Industry

1970

Founded Year

Mission & Purpose

Douglas College is one of the largest degree-granting colleges in British Columbia, educating close to 25,000 students a year. With two major campuses - one in New Westminster and one in Coquitlam - directly on SkyTrain lines, Douglas is one of the most accessible post-secondary institutions in Metro Vancouver. Douglas offers the most bachelor’s degrees and post-degree programs of any college in B.C., and is noted for combining the academic foundations of a university with the career-ready skills of a college. Because of the College’s strong academic base, the majority of these for-credit courses transfer to different research universities in B.C. and across Canada, providing students with flexible pathways to reach their academic goals. Over 960 experienced, teaching-focused faculty bring both academic rigor and real-world experience to the classroom at Douglas. Outside the classroom, over 900 other employees work together to create a friendly, inspiring, supportive and respectful environment.