Logo of Huzzle

Home

Matches

Explore

Manage

Human Resources Assistant

image

Pape-Dawson Engineers

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • San Antonio

AI generated summary

  • You need a relevant bachelor's degree, 2 years of HR or admin experience, MS Office proficiency, strong communication skills, and the ability to manage tasks independently and discreetly.
  • You will support HR operations, manage onboarding, maintain files, liaise with vendors, coordinate events, and foster professional relationships with internal and external clients.

Requirements

  • Bachelor’s degree in Human Resources, Business Administration or related field
  • At least 2 years’ experience in a Human Resources or Administrative Assistant role; internship experience will be considered
  • Proficiency with MS Office Suite, particularly MS Excel and MS Word
  • Familiarity with an HRMS/HRIS system is preferred but not required
  • Proactive approach to managing multiple work tasks in an efficient and organized manner
  • Displays initiative and assumes responsibility with limited supervision
  • Ability to manage competing or changing priorities with poise and professionalism
  • High level of accuracy in work products and output
  • Exceptional oral and written communication skills; strong interpersonal skills
  • Experience with handling sensitive and confidential information with discretion
  • Goal-oriented, team player with the ability to work both independently and interdependently
  • Ability to work Monday through Friday from 8 am - 5 pm with occasional overtime is required
  • Must be dependable and reliable

Responsibilities

  • Provide general administrative and office support to the Human Resources team
  • Coordinate activity for new employee set-up and onboarding processes, including interaction and partnership with other departments
  • Prepare internal memos, communications, and reports with a high degree of accuracy and professionalism. Quality check and update documents against company standards.
  • Maintain and update employee personnel and medical files. Coordinate the records retention process for the department.
  • Liaison for departmental vendor relationships. Responsible for evaluating supply cost and reviewing vendor invoices for accuracy.
  • Coordinate events supported by the Human Resources department which may include making necessary travel arrangements and lunches
  • Provide administrative support to other departments for new initiatives, as appropriate and needed
  • Develop and maintain strong professional relationships on behalf of the department with both internal and external clients

FAQs

What are the primary responsibilities of the Human Resources Assistant?

The Human Resources Assistant will provide general administrative support, coordinate employee onboarding processes, prepare internal communications, maintain personnel files, liaise with vendors, coordinate HR events, and support other departments with new initiatives.

What qualifications are required for this position?

A Bachelor’s degree in Human Resources, Business Administration, or a related field is required, along with at least 2 years of experience in a Human Resources or Administrative Assistant role.

Is proficiency in MS Office necessary for this role?

Yes, proficiency with MS Office Suite, especially MS Excel and MS Word, is required for this position.

Are there any preferred qualifications for this position?

Familiarity with an HRMS/HRIS system is preferred but not required.

What skills are most important for a Human Resources Assistant?

Key skills include the ability to manage multiple tasks efficiently, a high level of accuracy in work, exceptional communication and interpersonal skills, and the ability to handle sensitive information with discretion.

What are the working hours for this position?

The working hours are Monday through Friday from 8 am to 5 pm, with occasional overtime as required.

Will this position require any special handling of sensitive information?

Yes, experience with handling sensitive and confidential information with discretion is necessary for this role.

Is previous experience in a Human Resources role necessary?

At least 2 years of experience in a Human Resources or Administrative Assistant role is required, but internship experience can be considered.

Can I expect to work independently in this role?

Yes, the position requires a goal-oriented team player who can work both independently and interdependently.

Is this organization an equal opportunity employer?

Yes, Pape-Dawson Engineers provides equal employment consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

image

Pape-Dawson Engineers

Our longstanding mission is to be the most respected engineering firm in our geographic and technical areas of practice.

Engineering & Construction
Industry
501-1000
Employees
1965
Founded Year

Mission & Purpose

Founded in 1965, Pape-Dawson provides professional civil engineering, surveying, GIS, and environmental services for public and private clients. Our established network of professionals provides direct access to a deep bench of in-house resources spanning a wide range of disciplines, an invaluable advantage for both our clients and our employees. Pape-Dawson has provided civil engineering services for many noteworthy projects, including theme parks; educational campuses; healthcare facilities; transportation improvement projects; water and wastewater infrastructure projects; commercial land development projects; and thousands of residential projects. We take great pride in producing projects than not only impact quality of life, but also help generate economic opportunity within our communities. We acknowledge the value of our employees by providing an enlightened company culture that encourages personal growth and professional excellence, supported by state-of-the-art technology and frequent training opportunities. Employee engagement is an integral part of working at Pape-Dawson. Monthly birthday celebrations, weekly trivia and bingo, picnics, holiday parties, professional speakers, and networking opportunities are just a few of the many events employees enjoy. In addition to fostering a culture that promotes satisfaction and success, we provide our employees with a robust benefits package including a variety of insurance plan options; a generous PTO policy; impressive 401(k) match program; education and gym reimbursements; and flexible and remote work opportunities.