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Human Resources Payroll Assistant

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State of Nebraska

Oct 4

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Lincoln
  • Quick Apply

AI generated summary

  • You need 1 year of relevant training/experience, 2 years in payroll processing, knowledge of HR policies, and proficiency in Microsoft Word and Excel. References and pre-employment exams are required.
  • You will process payroll and benefits for 400 employees, maintain personnel files, manage claims and leaves, assist with HR initiatives, and ensure compliance with regulations.

Requirements

  • Minimum Qualifications: One year of coursework or training in personnel management, business administration, public administration or office/administrative or two years of related experience.
  • Preferred Qualifications: At least 2 years demonstrated experience of electronically processing payroll for 24-hour sites with systems such as KRONOS and State of NE Payroll and Financial System or general accounting experience. Experience in interpreting HR policies and labor contracts. Demonstrated hands-on experience applying and interpreting overtime pay rules, premium pay rules, and FLSA. At least one year experience in interpreting, explaining, and processing employee benefits to include multiple leaves and rules, with preference given to State of NE benefits experience. Demonstrated experience in managing HR records and multiple HRIS databases. Online recruiting/applications systems and automated personnel files experience. Extensive experience in Microsoft Word and Excel.
  • Other: At the time of interview, selected candidates must provide reference contact information for at least two most recent employers. Applicants accepting a job offer must pass the following pre-employment exams in this order: medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid Nebraska Corrections Training Program.

Responsibilities

  • Processes HR payroll and benefits for approximately 400 employees in corrections facilities.
  • Serves as back up for processing payroll and benefits for additional employees in other facilities.
  • Processes bi-weekly payroll and benefits to include accurate overtime calculations, premium pay rules, shift differential, FLSA, variety of leaves, insurance benefits, retirement.
  • Maintains personnel files, and computer-based HR records/databases, employee medical files, and security/background checks.
  • Other duties include: unemployment and workers compensation claims; FMLA and various leaves, light duty assignments, and benefit changes; assisting with staffing/FTE usage reports; interpreting HR policies, labor contracts, State Personnel Rules and Regulations.
  • As needed, participates in and/or supports agencywide HR initiatives.

FAQs

What is the hiring agency for this position?

The hiring agency is the Nebraska Department of Correctional Services (NDCS).

What is the location of the Human Resources Payroll Assistant position?

The position is located at the NDCS Central Office in Lincoln, NE.

What is the hiring rate for this position?

The hiring rate is $17.685 per hour.

What are the primary responsibilities of the Human Resources Payroll Assistant?

The primary responsibilities include processing HR payroll and benefits for approximately 400 employees, maintaining personnel files, handling unemployment and workers compensation claims, and supporting agencywide HR initiatives.

What are the minimum qualifications required for the position?

The minimum qualifications are one year of coursework or training in personnel management, business administration, public administration or office/administrative work, or two years of related experience.

Is prior payroll processing experience preferred for this role?

Yes, at least 2 years of demonstrated experience in electronically processing payroll for 24-hour sites is preferred, particularly with systems such as KRONOS and the State of NE Payroll and Financial System.

What kind of benefits does this position offer?

The position offers 13 paid holidays, vacation and sick leave, military leave, state-matched retirement, tuition reimbursement, health insurance plans, dental and vision insurance, a life insurance policy, and numerous training and development opportunities.

Are there any work environment considerations for applicants?

Selected candidates must provide reference contact information for at least two recent employers and must pass medical exams and drug tests as part of the pre-employment process.

What skills are important for the Human Resources Payroll Assistant role?

Important skills include being a self-starter, solution finder, highly organized, attentive to detail, strong math aptitude, and the ability to effectively communicate and work under pressure.

Are applicants required to complete any additional training after being hired?

Yes, after hiring, candidates must successfully complete the fully paid Nebraska Corrections Training Program.

Can I apply for this position if I am a current employee of the State of Nebraska?

No, current employees should not apply through the external career site but should use the Workday platform to access the Jobs Hub - Internal Apply app.

What should I keep in mind when applying for this position?

Ensure your application is complete, as incomplete applications are rejected. You cannot change your application after submitting, and attaching a resume is optional but should not replace the required information on the application.

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State of Nebraska

Good Life. Great Vision.

Government
Industry
10,001+
Employees
1867
Founded Year

Mission & Purpose

The word Nebraska is from the Oto Indian word “Nebrathka” meaning “flat water.” The pioneers who settled Nebraska in the late 1800s deserve much of the credit for transforming the state from a land considered unfit for cultivation to an agricultural oasis. Today Nebraska ranks among the leading states in many agricultural production categories.