Human Resources Professional 1

State of Iowa

2mo ago

Job
Full-time
Mid Level
Government & Politics
People, HR & Administration
Des Moines

AI generated summary

You need a Bachelor's degree, 4 years of HR experience, strong communication skills, conflict resolution abilities, knowledge of HR policies, and proficiency in Microsoft and Google Suite. Public service experience preferred.
You will advise managers on HR policies, assist with recruitment, handle leave requests, manage employee investigations, maintain policies, oversee on-boarding, and support various HR functions.

Requirements

Graduation from an accredited four-year college or university with a Bachelor's degree.
A combination of a total of four years of education and full-time experience in technical or professional human resources work, where thirty semester hours of accredited college or university course work equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes three years of full-time work performing technical human resources work.
Passion for pursuing common goals in pursuit of public service
Ability to work independently, moving projects forward with minimal supervision
Strong written and verbal communication skills
Conflict resolution and interpersonal skills
Desire to work with diverse teams and stakeholders.
Knowledge of Department of Administrative Services human resources policies and procedures
Experience with Workday or other HRIS system
Experience with NeoGov or other online Applicant Tracking System
Proficient in Microsoft Suite products, specifically Excel and Word
Proficient in Google Suite products, specifically Mail, Calendar, Drive
Public Service experience preferred (defined as working for a local, state or federal government)

Responsibilities

Serve as the Department of Education (DOE) liaison with DAS-HRE by providing guidance and advice to management, to ensure consistency on human resources policies, work rules, policy enforcement, recruitment and selection, classification and compensation, leave management, investigations, corrective disciplinary action, reasonable accommodations, and FMLA.
Regularly consult with agency managers on all employee related issues. Responsible for ensuring that managers are in compliance with Iowa Code and Agency policies when conducting employee investigations and issuing disciplinary. Duties include, but are not limited to; developing and consulting on investigatory questions, participating in investigations as needed, ensuring all information has been gathered to prove just cause, and provide agency recommendations for action to be taken, assist with the grievance process, and coordinate the agency's effort to standardize all documentation. Regularly consult with DAS HRE on all performance management issues.
Consult with managers to develop and ensure Position Description Questionnaires (PDQs) are updated with current duties and essential functions prior to submitting to the Department of Administrative Services for review.
Guide managers with all areas of the recruiting process which includes, developing standardized resume scoring tools and interview scoring tools for use in the hiring process.
Provide guidance to supervisors and employees regarding FMLA and all other leave programs. Assist managers in noticing patterns and/or potential FMLA qualifying events.
Facilitate the interactive process with employees and managers for all Reasonable Accommodation Requests. Works with Business Management staff to order necessary office equipment/furniture approved as reasonable accommodations.
Work with leaders to ensure that all employees have proper tools and training to perform the essential functions of their position.
Review, research, create and maintain human resource policies for the DOE Employee Handbook. Interpret state and federal laws pertaining to human resource and workforce management, administrative rules, collective bargaining agreement, DAS-HRE and DOE policies.
Responsible for the departments Affirmative Action plan. Analyze the reports and data provided by DAS-HRE. Prepare the agencies annual Affirmative Action Reporting and Planning document. Consult with the Chief of Staff and agency Equity Coordinator to perform targeted recruiting for hard to fill positions.
Create and process personnel documents including reemployment/reinstatement, transfers, personal employee changes, benefit changes, reclassifications, employee deduction changes, and position changes.
Review of biweekly distribution payroll worksheet and timesheets to ensure all funding and program code changes are entered accurately.
Initiate and complete paperwork for all employees upon separation from the department. This includes the completion of the acceptance letter, all necessary retirement paperwork (including insurance enrollment paperwork), removal from Iowa Benefits, discussing COBRA rights and options.
Respond to all unemployment claim notices and represent the department in IWD Fact Finding Interviews.
Correspond with all prospective candidates inquiring into employment at the DOE. Post positions to NEOGOV and IowaWorks. Recommend appropriate compensation levels and prepare necessary paperwork for advanced appointment rates. Follow-up with candidates on status of hiring process. Create and send offer letters. Notify applicants who were not chosen.
Develop and monitor a consistent agency-wide on-boarding experience for new employees. Review for continual improvement and collaborate with appropriate sources to ensure content is current and relevant.
Arranges and conducts the delivery of new employee orientation.
Initial orientation on first day.
Monthly sessions for new staff - 6 topics on a rotating basis.
Create presentations and present to staff on topics related to human resources and employee benefits.
Other miscellaneous duties as assigned. Include but not limited to:
Assist with layoff or reorganization plans. Calculate employees' retention points, as needed.
Complete annual OSHA report.
Prepare and record the First Report of Injury for workers compensation filings and make necessary medical arrangements for the staff.
Serve as DOE training liaison.

FAQs

What is the primary mission of the Iowa Department of Education?

The primary mission of the Iowa Department of Education is to ensure all students experience a world-class education.

What are the basic hours for the Human Resources Professional 1 position?

The hours for the Human Resources Professional 1 position are 8:00 A.M. – 4:30 P.M., Monday – Friday.

What educational qualifications are necessary for this role?

Applicants must meet at least one of the following minimum requirements: graduation from an accredited four-year college or university with a Bachelor's degree; a combination of four years of education and full-time experience in technical or professional human resources work; or current continuous experience in the state executive branch with three years of full-time work performing technical human resources work.

What are some of the main responsibilities of the Human Resources Professional 1?

Responsibilities include providing guidance on HR policies, consulting on employee-related issues, overseeing recruitment processes, facilitating reasonable accommodation requests, reviewing human resource policies, and managing payroll-related tasks.

Is experience with specific HR systems like Workday and NeoGov preferred for this position?

Yes, experience with Workday or other HRIS systems and NeoGov or other online Applicant Tracking Systems is considered desirable.

Will the successful candidate have opportunities for professional development?

Yes, the position includes continuous learning opportunities through training programs, workshops, and tuition reimbursement.

What kind of environment does the State of Iowa offer to its employees?

The State of Iowa offers a collaborative, positive work environment with talented and passionate colleagues.

Are there benefits related to health and wellness?

Yes, the benefits package includes comprehensive health plans, with the State covering 90% of the premiums for medical, dental, and vision coverage.

Does the State of Iowa provide retirement planning benefits?

Yes, the Iowa Public Employees Retirement System (IPERS) is offered, which is a guaranteed defined benefit plan for life once vested.

How does the State of Iowa support work-life balance for its employees?

The State of Iowa supports work-life balance through leave policies that include paid holidays, vacation, and sick leave with unlimited accrual.

State of Iowa

Job openings for the Executive Branch. Commercial, political, or other unrelated comments will be removed. #stateofiowa

Government

Industry

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Mission & Purpose

The Iowa.gov website serves as the official online portal for the state of Iowa, providing residents, businesses, and visitors with access to a wide range of government services and information. The site facilitates online interactions with various state departments, offering resources such as tax information, vehicle registration, and public health services. Its ultimate mission is to enhance the efficiency and accessibility of state government services by providing a user-friendly platform for obtaining information and conducting transactions. The purpose of Iowa.gov is to improve public engagement and streamline governmental processes, ensuring that Iowans have convenient access to essential services and up-to-date information about their state government.